Illinois Community College District No. 521 Board of Trustees met March 10.
Here is the minutes provided by the board:
CALL TO ORDER Chairman Rubenacker called the regular Board of Trustees meeting to order at 6:33 PM in the Student Center.
ROLL CALL Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Mr. Brian Dorris
Mr. Jeff Jones
Mr. John Kabat
Mr. Randall Crocker
Dr. David Asbery (left the meeting at 7:56pm)
Mr. Randy Rubenacker
Mr. Remington Henson (Student Trustee)
Those absent were:
Mr. Larry Manning
Others present were:
Mr. Terry Wilkerson, Mrs. Gabby Farner, Mrs. Lori Ragland, Mr. Chad Copple, Mr. Henry “Buster Leeck, Mrs. Kim Wilkerson, Mr. Donnie Millenbine, Mr. Brett Herrmann, Mrs. Kay Zibby-Damron, Mr. John Gulley, Mrs. Amy Newell, Mrs. Margo Wagner, Mrs. Bria Robinson, Mr. Nathan Wheeler, Ms. Vickie Schulte, Mr. Mark Jornd, Mrs. Sarah Bilderbeck and Mrs. Cathy DeJarnette
BUSINESS PROGRAM PRESENTATION
Instructors Sarah Bilderbeck and Mark Jornd gave a presentation to the group outlining the Business Program at Rend Lake College and what degrees and certificates are offered. They also shared information on recruiting efforts as well as a Jr. Future Business Warriors Camp scheduled for July 13 - 16, 2020 for 6th thru 8th graders.
GENERAL INFORMATION ANNOUNCEMENTS
1. Tues – Wed, March 10 & 11, 2020; 9a – 1:45p
Kick Start Your Journey
Rend Lake College Ina Campus
2. Tuesday, March 17, 2020
5:30pm Dinner / 6:00pm Meeting Begins
Advisory Board Meetings
RLC Campus – dinner in gymnasium
3. Thursday, March 19, 2020
6:00pm Reception / 7:00pm Awards
Student Art Show Reception & Awards
Rend Lake College Theater & Lobby
*Art Show on Display in Theater Lobby
March 19–April 24, 2020
4. March 19 – May 8, 2020; 5-8pm on Thur & Fri
The Culinary Showcase
RLC Private Dining Area
5. Mon – Fri, March 23 – 27, 2020
Diversity Week
(activities listed on Spring Cultural Calendar)
Rend Lake College Campus
6. Wednesday, March 25, 2020; 8:45am – Noon
Career Connections
The REC
7. Thursday, March 26, 2020; 6:00 – 8:30pm
Illinois Rural Health Association Forum
Learning Resource Center
8. Thursday, March 31, 2020; 12:30pm
Master Class; Jon Garrett, Gateway Men’s
Chorus
Learning Resource Center 107
9. Fri – Sat, April 3-4; 7:00pm, Sun, Apr 5; 2pm
Spring Musical - Little Women
Rend Lake College Theater
10. Tuesday, April 7, 2020; 5:30pm
Southeast Region Trustee Meeting
Shawnee Community College
11. Wednesday, April 8, 2020; Noon
Art Demonstration – Carrie Gibbs
Learning Resource Center 165
12. Wednesday, April 8, 2020; 6:00pm
Ag Banquet
RLC James “Hummer” Waugh Gymnasium
13. Thursday, April 16, 2020; 4:30 – 6:30pm
Studio RLC Open House
Rend Lake College MarketPlace
14. Thursday, April 23, 2020; 9am to Noon
Children’s Health Fair
Rend Lake College Campus
15. Thursday, April 23, 2020; 3pm to 6pm
2020 RLC Job Search Party
Double Tree Hotel Mt. Vernon, IL
16. Thursday, April 23, 2020; 5:00pm
Lake Reception
King City Books, Mt. Vernon
17. Thur, April 30, 2020; 4:30-6:30pm (Awards-6p)
Jefferson County CEO Trade Show
Doubletree Hotel by Hilton, Mt. Vernon
18. Thursday, April 30, 2020; 6:00pm
STARS Banquet
James “Hummer” Waugh Gymnasium
19. Friday, May 1, 2020; 5pm – 9pm
Perry County CEO Trade Show
St. Nicholas Brewery in DuQuoin
20. Thursday, May 7, 2020; 7:00pm
Spring Concert
Rend Lake College Theater
21. Tuesday, May 12, 2020; 3:00pm
Annual Faculty & Staff Awards
Rend Lake College Theatre
22. Wednesday, May 13, 2020; 5:00pm
