City of West Frankfort City Council met June 9.
Here is the minutes provided by the council:
1. Mayor Jordan Called The Meeting To Order At 6:00 P.M. Requesting A Roll Call. All Commissioners Were In Attendance, Along With The City Attorney And City Clerk.
2. Mayor Jordan Asked For Approval Of The Minutes From The May 26, 2020 Council Meeting. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
3. Mayor Jordan Next Asked For Approval To Pay City Bills And Payroll In The Amount Of $146,046.02. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
4. The Next Item Was Discussion, With Possible Action Regarding Issues Surrounding The Current Recover Illinois Plan. The Mayor Stated That The City Had Received Some Requests And Have Had Discussions With Some Of The Restaurants. The Mayor Stated That He Would Like To Extend To Our Businesses, Especially To Our Restaurants, An Opportunity To Help Them In Having Outside Dining, Whatever They Need. A Request Was Received Today From Pup's 212 And He Would Like For Some Help From Us To Purchase Some Tables And Some Chairs To Put Outside. Angie Spoke With Keith Moran Today And Tomorrow Ata 10:00a.M. We Are Going To Call Him And We Are Going To Talk About This. We Can Inject Some Money Into These Places To Help Them. Some Ideas The Mayor Had Is Maybe A 50/50 Split On Stuff, If They Want To Buy A Tent Or Have Some Sort Of Cover Outside, If They Want To Get Some Tables And Chairs. Also The Mayor Stated He Would Like To Talk About The Parking Lots And Alleys, Giving Businesses An Opportunity To Use Those And Whatever Other Special Needs There Are. The Mayor Asked The Council How They Felt About Helping The Businesses With The Expense Of Converting To Outside Dining And Whatever The Businesses Need To Make This Work. Commissioner Simpson Stated There Needs To Be Some Limits On It. He Stated That He Wouldn't See A Problem Going 50/50 Similar To The Façade Program. The Mayor Stated That Is $5,000.00 And The City Pays Half. Commissioner Simpson Stated Yes, A $2,500.00 Limit. Commissioner Chambers Agreed, Along With The Rest Of The Council. The Mayor Stated If Somebody Had A Special Need Or Look At It On A Case By Case Basis. We Would Hate To Find Out A Business Closed And Just Needed A Few Thousand Dollars To Make It. They Mayor Continued Stating He Thought This Was A Great Start And Run It Like Our Façade Program. Commissioner Simpson Stated That He Thought Any Special Needs Above That Could Be Brought Back To The Council And It Could Be Discussed. The Mayor Asked Regarding The Parking Lots, Did Anyone Want To Talk About That? Commissioner Chambers Asked If The Businesses Were Having To Apply For This Help Like The Facade Grant? The Mayor Responded Yes, Because We Would Need To Let The People Of West Frankfort Know How And Why We Spent The Money. The Mayor Stated What Should Happen Is Have A Special Meeting Or Talk About If It Meets The Guidel Them To Receive It, Council Could Go Ahead And Approve It. Commissioner Simpson Stated If The Mayor Was Going To Talk To Keith Tomorrow, Get Some Guidelines And Then If The Application Falls Within The Guidelines That Have Been Set Up, You Can Move Ahead With It. Then The Application Can Be Approved At The Council Meeting, But At Least, With The Time Constraints, They Would Be Able To Move Ahead. The