West Frankport City Council met June 25.
Here is the minutes provided by the council:
1. Mayor Jordan Called The Meeting To Order At 6:00 P.M. Requesting A Roll Call, All Commissioners Were In Attendance, Along With The City Attorney And City Clerk.
2. Mayor Jordan Asked For Approval Of The Minutes From The June 11, 2019 Council Meeting. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
3. Mayor Jordan Next Asked For Approval To Pay City Bills And Payroll In The Amount Of $323,987.20. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
4. The Next Item Was Approval Of A Resolution Authorizing An Agreement With Glodich Honda For The Provision Of Tax Increment Financing Assistance. The Mayor Stated Glodich Honda Has Been In Our Community For As Long As I Can Remember. They Are Going To Do Some Renovations And The Eligible Cost For The Things They Are Going To Do Is $34,600.00. It Is My Recommendation That We Split The Cost With Them For A One Time Grant For $17,300.00. They Have Been Here A Long Time And Add A Lot To Our Community. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
5. The Next Item Was Approval Of A Resolution Authorizing An Agreement With West Frankfort Pediatric Group, Wf Real, Llc, For The Provision Of Tax Increment Financing Assistance. The Mayor Stated We Approved A Building Permit A Couple Of Meetings Ago For Them To Double The Size Of Their Building At 310 W. St. Louis Street. Keith Moran Is Figuring That They Will Generate Additional Tax Revenue Of Around $11.000.00 A Year. The Eligible Cost Is Around $400,000.00 And The Developer Recommendation Is That We Give Them Back 60% Of The Eligible Cost Over A Ten Year Period Not To Exceed $70,000.00. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
6. The Next Item Was Approval Of An Ordinance Authorizing A New Intergovernmental Agreement Regarding The School Resource Officer. The Mayor Stated We Passed An Agreement Last Year And It Worked Out Well. We Have An Agreement For A Three Year Contract With The School That Is Very Similar To The One We Had Last Year. Police Chief John Prudent Stated We Put Veteran Officer Ron Howard In That Position And I Think He Did A Phenomenal Job Our Intention Is To Put Him Back In That Position This Year. I Feel Like They Need That Veteran Presence There. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
7. The Next Item Was Discussion, With Possible Action, Regarding The Purchase Of Zuercher Suite Computer Aided Dispatch System In The Amount Of $26,896.80 For The West Frankfort Police Department. Police Chief John Prudent Stated The 911 Board Has Decided To Change The System And Go To Zuercher. In Order To Maintain All The Data Over The Last Fifteen Years That We Have Used And Stored In This System, We Are Going To Have To Go To The Zuercher To Keep The Archives. The Mayor Explained How 911 Works And The System They Use, Commissioner Simpson Asked If This Was The Total Cost. Police Chief Stated Yes, Along With A Yearly Maintenance Cost. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
8. The Next Item Was Discussion, With Possible Action, Regarding Repairs To Engine One. After Discussion, This Matter Was Tabled.
9. The Next Item Was Approval To Advertise For Bids For Demolition Of Properties. The Mayor Stated We Have Five Properties That We Have Acquired By Legal Means Or Have Been Deeded Over To The City. The Properties Are 201 S. Parkhill, 601 S. Mulberry, 713 S. Logan, 1304 W. Oak & 1707 E. Poplar. Now 1707 E. Poplar There Is Someone Living There And There Were Lights On In The House And Stuff On The Front Porch. We Have The Deed To All The Properties And The City Attorney Stated We Have A Demo Order On 1707 E. Poplar. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
10. The Next Item Was Discussion, With Possible Action, Regarding The Renewal Of The Advertising Contract With Lamar Billboards. After Discussion, This Matter Was Tabled.
11. The Next Item Was Discussion, With Possible Action, Regarding A Request For A Stop Sign At The Intersection Of E. Garland And S. Mcclelland Streets, Facing East And West. The Mayor Stated He Would Like The Police Chief To Do A Study At This Intersection And Table It To The Next Meeting. This Matter Was Tabled.
12. The Next Item Was Approval To Request To Block Traffic On Short Street From Main Street To Oak Street On June 29, 2019 From 12:00 Noon Until Dusk For A Series Of Concerts To Be Held At Miner's Memorial Park. The Mayor Stated Burgs Is The One Doing This Event. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
13. The Next Item Was Approval To Transfer Lake Lot Lease 19a And A Portion Of 18c From Jack R. Woolard To Billie Higgerson And Shannon Melvin, Mother & Daughter, As Tenants In Common. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
14. The Next Item Was Approval To Pay An Invoice From Wiggs Excavating, Inc. In The Amount Of $1,919.00 Regarding Relocating A Hydrant On St. Louis Street For The Water Department. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
15. The Next Item Was Approval To Pay An Invoice From Wiggs Excavating, Inc. In The Amount Of $8,134.44 Regarding Relocating A Hydrant For Mach 1 On Ken Gray Boulevard. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Simpson, Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
16. The Next Item Was Approval To Pay An Invoice From Drp Construction, Inc. In The Amount Of $1,685.00 Regarding Repairs To The Former Banterra Bank Building Where An Atm Machine Was Removed. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve, Motion Carried.