CNA Pinning
Rend Lake College Theater
23. Thursday, May 14, 2020; 6:00pm
Rad Tech Pinning
Location – TBD (RLC Theater or PDA)
24. Thursday, May 14, 2020; 7:00pm
ADN Pinning
James “Hummer” Waugh Gymnasium
25. Saturday, May 16, 2020
Rend Lake College Commencement
James “Hummer” Waugh Gymnasium
STUDENT TRUSTEE ELECTION REPORT
Associate Vice President Henry "Buster" Leeck reported the results of the student trustee election, noting that there were two student candidates on the ballot. Mr. Dakota Tate will be the 2020-2021 student trustee and will be seated at the April 14, 2020 board of trustees meeting.
MOTION FOR EXECUTIVE SESSION
Chairman Rubenacker asked for a motion to move
into Executive Session pursuant to Section (c)(1)(21). Mr. Henson motioned; seconded by Mr. Kabat. On a roll call vote, all votedyes. The board went into executive session at 6:56 PM.
RESUME OPEN MEETING
Mr. Henson made a motion to reopen the public meeting; seconded by Mr. Kabat. On a roll call vote, all voted yes. At 7:56 PM, Chairman Rubenacker reconvened the open session of tonight’s meeting.
**Dr. Asbery left the meeting**
CONSENT AGENDA
Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. Approval of February 11, 2020 Meeting Minutes;*
2. Approval of February 11, 2020 Executive Session Meeting Minutes;*
3. Approval of Revisions to Rend Lake College Policy&Procedure 2.1200–Sexual Harassment (SECONDREADING);*
4. Approval of Revisions to Rend Lake College Board Policy &Procedure4.1115 – Fees;*
5. Course/CurriculumApproval*
Mr. Crocker made a motion to approve the Consent Agenda as recommended; seconded by Mr. Henson. On a roll call vote, those present voted yes. Student Trustee voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
PERMISSION TO ADVERTISE FOR BIDS FOR THE REND LAKE COLLEGE LEARNING RESOURCE CENTER REMODEL & ADDITION PROJECT
Mr. Wilkerson recommended to grant permission to advertise for bids to remodel and build an addition on the south side of the Rend Lake College Learning Resource Center (LRC), on the Rend Lake College Ina campus.
As recommended, Mr. Dorris made a motion to grant permission to advertise for bids to remodel and build an addition on the south side of the Rend Lake College Learning Resource Center (LRC), on the Rend Lake College Ina campus. This motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF INTERDISTRICT COMPREHENSIVE AGREEMENT REGARDING THE EXPANSION OF EDUCATIONAL RESOURCES
Mr. Wilkerson recommended to approve an Interdistrict Comprehensive Agreement Regarding the Expansion of Educational Resources effective March 10, 2020.
As recommended, Mr. Henson made a motion to approve an Interdistrict Comprehensive Agreement Regarding the Expansion of Educational Resources effective March 10, 2020. This motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO PURCHASE VIDEO SURVEILLANCE SYSTEM
Mr. Wilkerson recommended to grant permission to purchase a Video Surveillance System, which includes Server and Software upgrade, in the amount of $44,000.00. As recommended, Mr. Dorris made a motion to grant permission to purchase a Video Surveillance System, which includes Server and Software upgrade, in the amount of $44,000.00. This motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
ACCEPTANCE OF BID FOR AUDIT SERVICES FOR FISCAL YEARS 2020-2022
Mr. Wilkerson recommended to accept the bid from Kemper CPA Group, LLP for audit services for fiscal years 2020- 2022.