Mayor Stated He Would Update Council After The Meeting Tomorrow. The Mayor Stated That He Believes Pup's 212 Would Like For The City To Close The Alley Behind Them. They Will Be Using The Parking Lot For Tables, Along With A Couple Of Tables In Front Of The Restaurant. They Do Not Want People Sitting In Front Of The Restaurant Drinking Beer, But If They Sit Out Front And They Can Drink Soft Drinks And Eat. Closing That Alley Would Save A Lot Of Problems For People Carrying Stuff Out To The Tables That Are In The Parking Lot And This Would Just Be Until The Businesses Can Open Back Up. The Mayor Stated He Would Also Like To Offer The Parking Lot Next To The Bowling Alley To The West Frankfort Bowl If They Want To Utilize Any Of The City's Parking Lot There. The Mayor Continued The Thing The Businesses Have To Do Is Weight The Cost, How Many Employees Are They Going To Have To Bring Back To Make This Operation Run And How Profitable Will It Be. He Had Talked To The Club House Grill And They Told The Mayor They Would Get Back To Him. Lafiesta Has Been Working And Has Been Successful With The Back Of Their Business. Super Wok Has Been Very Successful With Their Drive-Up Window. There Have Been A Lot Of Cars At Mike's Drive In. Long John Silver's, McDonald's, And Hardees Don't Seem To Be Struggling Too Much And They May Be More Reluctant To Do Outside Dining Because Of The Volume Of Traffic They Have Going Through. Commissioner Harkins Mentioned That Don Luna's Drive Through Does Very Well. Commissioner Chambers Stated That Height's Market Has Outdoor Dining Right Now. The Mayor Said So Does Dixie Cream. Commissioner Warren Stated That Shaky's Is Doing Well With Their Outside Service As Well. Chief Prudent Added It Just Gives Businesses A Little Bit Of An Opportunity To Have Customers. People Want To Sit And Eat, They Don't Always Want To Just Pick It Up And Take It Home. The Mayor Asked If There Was Anything Else. Commissioner Simpson Made A Motion That The City Help The Businesses Adapt To Outdoor Dining And Limit It To 50% Of Their Expenditure Or $2,500.00 Whichever Is Less And The Guidelines For This Program Will Be Received From Keith Moran And The Mayor Will Make The Decisions Based On Those Guidelines. Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
5. The Next Item Was Approval To Accept The Annual Audit For Fiscal Year 2018-2019. The Mayor Stated That This Item Would Be Tabled Since The Audit Was Not Quite Completed.
6. The Next Item Was Approval Of A Resolution For An Emergency 60 Day Appointment To The Fire Department Effective Immediately. The Mayor Stated This Is Asking For The Temporary Appointment Of Jeremy Lingle To The WFFD. Chief Allen Stated That One Of The Firemen Got Deployed To Chicago And He Is Unsure How Long He Is Going To Be There. They Also Had The Unfortunate Termination Of A Firefighter Regarding Obligation Of Training. Jeremy Is One Of The Department's Poc's. He Has Completed Paralegal Class And We Would Ask For A 60 Day Appointment. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
7. The Next Item Was Approval To Accept Offers For Purchase Of Lots Deemed As Surplus Property. The Mayor Stated There Are Lots Of Lots For Sale And We Have Several Bids. The Mayor Continued That He Has The Bids That Were Received Up Until The Council Meeting.
