Illinois Community College District No. 521 Board of Trustees met Aug. 11.
Here is the minutes provided by the board:
Online Zoom Meeting
(as authorized by Executive Order 2020-07)
CALL TO ORDER
Chairman Randy Rubenacker called the regular Board of Trustees meeting to order at 6:32 PM.
ROLL CALL Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Dr. David Asbery (left meeting at 7:48pm returned at 7:53pm)
Mr. Randall Crocker (left exec session 7pm returned at 7:07pm)
Mr. Brian Dorris
Mr. Jeff Jones
Mr. John Kabat
Mr. Larry Manning
Mr. Randy Rubenacker
Mr. Dakota Tate (Student Trustee)
Those absent were:
None
Others present were:
Mr. Terry Wilkerson, Mrs. Angie Kistner, Mrs. Lori Ragland, Mr. Chad Copple, Mrs. Kim Wilkerson, Mr. Henry “Buster” Leeck, Mrs. Kay Zibby-Damron, Mr. Nathan Wheeler, Mr. Brett Herrmann, Mr. John Gulley, Mrs. Amy Newell, Mr. Donnie Millenbine, and Mrs. Cathy DeJarnette, Mr. Joe Irvin, Ms. Lynne French
Under authority of Executive Order 2020-07 President Wilkerson announced that he has determined an in-person meeting is not practical or prudent at this time, due to the COVID-19 pandemic and recent increases in local positive cases.
GENERAL INFORMATION
ANNOUNCEMENTS
1. Thursday, September 10, 2020 *tentative
Annual RLC Foundation Golf Outing
Rend Lake Golf Course
MOTION FOR EXECUTIVE SESSION
Chairman Randy Rubenacker asked for a motion to move into Executive Session pursuant to Section 2 (c)(1)(2)(11)(21). Dr. David Asbery motioned; seconded by Mr. Brian Dorris. On a roll call vote, all voted yes. Student Trustee voted yes. The board went into executive session at 6:36 PM.
RESUME OPEN MEETING
Chairman Randy Rubenacker asked for a motion to reopen the public meeting; Mr. John Kabat motioned; seconded by Mr. Jeff Jones. On a roll call vote, all voted yes. Student Trustee voted yes. At 7:39 PM, Chairman Rubenacker reconvened the open session of tonight’s meeting.
CONSENT AGENDA
Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. July 14, 2020 Board of Trustees Meeting Minutes;*
2. July 14 , 2020 Executive Session Meeting Minutes;*
3. Approval of Revisions to Rend Lake College Policy & Procedure 2.1200 – Addressing Discrimination and Harassment (to Include Sexual Assault, Sexual Misconduct, Sexual Violence, Domestic Violence, Dating Violence and Stalking) (SECOND READING);*
4. Approval of Job Descriptions;*
5. Approval of Revisions to Rend Lake College Policy & Procedure 1.1115 - Fees;*
6. Approve Revisions to Board Policy & Procedure 3.1115 - Stipends*
Dr. Asbery made a motion to approve the Consent Agenda as recommended; seconded by Mr. Dakota Tate. On a roll call vote, those present voted yes. Student Trustee voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
APPROVAL OF BID FOR THE REND LAKE COLLEGE LEARNING RESOURCE CENTER REMODEL & ADDITION PROJECT Mr. Wilkerson recommended to accept the bid from Hunter Construction, at a cost of $746,583 to remodel and build an addition on the south side of the Rend Lake College Learning Resource Center (LRC), on Rend Lake College Ina Campus, effective August 11, 2020.
Mrs. Kay Zibby-Damron stated the Rend Lake Foundation has fundraised to date a sum of $765,000 to this project which equals up to 85% of the total project cost.
As recommended, Mr. Larry Manning made a motion to accept the bid from Hunter Construction, at a cost of $746,583 to remodel and build an addition on the south side of the Rend Lake College Learning Resource Center (LRC), on Rend Lake College Ina Campus, effective August 11, 2020. The motion was seconded by Mr. John Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF 2020-2021 STUDENT HANDBOOK (TO BE PROVIDED)
Mr. Wilkerson recommended to approve the 2020- 2021 Student Handbook as provided, effective August 11, 2020.
