Illinois Community College District No. 521 Board of Trustees Met Feb. 9.
Here is the minutes provided by the board:
CALL TO ORDER
Chairman Randy Rubenacker called the regular Board of Trustees meeting to order at 6:43 PM.
ROLL CALL
Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Dr. David Asbery
Mr. Brian Dorris
Mr. Jeff Jones
Mr. John Kabat
Mr. Larry Manning
Mr. Randy Rubenacker
Mr. Dakota Tate (Student Trustee)
Those absent were:
Mr. Randall Crocker
Others present were:
Mr. Terry Wilkerson, Mrs. Angie Kistner, Mrs. Lori Ragland, Mr. Chad Copple, Mrs. Kim Wilkerson, Mr. Henry “Buster” Leeck, Mr. John Gulley, Mr. Donnie Millenbine, Mrs. Kay Zibby-Damron, Mr. Nathan Wheeler, Mrs. Cathy DeJarnette
GENERAL INFORMATION
1. Thursday, February 11, 2021; 6pm
RLC Nursing “Virtual” Informational Meetings
Zoom: Details TBD
2. Tuesday, February 16, 2021
Faculty/Staff In-Service
Location TBD
3. Wednesday, February 17, 2021; 5pm-6pm
RLC Foundation “Virtual” Open House
Zoom: Details TBD
4. Saturday, February 20, 2021; 10am- 11am
RLC Foundation “Virtual” Open House
Zoom: Details TBD
5. Tuesday, February 23, 2021; 2pm
RLC Nursing “Virtual” Informational Meetings
Zoom: Details TBD
6. Tuesday, March 2, 2021; 5pm
RLC Nursing “Virtual” Informational Meetings
Zoom: Details TBD
7. Thursday, March 11, 2021; 2:00 – 3:00pm
Student Equity Workshop w/ Jeff McGoy
Virtually: Details TBD
8. Wednesday, March 17, 2021
Mental Health 101 w/ Lindsey Adams
Virtually – Details TBD
9. Thursday, March 18, 2021; 11am
RLC Nursing “Virtual” Informational Meetings
Zoom: Details TBD
10.Saturday, May 08, 2021
RLC Commencement (Tentative)
Location – TBD
11.Tuesday, June 15, 2021
Mental Health 101 w/ Lindsey Adams
Virtually – Details TBD
MOTION FOR EXECUTIVE SESSION
Chairman Randy Rubenacker asked for a motion to move into Executive Session pursuant to Section 2 (c)(1)(21).
Mr. Tate motioned; seconded by Mr. Kabat. On a roll Call vote, all voted yes. Student Trustee voted yes. The Board went into executive session at 6:45 PM.
RESUME OPEN MEETING
Chairman Randy Rubenacker asked for a motion to reopen the public meeting; Mr. Manning motioned; seconded by Mr. Kabat. On a roll call vote, all voted yes. Student Trustee voted yes. At 7:18 PM, Chairman Rubenacker reconvened the open session of tonight’s meeting.
CONSENT AGENDA
Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. January 12, 2021 Board of Trustees Meeting Minutes;*
2. January 12, 2021 Executive Session Meeting Minutes;*
3. Approval of Revisions to Rend Lake College Policy 3.1110 – Computation of Hourly Rate of Pay for Part Time Employees (SECOND READING)
4. Approval to Destroy Closed Session Tapes;*
5. Approval to Release Closed Session Minutes;*
6. Approval of Course / Curriculum;*
7. Approval of Revisions to Rend Lake College Policy & Procedure 4.1115 – Fees;*
8. Approval of Revisions to Rend Lake College Policy & Procedure 3.1205 – Performance Evaluation and Tenure of Faculty Members*
Mr. Manning made a motion to approve the Consent Agenda as recommended; seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
APPROVAL OF REVISIONS TO REND LAKE COLLEGE POLICY AND PROCEDURE 3.1500 – VACATION (FIRST READING)
Mr. Wilkerson recommended to approve revisions to Rend Lake College Board Policy & Procedure 3.1500 – Vacation, first reading, as presented, effective March 09, 2021.