17. The Next Item Was Approval To Pay An Invoice From Southern Illinois Drug Task Force In The Amount Of $8,000.00 Regarding Annual Membership For The West Frankfort Police Department. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
18. The Next Item Was Approval To Pay An Invoice From Emergency Reporting In The Amount Of $3,023.00 Regarding The Annual Fire Package Subscription For The West Frankfort Fire Department. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
19. The Next Item Was Approval To Pay An Invoice From Banner Fire Equipment, Inc. In The Amount Of $2,216.47 Regarding Repairs For The West Frankfort Fire Department. Fire Chief, Jody Allen Stated This Is For Pump Testing And Maintenance. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
20. The Next Item Was Approval To Pay An Invoice From Loyd Electric & Ag Supply Llc In The Amount Of $12,450.00 Regarding Electrical Work On New Building For The West Frankfort Sewer Department. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
21.Building And Sign Permits:
There Is A Request For A Building Permit For A Chinese Restaurant. The Mayor Stated We Tabled This Last Meeting Because Of The Address They Had 215 W. Oak As Their Address. I Have Talked To 911 About This And The Address On That Building Is Going To Be 110 S. Logan. It Will Be Addressed As 110 S. Logan And I Have Made That Very Clear To Them. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
22. Mayors Comments:
We Just Voted To Take Bids On Five House To Demolish. There Are About Ten More Houses In August That Will Come Up So These Houses Will Be Demolished As Well. We Had 154 Youth Here From All Over And They Went To Eight Sites And Did Repairs To The Homes. We Are Tearing Down Houses And
Trying To Figure Out What To Do. This Is A Huge Undertaking And I Don't Think There Is Anyone Here That Can't Go One Block Either Way From Your House And Find A Building That Is Abandoned And The Weeds Are Growing Up Around It. We Are Working On It. We Are Going To Have To Do Better. It Is Almost An Impossible Task I Hate To Say That, But When You Go Around And Look At It There Is A Lot To Do.
23. Commissioner Comments:
Commissioner Harkins Stated The Police And Fire Department Are In Good Shape. We Have Two Good Chiefs Sitting Right There And They Are On Top Of Stuff. I Have Complete Faith In Them. They Do An Outstanding Job.
Commissioner Simpson Stated I Hope We Are Able To Meet Their Needs On The Equipment. I Am Sure Commissioner Harkins Will Be Working On That And Will Come Up With Something.
Commissioner Chambers Stated I Have Been Working On Getting Better Information For Us To Prepare For The City's Trash Contract Coming Due. We Have A Couple Companies That Want To Be A Part Of That Bidding Process Including The Company We Currently Use. There Have Been A Lot Of Internal Changes With The Trash Company That We Have Right Now They Have Changed Hands A Couple Of Times, Employees And I Get A Lot Of Complaints On Them. I Have Followed Up With The Ladies In The Water Office That Get Far More Complaints Than I Do, But Their Complaints And The Complaints I Am Getting Match Up Pretty Good In Terms Of The Issues They Are Having. I Have Met With A Couple And Have One More To Meet With And I Will Put Something Together With What They Are Offering. I Think Before We Put Bids Out This Time We Need To Talk About What We Are Looking For. We Have The Opportunity To Go To The Cart System Which Will Provide Everyone With 98 Gallon Matching Trash Cans. This Is Something We Need To Talk About Before We Open It Up For Bids So We Can Do A Better Job This Time Around. She Continued To Talk About All The Options, What They Have To Offer And What The City Would Like To See Different. The Mayor Asked If Changing The
Trash Company Is Something We Want To Do Because We Will Need To Put It Out For Bid. Commissioner Chambers Stated My Opinion Would Be To Certainly Not Stay With The Same Contract And Not At Least Look At Other Companies. That Would Be A Hard No, Don't Do That. I Get So Many Complaints I Think It Is At Least Worth Looking At What Other People Have. I Have Videos, Pictures And A Notebook Filled With Complaints Just In A Couple Weeks. There Are People Who Come In And Refuse To Pay The Trash Portion On Their Water Bill Because It Has Been Two Weeks Since Anybody Has Picked Up Their Trash. I Have Personally Call And Let The Trash Company Know And They Tell Me They Will Pick It Up The Next Day And The Customer Will Call Me Three Days Later Telling Me It Still Hasn't Been Picked Up. They Are Missing Entire Blocks And The Complaints Are Daily.
Commissioner Warren Stated The Water And Sewer Departments Are Going Well. Jim And Charles Are Doing A Great Job And Literally The Water Has Been Flowing Lately. We Had A Lake Committee Meeting And They Have Started A News Letter And Are Getting Wifi Out There And We Are Going To Fix The Dock When We Get Time. The Meeting Have Been Good And Productive.
The Mayor Stated They Would Like The Gate To Be Locked Every Night. They Asked If The Police Department Would Be Able To Do That And I Think It Would Help. Commissioner Warren Stated Would There Be An Available Officer To Do That? Police Chief Stated The One Issue We Have Is A Lot Of The Nights We Only Have Two Officers On So When You Are Talking About 15-20 Minute Drive That Is Leaving One Officer Alone. Commissioner Warren Stated Maybe There Is A Trusted Neighbor Or Someone That Lives Out There That Wouldn't Mind Doing It.
24. Audience Questions Or Comments:
N/A
25. Mayor Jordan Asked For Approval To Go Into Executive Session To Discuss Contract Negotiations, Personnel, Land Acquisition And/Or Pending Litigation, With Possible Action. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners Along With The Mayor Voted Yes. Motion Carried. The Council Went Into Executive Session At 7:19 P.M.
26. The Council Returned To Open Session At 8:15 P.M. On A Motion By Commissioner Simpson, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners Along With Mayor Jordan Voted To Return To Open Session. Motion Carried.
27.With No Further Business To Be Discussed, The Meeting Was Adjourned On A Motion By Commissioner Harkins At 8:16 P.M.
http://www.westfrankfort-il.com/web_files/forms/June%2025,%202019.pdf
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