As recommended Mr. Jeff Jones made a motion to approve the 2020-2021 Student Handbook as provided, effective August 11, 2020. The motion was seconded by Mr. Larry Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF FY 2021 TENTATIVE BUDGET
Mr. Wilkerson recommended to approve the tentative FY 2021 budget as presented.
As recommended, Mr. Dakota Tate made a motion to REND LAKE COLLEGE MINUTES OF AUGUST 11, 2020 BOARD OF TRUSTEE MEETING approve the tentative FY 2021 budget as presented.
The motion was seconded by Mr. Randall Crocker.
On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF REVISIONS TO REND LAKE COLLEGE POLICY & PROCEDURE 3.1235 – PROFESSIONAL DEVELOPMENT (FIRST READING)
Mr. Wilkerson recommended to approve revisions to Rend Lake College Policy & Procedure 3.1235 – Professional Development (First Reading) as presented, effective September 15, 2020.
As recommended, Dr. Asbery made a motion to approve revisions to Rend Lake College Policy & Procedure 3.1235 – Professional Development (First Reading) as presented, effective September 15, 2020. The motion was seconded by Mr. Brian Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERSONNEL
RATIFY THE ACCEPTANCE OF RESIGNATION – RECREATIONAL CENTER DIRECTOR AND HEAD BASEBALL COACH
Mr. Wilkerson recommended to accept with regret, the resignation of Mr. Tyler O’Daniel, Recreational Center Director and Head Baseball Coach, effective August 14, 2020.
As recommended, Mr. Jeff Jones made a motion to accept with regret the resignation of Mr. Tyler O’Daniel, Recreational Center Director and Head Baseball Coach, effective August 14, 2020. The motion was seconded by Mr. John Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
RATIFY THE ACCEPTANCE OF RESIGNATION – CUSTODIAN
Mr. Wilkerson recommended to ratify the acceptance with regret, the resignation of Mr. Bruce Bowen, Custodian, effective July 24, 2020.
As recommended, Mr. Brian Dorris made a motion to ratift acceptance with regret the resignation of Mr. Bruce Bowen, Custodian, effective July 24, 2020.
The motion was seconded by Mr. Larry Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
RATIFY THE APPOINTMENT OF APPRENTICESHIP COORDINATOR
Mr. Wilkerson recommended to ratify the appointment of Ms. Angelina Mabrey as Apprenticeship Coordinator on a full-time, temporary, 50-week, nontenure track, grant funded contract at an annual salary of $30,000 prorated for the remainder of the fiscal year, effective August 17, 2020.
As recommended, Mr. Crocker made a motion to ratify the appointment of Ms. Angelina Mabrey as Apprenticeship Coordinator on a full-time, temporary, 50-week, non-tenure track, grant funded contract at an annual salary of $30,000 prorated for the remainder of the fiscal year, effective August 17, 2020. The motion was seconded by Mr. John Kabat.
On a roll call vote, all voted yes. Dr. Asbery was not present to vote. Student Trustee voted yes.
PERMISSION TO TRANSFER
COORDINATOR – AQUATIC CENTER TO DIRECTOR – RECREATIONAL CENTER / AQUATICS AND REVISE THE JOB DESCRIPTION
Mr. Wilkerson recommended to grant permission to transfer Mrs. Laura Johnston from Aquatics Center Coordinator to Director of the Recreational Center / Aquatics on a full-time, 50-week, non-tenure track contract with salary to remain the same, effective August 12, 2020.
As recommended, Mr. Jeff Jones made a motion to grant permission to transfer Mrs. Laura Johnston from Aquatics Center Coordinator to Director of the Recreational Center / Aquatics on a full-time, 50- week, non-tenure track contract with salary to remain the same, effective August 12, 2020. The motion was seconded by Mr. Larry Manning. On a roll call vote, all voted yes. Dr. Asbery was not present to vote. Student Trustee voted yes.
APPROVAL OF RENEWAL OF PRESIDENT’S CONTRACT (SECOND READING)
Mr. Wilkerson recommended to renew his contract as President of Rend Lake College at the terms and length agreed upon between the President and the Board of Trustees per 110 ILCS 805/3-65 (Second Reading). It was noted there was a typo in the recommendation, and this is the second reading of the contract. The contract represents a four-year term from June 30, 2020 to June 30, 2024. Per 11/3- 70 ILCS, the contract in its entirety is attached for review.
