North Egypt News

Illinois Community College District No. 521 Board of Trustees met June 9.

Here is the minutes provided by the board:

CALL TO ORDER 

Chairman Randy Rubenacker called the regular Board of Trustees meeting to order at 6:32pm.

ROLL CALL 

Mr. Brian Dorris, Secretary, called the roll.

Those present were:

Dr. David Asbery

Mr. Randall Crocker

Mr. Brian Dorris

Mr. Jeff Jones

Mr. John Kabat

Mr. Larry Manning

Mr. Randy Rubenacker

Mr. Dakota Tate (Student Trustee)

Those absent were:

None

Others present were:

Mr. Terry Wilkerson, Mrs. Angie Kistner, Mrs. Lori

Ragland, Mr. Chad Copple, Mrs. Kim Wilkerson, Mr.

Henry “Buster” Leeck, Mrs. Kay Zibby-Damron, Mr.

Nathan Wheeler, Mr. Brett Herrmann, Mr. John Gulley,

Mrs. Amy Newell, Mr. Donnie Millenbine, and Mrs.

Cathy DeJarnette

President Wilkerson announced that he has determined an in-person meeting is not practical or prudent at this time, due to the COVID-19 pandemic.

GENERAL INFORMATION

ANNOUNCEMENTS

1. Time/Date To Be Determined

Rend Lake College Commencement

James “Hummer” Waugh Gymnasium

2. Thursday, June 25, 2020, 5:00 – 7:00pm

Studio RLC “Virtual” Open House

Via Zoom

MOTION FOR EXECUTIVE SESSION

Chairman Randy Rubenacker asked for a motion to move into Executive Session pursuant to Section (c)(1)(21). Dr. David Asbery motioned; seconded by Mr. Randall Crocker. On a roll call vote, all voted yes. The board went into executive session at 6:38 PM.

RESUME OPEN MEETING

Chairman Randy Rubenacker asked for a motion to reopen the public meeting; Mr. Randall Crocker motioned; seconded by Mr. Dakota Tate. On a roll call vote, all voted yes. At 7:07 PM, Chairman Randy Rubenacker reconvened the open session of tonight’s meeting.

CONSENT AGENDA

Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:

1. May 12, 2020 Board of Trustees Meeting Minutes;*

2. May 12, 2020 Executive Session Meeting Minutes;*

3. Approval of Revisions to Rend Lake College Policy & Procedure 1.5300 – President’s Council (SECOND READING);*

4. Approval of Revisions to Rend Lake College Policy 1.5305 – President’s Cabinet (SECOND READING)

5. Permission to Create Rend Lake College Policy 1.5310 – President’s Executive Leadership Team (SECOND READING)

Brian Dorris made a motion to approve the Consent Agenda as recommended; seconded by Mr. Jeff Jones. On a roll call vote, those present voted yes. Student Trustee voted yes. Those items marked with an asterisk (*) are a part of these minutes.

NEW BUSINESS

APPROVAL OF 2020-2021 HANDBOOKS (TO BE PROVIDED)

Mr. Wilkerson recommended to approve the 2020- 2021 Handbooks, as provided, effective June 9, 2020.

Family Handbook (RLCF Children’s Center) Studio RLC Handbook

Nursing Handbook

As recommended, Mr. John Kabat made a motion to grant permission to approve the 2020-2021 Handbooks, as provided, effective June 9, 2020. The motion was seconded by Mr. Larry Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.

PERMISSION TO CREATE REND LAKE COLLEGE POLICY & PROCEDURE 3.1016 – TERM OF WORKING REMOTELY FOR FULL-TIME EMPLOYEES (FIRST READING)

Mr. Wilkerson recommended to create Rend Lake College Policy and Procedure – 3.1016 Terms of Working Remotely for Full-Time Employees (First Reading), as presented, effective July 14, 2020.

As recommended Mr. Randall Crocker made a motion to create Rend Lake College Policy and Procedure – 3.1016 Terms of Working Remotely for Full-Time Employees (First Reading) as presented, effective July 14, 2020. The motion was seconded by Mr. Brian Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.

APPROVAL OF REVISIONS TO REND LAKE COLLEGE 

POLICY 3.1110 – COMPUTATION OF HOURLY RATE OF PAY FOR PART-TIME EMPLOYEES

(FIRST READING) Mr. Wilkerson recommended to approve revisions to Rend lake College Policy 3.1110 – Computation of Hourly Rate of Pay for Part-Time Employees, (First Reading), as presented, effective July 01, 2020.

As recommended, Dr. David Asbery made a motion to approve revisions to Rend lake College Policy 3.1110 – Computation of Hourly Rate of Pay for Part-Time Employees (First Reading), as presented, effective July 01, 2020. The motion was seconded by Mr. Larry Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.

APPROVAL TO TRANSFER MONIES TO THE WORKING CASH FUND

Mr. Wilkerson recommended to transfer $2,481,000 from the Education Fund to the Working Cash Fund to repay earlier transfers which were made to anticipate revenues to be received by the College, as presented, effective June 09, 2020.

As recommended, Mr. Larry Manning made a motion to transfer $2,481,000 from the Education Fund to the Working Cash Fund to repay earlier transfers which were made to anticipate revenues to be received by the College, as presented effective June 09, 2020. The motion was seconded by Mr. Brian Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.

APPROVAL TO TRANSFER WORKING CASH FUND MONIES

Mr. Wilkerson recommended to transfer up to $3,400,000 from the Working Cash Fund to the Education Fund, as presented, effective June 09, 2020.