As recommended, Dr. Asbery made a motion to approve revisions to Rend Lake College Board Policy & Procedure 3.1500 – Vacation, first reading, as presented, effective March 09, 2021. The motion was seconded by Mr. . On a roll call vote, those present voted yes. Student Trustee voted yes.
TERMINATION OF SUBWAY LEASE
Mr. Wilkerson recommended to approve the termination of lease with Subway Real Estate, LLC as presented, effective February 09, 2021.
As recommended, Mr. Tate made a motion to approve the termination of lease with Subway Real Estate, LLC as presented, effective February 09, 2021. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF TUITION RATES FOR FY 2022
Mr. Wilkerson recommended to establish the in-district tuition rate of $110 per credit hour for the Summer 2021, Fall 2021, and Spring 2022 terms. This represents a $0 increase from the current tuition rate. The out-of-district and out-of-state tuition rate will also remain the same.
As recommended, Mr. Jones made a motion to establish the in-district tuition rate of $110 per credit hour for the Summer 2021, Fall 2021, and Spring 2022 terms. This represents a $0 increase from the current tuition rate. The out-of-district and out-of-state tuition rate will also remain the same. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF STUDENT TRUSTEE ELECTION NOTICE
Mr. Wilkerson recommended to approve the Notice of Election for the Student Board Member of the Board of Trustees effective February 09, 2021.
As recommended, Mr. Kabat made a motion to approve the Notice of Election for the Student Board Member of the Board of Trustees effective February 09, 2021. The motion was seconded by Mr. Tate. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERSONNEL
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF FINANCIAL AID SPECIALIST TO ASSISTANT DIRECTOR OF FINANCIAL AID & VETERAN SERVICES
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Mrs. Kacie Hunter from Financial Aid Specialist to Assistant Director of Financial Aid & Veteran Services, as presented, on a full-time, 50-week, non tenure track contract with a salary of $42,000, prorated for the remainder of the fiscal year, effective February 16, 2021.
As recommended, Mr. Manning made a motion to grant permission to expand the duties and revise the job description of Mrs. Kacie Hunter from Financial Aid Specialist to Assistant Director of Financial Aid & Veteran Services, as presented, on a full-time, 50- week, non-tenure track contract with a salary of $42,000, prorated for the remainder of the fiscal year, effective February 16, 2021.The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF COORDINATOR OF INSTITUTIONAL RESEARCH TO DIRECTOR OF INSTITUTIONAL RESEARCH
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Mrs. Natalie Stark from Coordinator of Institutional Research to Director of Institutional Research, as presented, on a full-time, 50-week, non-tenure track contract with a salary of $45,000, prorated for the remainder of the fiscal year, effective February 16, 2021.
As recommended, Mr. Jones made a motion to grant permission to expand the duties and revise the job description of Mrs. Natalie Stark from Coordinator of Institutional Research to Director of Institutional Research, as presented, on a full-time, 50-week, non tenure track contract with a salary of $45,000, prorated for the remainder of the fiscal year, effective February 16, 2021.The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF FINANCIAL AID SPECIALIST TO DIRECTOR OF INSTITUTIONAL COMPLIANCE
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Mrs. Amy Epplin from Financial Aid Specialist to Director of Institutional Compliance, as presented, on a full-time, 50-week, non-tenure track contract with a salary of $45,000, prorated for the remainder of the fiscal year, effective February 16, 2021.
As recommended, Mr. Dorris made a motion to grant permission to expand the duties and revise the job description of Mrs. Amy Epplin from Financial Aid Specialist to Director of Institutional Compliance, as presented, on a full-time, 50-week, non-tenure track contract with a salary of $45,000 , prorated for the remainder of the fiscal year, effective February 16, 2021. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF ADMINISTRATIVE ASSISTANT TO ADMINISTRATIVE ASSISTANT – HR SPECIALIST
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Mrs. Heather Adams from Administrative Assistant to Administrative Assistant – HR Specialist, as presented, on a full-time, 50-week, non-tenure track contract with a salary of $35,000, prorated for the remainder of the fiscal year, effective February 16, 2021. Ms. Adams’ coffee shop manager stipend will be discontinued with this action.