As recommended, Mr. Crocker made a motion to accept the bid from Kemper CPA Group, LLP for audit services for fiscal years 2020-2022. This motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
ACCEPTANCE OF BID FOR BANKING DEPOSITORY SERVICES FOR FISCAL YEAR 2021-2025
Mr. Wilkerson recommended to accept the bid from Banterra Bank for banking depository services during fiscal years 2021-2025.
As recommended, Mr. Jones made a motion to accept the bid from Banterra Bank for banking depository services during fiscal years 2021-2025. This motion was seconded by Mr. Henson. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF REVISIONS TO REND LAKE COLLEGE POLICY 2.1285 – UNAUTHORIZED ANIMALS (FIRST READING)
Mr. Wilkerson recommended to approve revisions made to Rend Lake College Policy 2.1285 – Unauthorized Animals, first reading, effective April 14, 2020.
As recommended, Mr. Henson made a motion to approve revisions made to Rend Lake College Policy 2.1285 – Unauthorized Animals, first reading, effective April 14, 2020. This motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERSONNEL
RATIFY APPOINTMENT OF PROGRAMMER/ ANALYST
Mr. Wilkerson recommended to ratify the appointment of Mr. Corey Braden as Programmer/Analyst on a full-time, 50-week, non-tenure track contract at an annual salary of $50,000, prorated for the remainder of the fiscal year, effective March 02, 2020, pending a successful background check.
As recommended, Mr. Henson made a motion to ratify the appointment of Mr. Corey Braden as Programmer/ Analyst on a full-time, 50-week, non-tenure track contract at an annual salary of $50,000, prorated for the remainder of the fiscal year, effective March 02, 2020, pending a successful background check. This motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
RESIGNATION OF GRAPHIC DESIGNER
Mr. Wilkerson recommended to accept with regret the resignation of Ms. Erin Jolene Shupe, Marketing Graphic Designer, effective February 28, 2020.
As recommended, Mr. Dorris made a motion to accept with regret the resignation of Ms. Erin Jolene Shupe, Marketing GraphicDesigner, effective February 28, 2020. This motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
FINANCIAL INFORMATION
RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements as presented.
As recommended, Mr. Dorris made a motion to ratify the payment of college expenses including travel expense reimbursements as presented. This motion was seconded by Mr. Henson. On a roll call vote, those present voted yes. Student Trustee voted yes.
REPORTS
ACADEMIC COUNCIL
No Report
ICCTA REPRESENTATIVE
Mr. Kabat informed the group that Governor Pritzker has sent out information through ICCTA correspndance on the corona virus.
He said he has heard some confusion from high school dual credit students on if acceptance letters they receive from Rend Lake College for taking dual credit classes is also their acceptance letter for attending the college in the fall. There was discussion.
REND LAKE COLLEGE FOUNDATION
No Report
ACCREDITATION
Associate Vice President Chad Copple reported that the annual Higher Learning Commission (HLC) conference is scheduled in Chicago in April, although the latest concerns over the corona virus may affect the conference and he is keeping an eye on that.
Mr. Copple also reported that the Rend Lake College Equity and Diversity Council was having a meeting with local community partners on March 24, 2020 in the PDA at 5:00pm
PRESIDENT’S COMMENTS
Told trustees that there was consideration being given to bringing back a college scholar bowl team and administration was looking into a stipend for that position, as well as reaching out across campus to see if there is interest for someone to spearhead that.
Reported that a bid proposal would be going out soon to local schools for the unused track equipment that the college still has.
Noted that the Southeast Region Trustees Meeting is being hosted by Shawnee Community College on April 7th and anyone interested in attending could coordinate with Cathy DeJarnette.
ADJOURNMENT
There being no other business, at 8:13 PM all trustees present voiced aye in favor of adjourning.
https://www.rlc.edu/downloads/file/1259-march-2020
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