City of West Frankfort City Council met June 26.
Here is the minutes provided by the Council:
1. Mayor Jordan Called The Meeting To Order At 6:00 P.M.
Requesting A Roll Call. All Commissioners Were In Attendance, Along With The City Attorney And City Clerk.
2. Mayor Jordan Asked For Approval Of The Minutes From The June 12, 2018 Council Meeting. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
3. Mayor Jordan Next Asked For Approval To Pay City Bills And Payroll In The Amount Of $207,770.51. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
4. The Next Item Was Discussion, With Possible Action, Regarding Approval Of Façade Improvement Grant Applications. The Mayor Stated We Have A Grant Application For 706 W. Main Street. The Applicant Is From Gandy's Body Shop Inc. They Want To Do Some Painting, Doors, Awnings, Lights And Signage Repair Or Replacement. Their Plan Is To Convert It Into An Estimating Accessory Shop. Their Goal Is To Convert It Into An Easy Access For Their Customers And Hope To Bring Some More Life Onto Main Street In West Frankfort. Commissioner Blades Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
5. The Next Item Was Discussion, With Possible Action, Regarding Approval Of Liquor License Applications. The Mayor Stated He Has Not Talked With The Applicant About The Application. I Understand She Wants To Put In A Gaming Parlor Next To Hardess. It Is My Understanding That She Is Renting The Building She Is Not Going To Be Purchasing The Building. We Have Had Discussions In The Past About This
And The Council Has Been Pretty Clear About Our Gaming. We Aren't Trying To Be A Gaming Town The License That We Have Given Out Has Been To People Who Already Have A Business Established Here. We Have Turned Down Several Gaming Applications For People Who Have Just Wanted To Rent A Building To Open Gaming Parlors. I Don't Feel That It Benefits The Community And I Feel Like We Need To Protect These Licenses For People That Are Investing In Our Community. On That Basis I Would Recommend That We Don't Approve The License And I Would Be Glad To Talk To Her. We Have Set Precedence Here With What We Have Done In The Past That We Are Trying To Make This An Investment In Our Community And Not A Quick Money Making Opportunity. Commissioner Simpson Stated You Are The Liquor Commissioner You Can Make A Determination Not To Bring This For A Vote Because The Vote Is To Approve And If You Don't Want To Put It Up For Approval We Don't Have To Vote On It. The Mayor Stated I Don't Recommend That We Approve It And I Agree With You. This Matter Was Tabled.
6. The Next Item Was Approval Of An Ordinance Authorizing The City Of West Frankfort To Enter Into A Real Estate Purchase Agreement With State Bank Of Whittington; Pin #12-19-311-021; Pin # 12-19-311-008 And Pin # 12-19-311-012. The Mayor Stated These Are The Three Properties On Main Street That Are Being Sold. The Purchase Price Is $54,000.00 For These Three Separate Properties. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Blades. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
7. The Next Item Was Discussion, With Possible Action, Regarding Review Of Bids And Award Of The High School Sanitary Sewer Rehabilitation Project. Matt Tosh Stated Right Now There Is A Sanitary Sewer Main That Goes Right Under The High School. There Has Been Some Issues When There Is Heavy Rainfall So We Contacted Three Local Contractors To Submit Bids. Two Of Them Submitted Bids One From Wiggs In The Amount Of $82,610.00 And Midwest In The Amount Of $ 101,690.00. Commissioner Blades Stated I Make A Motion To Approve The Low Bid From Wiggs.
Commissioner Blades Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
8. The Next Item Was Approval Of A Resolution Of Acceptance Of Proposals To Furnish Materials And Approval Of Award To Beelman Logistics, Llc And Marathon Petroleum Company Regarding The 2018 Motor Fuel Tax Program. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Blades. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
9. The Next Item Was Approval Of An Ordinance Authorizing The Leasing Of A Specific Area Of The West Frankfort Outlet Mall. The Mayor Stated This Is A Renewal Lease With Vanity Fair. It Is A Two Year Lease That Will Start In January 2019. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
10. The Next Item Was Approval Of A Resolution To Execute Agreements With Brown & Roberts, Inc. Regarding The Dceo Cdbg Rlf Closeout Program. Matt Tosh Stated These Are Funds That The City Had On Hand For Some Time And Dco Has Asked For The City To Either Return Those Funds Or Allocate Them Towards A Project To Be Completed. The Mayor Stated This Is For The Sidewalks That We Are Going To Repair And That's The Project That We Picked. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Blades. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
11. The Next Item Was Discussion, With Possible Action, Regarding The Purchase Of A 30' X 50' Building For The Sewer Department. Commissioner Blades Stated Matt And I Talked About This And I Will Make A Motion To Approve This. Matt Tosh Stated I Talked To Charles About The Contingency Funds Left From The Sewer Treatment Plant Is Around $40,000.00 To $50,000.00. I Was Hesitant About Using Those Funds A Few Months Ago And He Wants To Move Forward And Use Those Funds. Commissioner Simpson Stated What Kind Of Time Frame Are We Looking At Until We Are Completed At The Sewer Plant? Matt Tosh Statedi Think It Could Be 30-60 Days Part Of It Is Working On Some Issues, See Them Run And Work On Road Repair. Commissioner Simpson Stated How Long Is This Bid Good For? The Mayor Stated Is Doesn't Say. Matt Tosh Said We Can Ask Them To Secure The Bid Price. The Mayor Stated Where Will The Location Of This Be? Matt Stated It Will Be Just East Of One Building And South Of The Other. That Area Has Flooded Before So There Doesn't Need To Be Electrical Or Anything In There. The Mayor Stated We Are Okay With The Building We Just Need To Figure Out How It Will Be Paid For And Where To Put It. Commissioner Simpson Stated Is There Any Space Available Out There That Is Not Subject To Flooding. Matt Tosh Stated It Would Have To Be Up On The Railroad Abatement Where We Put The Other Buildings And It Would Require More Site Work And Grading. The Mayor Stated They Want To Store Vehicles In There. Commissioner Simpson Stated I Would Like To Have A Better Idea On What We Have In Contingency Funds Because If We Don't Have Enough There We Are Going To Have To Find The Money Elsewhere. I Don't Have A Problem With Building A Building I Just Want The Financing Established Before We Let The Bid. Commissioner Blades Stated Good Enough. This Matter Was Tabled.