1403 E. Clark, Bid From Rachel Beal, 1401 E. Clark, For $600.00. This Is The Only Bid Received, Commissioner Simpson Made A Motion To Accept, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
1304 W. Oak, A Bid From Alva Bennett, 1302 W. Oak, For $100.00. Also, A Bid From Elizabeth Hernandez, Lafiesta For $750.00. The Mayor Stated They Will Accept The $750.00 Bid. Commissioner Chambers Made A Motion To Accept. Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
1405 E. St. Louis, Bid From Aaron Wolfe Bids $1,500.00. This Is The Only Bid Received. Commissioner Chambers Made A Motion To Accept. Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
201 (203) N. Jackson, Bid From Joseph Marks, 211 N. Jackson, Bids $510.00. This Is The Only Bid Received. Commissioner Chambers Made A Motion To Accept, Seconded By Commissioner Harkins. Roll Call Vote. All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
408 N. Cochran, A Bid From Brian Vaughn, 407 N. Crawford, Bids $678.00. This Is The Only Bid Received. Commissioner Warren Made A Motion To Accept. Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
201 S Parkhill, A Bid From Melinda Farley, 203 S. Parkhill For $2,500.00. This Is The Only Bid Received. Commissioner Simpson Made A Motion To Accept. Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
103 W. Lindell, A Bid From Seth Pavidenski, 101 W. Lindell For $400.00. This Is The Only Bid Received. Commissioner Chambers Made A Motion To Accept. Seconded By Commissioner Warreb. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
603 S. Brown, A Bid From Danny Adams, 1454 Old Johnston City Road, For $800.00. This Is The Only Bid Received. Commissioner Chambers Made A Motion To Accept. Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
713 S. Logan, A Bid From Nancy And Roger Wilburn For $1551.00. Also, A Bid Was Received From Haley Wyant Property Home Rentals For $1,000.00. Commissioner Harkins Made A Motion To Accept The Bid For $1,500.00. Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
612 N. Lincoln, A Bid From Haley Wyant, Property Home Rentals For $1,000.00. This Is The Only Bid Received. Commissioner Warren Made A Motion To Accept. Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
8. The Next Item Was Approval To Advertise For Bids For Demolition Property For The Codes Department. Properties Located At 701 S. Short Street; 406 E. Clark Street; 304 E. Manila; And 805 E. Clark Street. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
9. The Next Item Was Approval To Accept A Quote Of $2,751.64 To Repair The Bucket Truck For The Street Department. Commissioner Chambers Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
10. The Next Item Was Approval Of An Ordinance Authorizing The City Of West Frankfort, Franklin County, Illinois To Amend Prior Ordinance Number Tj-4-012. Matt Tosh Stated This Was In Reference To The Taft Street Sanitary Sewer Phase Ii Project. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
11. The Next Item Was Approval Of Monroe Street Sanitary Sewer Rehabilitation Project – Review Of Bids And Notice Of Intent To Award, The Low Bid Was From Wiggs Excavating In The Amount Of $464,817,00. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
12. The Next Item Was Approval Of Taft Street Sanitary Sewer Rehabilitation, Phase Ii Project Review Of Bids And Notice Of Intent To Award. The Low Bid Was From Wiggs Excavating In The Amount Of $295,825.00. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
13. The Next Item Was Approval Of Monroe Street Sanitary Sewer Rehabilitation Project Design Engineering Bill #1 In The Amount Of $60,481.70 Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
14. The Next Item Was Approval Of Monroe Street Sanitary Sewer Rehabilitation Project - DCEO Grant Administration Bill #1 In The Amount Of $15,000.00. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
15. The Next Item Was Approval Of Taft Street Sanitary Sewer Rehabilitation, Phase Ii Project - Design Engineering Bill #1 In The Amount Of $43,499.00. Commissioner Warren Made A Motion To Approve. Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
16. Approval Of A Maintenance Engineering To Be Performed By A Consulting Engineer Regarding The Motor Fuel Tax Program. Commissioner Simpson Made A Motion To Approve. Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
17.Approval Of A Resolution For Maintenance Under The Illinois Highway Code Regarding The Motor Fuel Tax Program. Commissioner Chambers Made A Motion To Approve. Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
18. Approval Of A Municipal Estimate Of Maintenance Costs Regarding The 2020 Motor Fuel Tax Program. Commissioner Chambers Made A Motion To Approve. Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
19. Approval To Pay An Invoice From Brown & Roberts In The Amount Of $26,645.35 Regarding The 157 & Il Tr 149 Interchange Modification Phase I Engineering Invoice #8. Commissioner Chambers Made A Motion To Approve. Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
20. Approval To Pay An Invoice From Public Safety Center In The Amount Of $1,762.94 For The WFFD. Commissioner Harkins Made A Motion To Approve. Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
21. Approval To Pay An Invoice From Roger Melvin Plumbing In The Amount Of $1,516.00 Regarding New Sewer And Water Lines For WFBI For Chemstream. Commissioner Warren Made A Motion To Approve. Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
22. Officer Reports:
Chief Allen Read The Fire Department's Report. Chief Prudent Read The Police Department's Report.