As recommended, Mr. Brian Dorris made a motion to renew the contract of Mr. Terry Wilkerson as President of Rend Lake College at the terms and length agreed upon between the President and the Board of Trustees per 110 ILCS 805/3-65 (Second Reading). The contract represents a four-year term from June 30, 2020 to June 30, 2024. Per 11/3-70 ILCS, the contract in its entirety is attached for review.
The motion was seconded by Mr. Dakota Tate. On a roll call vote, those present voted yes. Dr. Asbery was not present to vote. Student Trustee voted yes.
APPROVAL OF FACULTY FY21 SALARY SCHEDULE AND INDUSTRIAL CONTRACTS
Mr. Wilkerson recommended to approve the salary schedule for faculty, and to set industrial contract amounts. Faculty salary increases will be effective for the Fall 2020 and Spring 2021 academic years. Industrial contract salaries will be effective July 1, 2020 through June 30, 2021.
As recommended, Mr. Randall Crocker made a motion to approve the salary schedule for faculty, and to set industrial contract amounts. Faculty salary increases will be effective for the Fall 2020 and Spring 2021 academic years. Industrial contract salaries will be effective July 1, 2020 through June 30, 2021. The motion was seconded by Mr. Jeff Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN BOARD OF TRUSTEES REND LAKE COLLEGE COMMUNITY COLLEGE DISTRICT NO. 521 AND REND LAKE COLLEGE FEDERATION OF TEACHERS NO. 3708 AFT/IFT AFL-CIO
Mr. Wilkerson recommended to approve the Memorandum of Understanding between Board of Trustees Rend Lake College Community College District No. 521 and Rend Lake College Federation of Teachers Local No. 3708 AFT/IFT AFL-CIO, as presented, effective August 11, 2020.
As recommended, Mr. Larry Manning made a motion to approve. The Memorandum of Understanding between Board of Trustees Rend Lake College Community College District No. 521 and Rend Lake College Federation of Teachers Local No. 3708 AFT/IFT AFL-CIO, as presented, effective August 11, 2020. The motion was seconded by Mr. Brian Dorris
On a roll call vote, all present voted yes. Student
Trustee voted yes.
FINANCIAL INFORMATION
RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements as presented effective August 11, 2020.
As recommended Mr. Jeff Jones made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective August 11, 2020. The motion was seconded by Mr. John Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
REPORTS
ACADEMIC COUNCIL
Mr. Joe Irvin had no report.
ICCTA REPRESENTATIVE
Mr. John Kabat reported:
• RLC received 5.3 million in funding from the Rebuild Illinois capital plan for a new Allied Health building.
• There is currently no interest for federal student loans.
• Remote learners should still feel welcomed on campus. A study he read stated 41% of students preferred Hybrid classes vs 31% preferred remote.
REND LAKE COLLEGE
Mrs. Kay Zibby-Damron no report. The Board of Trustees commended Mrs. Zibby-Damron on a job well done raising the funds for the new expansion of the LRC. Mrs. Zibby-Damron stated it was a testament to the dedication and respect the Rend Lake Foundation Board has to Rend Lake College.
ACCREDITATION
Mr. Chad Copple reported Mr. Rob Little has completed a draft of the HLC report and it has been reviewed and will be submitted before the next Board of Trustee’s meeting next month.
PUBLIC COMMENT
None.
PRESIDENT’S COMMENTS
Mr. Wilkerson reported:
• Athletic Update – coaches have submitted their plans for practice and the plans will be reviewed to ensure practices stay within the CDC recommendations and guidelines.
• Nursing Accreditation – RLC nursing student’s state board pass rates are not where we would like them. There are still five nursing students who still need to take the state board test. If we do not meet the ability to qualify for accreditation with ACEN, we will withdraw our application and reapply next year.
ADJOURNMENT
There being no other business, at 8:03 PM all trustees present voiced aye in favor of adjourning.
The motion to adjourn was made by Mr. Randall Crocker and seconded by Mr. Brian Dorris..
https://www.rlc.edu/downloads/file/1297-august-2020
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