12. The Next Item Was Discussion, With Possible Action, Regarding The Purchase Of A Sign And Flagpole For The Front Of The New Sewer Treatment Plant. Commissioner Blades Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
13. The Next Item Was Approval For The Closure Of The 100 Block Of North Jackson Street For E.R. Brown's Annual Street Sale On July 13 Through July 17, 2018. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
14. The Next Item Was Approval For Payment Of An Invoice From Brown & Roberts, Inc. In The Amount Of $3,431.77 Regarding The St. Louis Street Project. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Blades. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
15. The Next Item Was Approval For Payment Of An Invoice From Coe Equipment, Inc. In The Amount Of $1,626.06 Regarding A Purchase By The Sewer Department, Commissioner Blades Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
16. The Next Item Was Approval For The Lion's Club To Hold A Roadblock For The Annual Flag Day Fundraiser On June 29, 2018 From 4:00 P.M. To 6:00 P.M. And June 30, 2018 From 8:00 A.M. To 2:00 P.M. At The Intersection Of Route 149 And Highway 37. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
17. Building And Sign Permits:
The First Request Is From Pup's 212 For A Sign Permit. They Are Putting Up A New Double Sided Sign That Will Hang Perpendicular To The Street. Commissioner Blades Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted
To Approve. Motion Carried.
The Next Request Is From Ryan And Ashley Smelcer. They Live At 1612 West Road. They Have Two Lots And They Are Requesting A Building Permit To Put Up A Small House. The House Is Going To Be 12 X 26 And Will Go On One Of Their Lot's. I Only Have A Verbal Confirmation That It Will Be Built As A Residential Facility. Commissioner Harkins Stated It Says Here It Will Be On Treated Skids. Ed Hammonds Stated That Is How The Building Is Manufactured It Is Going To Be On A Permanent Foundation. The Mayor Stated Since You Just Got This Today I Would Like To Hold This Off Until Next Meeting So The Fire Chief Can Look At It And I Would Like To As Well. Commissioner Simpson Stated I Would Like Something In Writing That States It Will Be In Compliance With Our City Codes. This Matter Was Tabled.
18. Mayors Comments:
The Mayor Stated I Would Like To Recognize Jim Hall. For Ten Years And No Pay He Has Been Painting Curbs And Weed Eating Out Main Street Sidewalks. We Have Furnished Him With Gas And A Weed Eater And He Has Volunteered His Time.
Jim Stated I Get Up Really Early So Very Few People See What I Do.
19. Commissioner Comments:
Commissioner Chambers Stated I Just Want To Throw This Out There. We Are Working Very Hard To Fill The Mall Up And The Inside Looks Fantastic And The Outside Looks Fantastic With The Landscaping And Mowing. However, The First Thing You See When You Come Off The Interstate Is Our Sign That Has Business On There From 1992 And It Doesn't Represent What You Are Going To Get On The Inside. If We Want People To Go Inside I Think We Need To Concentrate On The Outside Of Our Mall. I Think We Really Need To Look At A New Sign That Has All Of The Great Business That We Have Out There Now And Get Rid Of The Ones We Don't Have. The City Clerk Stated She Is Working On Getting Quotes For A New Lighted Sign.
20. Audience Questions Or Comments:
Joey Stated We Had A Good Week Last Week With Mission Serve Being Here. The Kids Had A Good Week With The Exception Of The Couple Rainy Days. We Will Be Hosting Mission Serve Again Next Year. We Worked On Eight Houses. The Mayor Stated Mission Serve Is A Great Thing There Were About 90 Kids Here.
How Is The St. Louis Street Project Coming Along? Matt Tosh Stated It Is Not Scheduled To Be Done This Year. It Is Coming Along. The Mayor Stated I Am Amazed At What They Are Doing Up There. It Is Going To Be A Really Nice Project Once It Is Complete.
21. With No Further Business To Be Discussed, The Meeting Was Adjourned On A Motion By Commissioner Harkins At 6:55 P.M.
http://www.westfrankfort-il.com/web_files/forms/June%2026,%202018.pdf
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