City of West Frankfort City Council met Thursday, Dec. 26.
Here is the minutes provided by the Council:
1. Mayor Jordan Called the Meeting to Order at 6:00 p.m. Requesting a Roll Call, All Commissioners Were in Attendance, Along with the City Attorney and City Clerk.
2. Mayor Jordan Asked for Approval of the Minutes from the December 10, 2019 Council Meeting. Commissioner Harkins Made a Motion to Approve, Seconded by Commissioner Simpson. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
3. Mayor Jordan Next Asked for Approval to Pay City Bills in the Amount of $373,688.12. Commissioner Simpson Made a Motion to Approve, Seconded by Commissioner Chambers. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
4. The Next Item was Approval to Publish 2020 Meeting Dates for City Council, Planning Commission, Lake Committee, Police and Fire Pension Boards and Police and Fire Merit Board. Commissioner Warren Stated if the Meeting on the Same Day as the Fantasy of Lights Parade is Always at 10:00 am? The Mayor Stated they have Always had it at that Time, We Can Always Change it if You Want To. Commissioner Warren Stated I Was Just Wondering for the People Who Work and the Public if that time Effected How Many People Can Come. I was Just Asking Because of Public Access and for People that Work, Let's Just Go With the Time that is Set. Commissioner Simpson Made a Motion to Approve, Seconded by Commissioner Warren. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
5. The Next Item Was Approval to Amend the Police Pension Budget to Reflect the Appropriate Levy as Required by the Illinois Department of Insurance. The Mayor Stated the Old Amount was $517,500.00 and the New Amount is $535,500.00. Commissioner Simpson Made a Motion to Approve, Seconded by Commissioner Harkins. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
6. The Next Item was Approval of an Ordinance Authorizing the City of West Frankfort, Franklin County, Illinois to Borrow Funds from the Water Pollution Control Loan Program Regarding the Monroe Street Sanitary Sewer Rehabilitation Project. Matt Tosh from Brown & Roberts Stated This is the Project We Got $500,000.00 and there was a Balance of Money About $160,000.00 We are Looking to Borrow and Possibly Get More Grant Funds Principal Forgiveness Through That Program. Monroe Street is the $160,000.00 and Taft Street Phase II is the $345,000.00. Commissioner Simpson Made a Motion to Approve, Seconded by Commissioner Warren. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
7. The next item was approval of an Ordinance authorizing the City of West Frankfort, Franklin County, Illinois to Borrow Funds from the Water Pollution Control Loan Program Regarding the Taft Street Sanitary Sewer Rehabilition - Phase 2 Project. Commissioner Simpson stated regarding these loans that we are approving to do this work I think we may want to look at our sewer rates that we are charging to see that we have sufficient funds and when we do our may revision of the rates we may want to look at that. The Mayor stated I agree one of the requirements is they look at what we are charging for the customers and how much the cost is to make sure that we are able to pay this back. Matt Tosh stated that is correct. Commissioner Simpson Made a Motion to Approve, Seconded by Commissioner Warren. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
8. The Next Item was Approval of an Ordinance Authorizing the Leasing of a Specific Area of the West Frankfort Mall. The Mayor Stated the Coffee Shop Out There Has Sold Her Equipment and We Have a Lady That Wants to Lease that Property there. We have Prepared a One Year Lease Agreement for Adrienne Mason. Commissioner Chambers Made a Motion to Approve, Seconded by Commissioner Simpson. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
9. The next item was approval of the purchase of two police vehicles subject to receiving a grant through Rural Development. Police Chief, John Prudent stated it is a USDA Rural Development grant that would give $25,000.00 towards the purchase of your approval. The funds have not been released yet, but we are needing to get our stuff in so when they do release it we are on the list. Commissioner Simpson stated what we can approve tonight is the purchase if the grant becomes available to us. I believe the purchase price is just short of $61,000.00. Chief Prudent stated yes, we are asking for two trucks and it would be just under $61,000.00. Commissioner Harkins Made a Motion to Approve, Seconded by Commissioner Simpson. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
10. The Next Item was Approval to Pay an Invoice from Weeks Chevrolet in the Amount of $2,804.77 Regarding Repairs to Unit #14 for the WFPD. Commissioner Harkins Made a Motion to Approve, Seconded by Commissioner Warren. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
11. The Next Item was Approval to Pay an Invoice from Wiggs Excavating Inc. in the Amount of $6,200.00 Regarding Repairs on Main Street for the Water Department. The Mayor Stated this is for the Break the Water Department had in from of Centerstone. Commissioner Warren Made a Motion to Approve, Seconded by Commissioner Chambers. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
12. Building and Sign Permits:
The First Request was for a building permit for Jennifer Springhorn at 1106 E. Lindell. She is building a new house in place of the one that burned down. The Mayor stated I am so happy she decided to stay in our community and rebuild. Commissioner Chambers Made a Motion to Approve, Seconded by Commissioner Warren. Roll Call Vote: All Commissioners and Mayor Jordan Voted to Approve. Motion Carried.
13. Mayor’s Comments:
The Mayor Stated I Want to Read Something from Charley Stein from the Department of Transportation. The Mayor Continued to Read the Memo.
14. Commissioner Comments:
Commissioner Harkins stated it is good to be back. I have missed you all and as far as the police and fire department they are here and do a great job.
Commissioner Simpson Stated I am Glad Jerry is Back.
Commissioner Chambers Stated I Want to Thank the Auxiliary Police Officers for All the Things They Did for Us at Christmas Time. This was the Best Year of Carriage Rides and the Auxiliary Went Above and Beyond to Help. The Citizen of the Year is Coming Up and there are Far to Many People that Do Great Things Not to Nominate Someone.
Commissioner Warren Stated the Water and Sewer are Doing a Great Job. It Looks Like the Chinese Restaurant is Getting Close to Opening. How is the New City Hall Coming? The Mayor Stated I Think They are Going to Start After the First of the Year.
15. Audience Questions and Comments:
N/A
16. With no further business to be discussed, the meeting was adjourned on a motion by Commissioner Harkins at 6:32 p.m.
http://www.westfrankfort-il.com/web_files/forms/December%2026,%202019.pdf
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