As recommended, Mr. John Kabat made a motion to transfer up to $3,400,000 from the Working Cash Fund to the Education Fund, as presented effective June 09, 2020. The motion was seconded by Mr. Brian Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.

APPROVAL OF ENGAGEMENT LETTER FOR FY 2021 AUDIT

Mr. Wilkerson recommended approval of engagement letter for the providing of both audit services and tax return preparation for FY 2021 as presented, effective July 01, 2020.

As recommended Mr. Jeff Jones made a motion to approve the engagement letter for the providing both audit services and tax return preparation for FY 2021, as presented, effective July 01, 2020. The motion was seconded by Mr. Dakota Tate. On a roll call vote, those present voted yes. Student Trustee voted yes.

APPROVAL OF 2020 – 2021 TREASURER’S BOND

Mr. Wilkerson recommended to approve a revision to the amount of coverage needed and the principal party insured under a surety bond for Rend Lake College District No. 521 as required by State of Illinois statute for the Fiscal Year 2021, as presented, effective July 01, 2020.

As recommended Mr. Randall Crocker made a motion to approve a revision to the amount of

coverage needed and the principal party insured under a surety bond for Rend Lake College District No. 521 as required by State of Illinois statute for the Fiscal Year 2021, as presented, effective July 01, 2020. The motion was seconded by Mr. Larry Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.

PERSONNEL

AMEND RETIREMENT RESIGNATION – VICE PRESIDENT FINANCE & ADMINISTRATION

Mr. Wilkerson recommended to amend the retirement resignation of Mrs. Angie Kistner, Vice President Finance & Administration, as presented, effective July 01, 2020. This represents an additional 1% increase in salary for FY21 and FY22.

As recommended, Mr. Brian Dorris made a motion to amend the retirement resignation of Mrs. Angie Kistner, Vice President Finance & Administration, as presented, effective July 01, 2020. This represents an additional 1% increase in salary for FY21 and FY22. The motion was seconded by Mr. Randall Crocker. On a roll call vote, those present voted yes. Student Trustee voted yes.

APPROVAL of FY21 SALARIES

Mr. Wilkerson recommended to approve the salaries for administration, administrative support, academic support, office support, police department, and physical plant personnel as provided, and to authorize the administration to set appropriate contract lengths as they see fit, not to exceed one year. Salary increases will begin July 1, 2020, except for the individuals whose grants have a different beginning and ending date, in which case the salary increase would correspond with the grant period, as presented, effective July 01, 2020.

As recommended, Mr. Larry Manning made a motion to approve the salaries for administration, administrative support, academic support, office support, police department, and physical plant personnel as provided, and to authorize the administration to set appropriate contract lengths as they see fit, not to exceed one year. Salary increases will begin July 1, 2020, except for the individuals whose grants have a different beginning and ending date, in which case the salary increase would correspond with the grant period, as presented, effective July 1, 2020. The motion was seconded by Mr. John Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.

APPROVAL OF FACULTY PERFORMANCE AWARD

Mr. Wilkerson recommended to approve a one-time faculty performance award of $2,100 for all full-time faculty members to be paid out in 2 installments - $1,000 on 07/05/2020 pay and $1,100 on 09/20/2020 pay, as presented, effective July 01, 2020.

As recommended, Mr. John Kabat made a motion to approve a one-time faculty performance award of $2,100 for all full-time faculty members to be paid out in 2 installments - $1,000 on 07/05/2020 pay and $1,100 on 09/20/2020 pay as presented, effective July 01, 2020. The motion was seconded by Mr. Dakota Tate. On a roll call vote, those present voted yes. Student Trustee voted yes.

FINANCIAL INFORMATION

RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS

Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements as presented effective June 09, 2020.

As recommended Mr. Jeff Jones made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective June 9, 2020. The motion was seconded by Mr. Brian Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.

REPORTS

ACADEMIC COUNCIL

No Report

ICCTA REPRESENTATIVE

Mr. John Kabat, ICCTA Representative, noted state reports/correspondence he is seeing regarding concerns for community college enrollment and students enrolling over concerns of COVID-19 this fall, as well as the current state of the country. He also noted a bill had been approved by the Federal Government for community college funding.

REND LAKE COLLEGE FOUNDATION

No Report

ACCREDITATION

Mr. Chad Copple reported that Mr. Rob Little is getting information together for the HLC report which is due September 1, 2020. Mr. Little plans to attend the July board meeting to give the accreditation report. Mr. Copple also reported that Rob, along with others, is working on revisions to the college’s General Education Statement and the plan is to bring that to the board for approval in July.

PUBLIC COMMENT

None

PRESIDENT’S COMMENTS

Mr. Terry Wilkerson followed up on the General Education Statement revisions by stating that Mrs. Lori Ragland had sent it out campus wide for a comment period and the plan is to bring it to the Board of Trustee Meeting in July for approval.

ACEN just completed phase II of their accreditation process and confirmed that the bodies previous decisions would be honored at this time. There are some RLC nursing students with test dates set for June and July. Pass rates could be improved from this most recent class of nursing students being able to test.

ADJOURNMENT

There being no other business, at 7:25 PM all trustees present voiced aye in favor of adjourning.

The motion to adjourn was made by Mr. Dakota Tate and seconded by Mr. Jeff Jones.

https://www.rlc.edu/downloads/file/1278-june-2020