Mayor Jordan Read The Code Department's Report 23.Building And Sign Permits:
Permit To Demolish Property From Abby Dinn To Demo A Storage Shed On Property At 404 S. Odle. Commissioner Harkins Made A Motion To Approve. Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
Building Permit Application From Abby Dinn To Build A Garage On The Property Located At 404 S. Odle. Commissioner Harkins Made A Motion To Approve. Seconded By Commissioner Chambers. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried
24. Mayors Comments: The Mayor Stated That He Would Like To Acknowledge Something That Has Been Kept A Little Bit Of A Secret. Black Diamond Allowed Us To Have Four Trailers, When This Covid-19 Began One Of The Concerns The City Had Was For The Public Safety Officers If They Would Come In Contact With Someone Who Is Known To Be A Covid Positive Person, It Would Require Them To Be Quarantined For 14 Days. We Discussed It With Our Department Heads And Made A Determination That We Wanted To Give Them A Place To Go Rather Than To Go Home. You Wouldn't Want To Take It Home With You And So Black Diamond Was Nice Enough To Bring Us Four Camping Trailers. They Have Been Sitting Behind The Public Safety Buildings For The Last Three Months. I Want To Say Personally A Gratitude Of Thanks To Them. They Were Kind Enough To Enter Into An Agreement With Us That If We Would Utilize Those Trailers, We Would Make Whatever Payment Would Be Available To Them
Through Fema. As Far As I Know, At No Cost To The City Those Trailers Have Been There. So, I Want To Thank Our Public Service Officers, John And Jody, For Working Together Making Solutions. We Didn't Want To Bring This Out To The Public Earlier, But Now That This Has Been Resolved And They Have Removed Them, I Would Like To Personally Say Thank You To Black Diamond For That.
25. Commissioner Comments:
Commissioner Harkins Stated The Police And Fire Department Have Been Busy Doing The Job They Are Expected To Do. I Am Thankful We Have The Types Of Departments We Have And The Guys That Are Over Them. I Am Up There Whenever I Can And All I Have To Do Is Stay Out Of Their Way.
Commissioner Simpson Stated He Would Like To Thank Roger And The Street Department. Friday I Was There Watching Them Work To Find That Blade And The Hole That You Were In So We Could Put The New Pump In And You Did An Excellent Job Roger And So Did Larry And Jeff, They Worked Hard. Then Charles, Justin And Mike Come Down And Helped. Really Good Job. Glad You Found That. Thank You To Matt Telling Us How To Get The Water Out Of That Hole.
Commissioner Chambers Stated She Would Like To Comment On The City's Audit Report And Finances. You Are Doing A Great Job Mike.
Commissioner Warren Stated The Water Is Running And The Sewer Is Flushing.
26. Audience Questions Or Comments:
Tim Hastings Stated He Appreciated Seeing The Police And Fire Visiting A Child Facing Surgery Last Week. Commissioner Warren Stated That Would Be Her Grandson And She Appreciated Everything The Fire Department And Police Department Have Done For Him. He Is Doing Great. He Is Adjusting And He Slept Finally The Other Night. It Is Such A Blessing To Have A Small Town With The Atmosphere Everybody Is For Everybody, We All Want Good.
The Mayor Stated That High School Graduation Will Be Held Saturday At The Mall On The Parking Lot On The East Side. Junior High Graduation Will Be At 12:00 Noon And High School Graduation Will Be At 10:00 A.M.
The Mayor Also Said Our Town Is Strong And I Appreciate Everything We Have Here. I Appreciate Our Commissioners And Everything They Do,
27. With No Further Business To Be Discussed, The Meeting Was Adjourned On A Motion By Commissioner Harkins At 7:13 P.M.
http://www.westfrankfort-il.com/web_files/forms/June%209%202020.pdf
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