Rend Lake River Conservancy District Board of Trustees met Sept. 23.
Here is the minutes provided by the board:
The Board of Trustees of the Rend Lake Conservancy District held a regular meeting at the Rend Lake Conservancy District Administration Office, 11231 Marcum Branch Road, Benton, Illinois. President Todd Thomas called the meeting to order at 8:35 a.m. The following attended:
Board of Trustees: In physical attendance: Ernest Collins, Paul Lawrence, Nicholas LeMay, Todd Thomas, Robert Walton, Keith Ward, and Michael Warren
Staff: Keith Thomason, General Manager; Larry Sanders, Legal Counsel; Michael Johnston, Comptroller; Tony Furlow, Water Plant Superintendent; Sarah Towle, District Engineer; Pete Hunter, Rend Lake Golf Course Superintendent; and Jen Zinzilieta, Executive Assistant
Visitors: None
Minutes
Upon motion by Keith Ward and second by Michael Warren to approve the minutes of the August 26, 2019, Regular Meeting as presented, the Board voted as follows: Ayes: Collins, Lawrence, LeMay, Thomas, Walton, Ward, Warren Nays: None Absent: None The President declared the motion carried.
Acceptance of Check Register Upon motion by Nicholas LeMay and second by Paul Lawrence to accept the Check Register as presented, the Board voted as follows:
Ayes: Collins, Lawrence, LeMay, Thomas, Walton, Ward, Warren
Nays: None
Absent: None
The President declared the motion carried.
General Manager's Report Mr. Thomason presented the General Manager's report covering the following items:
Report of the daily average and maximum flows of drinking water was given.
No breaks/leaks of the water and sewer system were reported during the past month.
The safety issue regarding the crane at the water plant has been resolved.
The sludge recycling will be completed on two lagoons by the end of the week. The cost to repair the tanker that RLCD currently owns will be $25,000-$27,000. The cost for a new tanker will be brought to the Board next month. RLCD continues to work on the Inflow & Infiltration issues to help resolve some sewer overloading issues.
The US Army Corp of Engineers will start working on the archery stations in the next 30 days.
Safety - No accidents to report for this past month.
Financial Report
Mr. Johnston presented the financial report for the month of August. Mr. Johnston reported that Big Muddy Prison owes the District $523,314.00 and the state, in total, owes the District $585,591.00.
Engineering Projects
Mr. Thomason provided an update on the following engineering projects:
Secondary WTP Discharge Line Mr. Thomason reported the project has progressed slowly due to the contractor hitting rock while trying to bore under Highway 37.
Booster Pump Station Upgrades
Mr. Thomason reported that employees are painting and refurbishing booster pump stations and the work will continue through the winter.
Leased Facilities Update
Mr. Sanders gave a report on the leased facilities.
Restaurant: During a very busy time this past month the restaurant was unable to serve its customers in a timely manner. The situation was resolved, and the restaurant will be better prepared in the future during busy times. The restaurant is doing a better job than in the past with having the beverage carts running on the golf course.
Farmers: The farmers have all made their cash rent payments. The ad for the 5-year farm leases has been printed in the newspapers.
Recreation Facilities Update
Mr. Sanders gave a report on the recreation facilities.
Lodge: The cabins are rented for all weekends through October. Ameren has held management training at the lodge which has resulted in additional business for the lodge and the restaurant.
Golf Course: Three hundred cart batteries have been put in the golf carts this past month. The golf course has had a very busy month with golf groups this past month.
Golf Course Irrigation System Mr. Sanders reported that the drought has caused the fairways and tees at the golf course to suffer. He presented information on the current status of the irrigation system at the golf course. He also presented options to the Board for the repair of the irrigation system.
Upon motion by Keith Ward and second by Paul Lawrence to approve the option presented by Mr. Sanders which would replace and repair only what is currently not working on the irrigation system at the golf course for a cost of $34,599.00, the Board voted as follows:
Ayes: Lawrence, Thomas, Ward, Warren Nays: Collins, LeMay, Walton
Absent: None
The President declared the motion carried.
Bids and Purchases
Gearbox for Lime Slaker Grit Removal System Mr. Thomason presented information regarding the three quotes received for the repair of the gearbox for the lime slaker grit removal system. The low quote is from Bearing Headquarters for $3,681.00.
Upon motion by Nicholas LeMay and second by Keith Ward to approve the repair of the gearbox for the lime slaker grit removal system from the company with the lowest quote which is Bearing Headquarters for $3,681.00, the Board voted as follows:
Ayes: Collins, Lawrence, LeMay, Thomas, Walton, Ward, Warren
Nays: None
Absent: None
The President declared the motion carried.
Truck Purchase Mr. Thomason presented information regarding the 2007 truck used by the sewer department. The truck has 189,000 miles on it and the transmission has gone out in it. Mr. Thomason presented options on the cost of repairing the truck and on replacing the truck.
Upon motion by Michael Warren and second by Todd Thomas to approve the purchase of a new F150 truck for approximately $26,000. The new truck would be used by the water department and a heavy duty truck currently used by the water department would be used by the sewer department, the Board voted as follows:
Ayes: Collins, Lawrence, LeMay, Thomas, Walton, Ward, Warren
Nays: None
Absent: None
The President declared the motion carried.
Illinois Legislature Update
Mr. Thomason and Mr. Sanders presented information regarding pending legislation that could have an impact on the Rend Lake Conservancy District. Mr. Sanders reported that he met with Mr. Bradley and they discussed the State Capital Plan and the taxes that have passed thus far on the state level. Mr. Sanders also discussed with Mr. Bradley, RLCD's interest in obtaining the Southern Illinois Arts and Artisans Center. Discussion ensued with the Board on this topic.
Upon motion by Keith Ward and second by Michael Warren to approve a campaign ad up to $10,000 directed toward RLCD's interest in obtaining the Southern Illinois Arts and Artisans Center, the Board voted as follows:
Ayes: Lawrence, LeMay, Thomas, Walton, Ward, Warren
Nays: Collins
Absent: None
The President declared the motion carried.
Rend Lake Resort Concession Lease
Mr. Thomason presented information regarding the Rend Lake Resort Concession Lease. He stated that the bid opening date has been changed to October 3, 2019, because of internal reviews. He also reported some issues that have come up regarding the bid. Discussion ensued.
Upon motion by Michael Warren and second by Keith Ward to rescind the motion made at the August 26, 2019, Board Meeting to place a bid on the Rend Lake Resort Concession Lease based on new information regarding the prevailing wage issue, the Board voted as follows:
Ayes: Collins, Lawrence, LeMay, Thomas, Walton, Ward, Warren
Nays: None
Absent: None
The President declared the motion carried.
Closed Session
Upon motion by Ernest Collins and second by Michael Warren to go into losed Session at 10:55 a.m. to consider: (1) Personnel (For the Discussion of the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal); (2) Collective Negotiations (For the Discussion of Collective Negotiating Matters); (6) Sale, Purchase or Lease of Property (For the Setting of a Price for Sale, Purchase or Lease of Property); (8) Security (For discussion of security procedures); (11) Litigation (For the Discussion of Pending, Probable or Imminent); and (21) Closed Session Minutes (For the Discussion of Closed Session Minutes); the Board voted as follows:
Ayes: Collins, Lawrence, LeMay, Thomas, Walton, Warren
Nays: Ward
Absent: None
The President declared the motion carried.
Upon motion by Keith Ward and second by Michael Warren to come out of Closed Session at 11:25 a.m., the Board voted as follows:
Ayes: Collins, Lawrence, LeMay, Thomas, Walton, Ward, Warren
Nays: None
Absent: None
The President declared the motion carried.
Closed Session Minutes Upon motion by Keith Ward and second by Paul Lawrence to approve the Closed Session Minutes of the August 26, 2019, Regular Meeting as presented, the Board voted as follows:
Ayes: Collins, Lawrence, LeMay, Thomas, Walton, Ward, Warren
Nays: None
Absent: None
The President declared the motion carried.
Adjournment Upon motion by Nicholas LeMay and second by Keith Ward to adjourn the meeting at 11:26 a.m., the Board voted as follows:
Ayes: Collins, Lawrence, LeMay, Thomas, Walton, Ward, Warren
Nays: None
Absent: None
The President declared the motion carried.
https://rendlake.org/wp-content/uploads/2019/10/09-23-19-Regular-Minutes.pdf
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