As recommended, Mr. Kabat made a motion to grant permission to expand the duties and revise the job description of Mrs. Heather Adams from
Administrative Assistant to Administrative Assistant – HR Specialist, as presented, on a full-time, 50-week, non-tenure track contract with a salary of $35,000, prorated for the remainder of the fiscal year, effective February 16, 2021. Ms. Adams’ coffee shop manager stipend will discontinue with this action. The motion was seconded by Mr. Tate. On a roll call vote, those present voted yes. Student Trustee voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF EXECUTIVE ASSISTANT TO THE PRESIDENT TO EXECUTIVE DIRECTOR – ADMINISTRATIVE SERVICES
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Mrs. Cathy DeJarnette from Executive Assistant to the President to Executive Director of Administrative Services, as presented, on a full-time, 48-week, non tenure track contract with a salary of $68,000, prorated for the remainder of the fiscal year, effective February 16, 2021.
A clerical mistake was noted in the packet. The contract is 48-week, not a 50-week.
As recommended, Mr. Jones made a motion to grant permission to expand the duties and revise the job description of Mrs. Cathy DeJarnette from Executive Assistant to the President to Executive Director of Administrative Services, as presented, on a full-time, 48-week, non-tenure track contract with a salary of $68,000, prorated for the remainder of the fiscal year, effective February 16, 2021.The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
RATIFY APPOINTMENT OF DEVELOPMENT COORDINATOR OF THE REND LAKE COLLEGE FOUNDATION
Mr. Wilkerson recommended to ratify the appointment of Ms. Lexi Johnson as Development Coordinator of the Rend Lake College Foundation on a full-time, 50- week, non-tenure track contract at an annual salary of $32,000 prorated for the remainder of the fiscal year, effective February 8, 2021, pending a successful background check.
As recommended, Mr. Kabat made a motion to ratify the appointment of Ms. Lexi Johnson as Development
Coordinator of the Rend Lake College Foundation on a full-time, 50-week, non-tenure track contract at an annual salary of $32,000 prorated for the remainder of the fiscal year, effective February 8, 2021, pending a successful background check. The motion was seconded by Mr. Manning. On a roll call vote, all voted yes. Student Trustee voted yes.
APPOINTMENT OF ACADEMIC ADVISOR (TO BE PROVIDED)
Mr. Wilkerson recommended to approve the appointment of Ms. Tonya Odum as Academic Advisor on a full-time, 50- week, non-tenure track contract at an annual salary of $35,000 prorated for the remainder of the fiscal year, effective February 16, 2021.
As recommended, Mr. Kabat made a motion to approve the appointment of Ms. Tonya Odum as Academic Advisor on a full-time, 50-week, non-tenure track contract at an annual salary of $35,000 prorated for the remainder of the fiscal year, effective February 16, 2021. The motion was seconded by Mr. Manning. On a roll call vote, all voted yes. Student Trustee voted yes.
APPROVAL TO GRANT INTERMITTENT UNPAID LEAVE OF ABSENCE
Mr. Wilkerson recommended to grant approval of an intermittent unpaid leave of absence for Mrs. Amy Newell ending March 31, 2021 if needed.
As recommended, Mr. Dorris made a motion to grant approval of an intermittent unpaid leave of absence for Mrs. Amy Newell ending March 31, 2021 if needed. The motion was seconded by Mr. Jones. On a roll call vote, all voted yes. Student Trustee voted yes.
GRANT TENURE
Mr. Wilkerson recommended granting tenure jointly and severally, to the following instructors:
Mrs. Sarah Hopfinger – Nursing Instructor
Effective July 16, 2021
Ms. Karla Gunter – Biology Instructor
Effective August 16, 2021
Mr. Jared Kemling – Physiology Instructor
Effective August 16, 2021
Mrs. Tracy Smith – Nursing Instructor
Effective October 16, 2021
Mr. Jeff Keen – Math Instructor
Effective August 16, 2021
As recommended, Dr. Asbery made a motion to grant tenure jointly and severally, to the list of instructors as presented. This motion was seconded by Mr. Tate. On a roll call vote, all voted yes. Student Trustee voted yes.
FINANCIAL INFORMATION
RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING BOARD OF TRUSTEE MEETING TRAVEL EXPENSE REIMBURSEMENTS
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective February 9, 2021.
As recommended Mr. Jones made a motion to ratify the payment of college expenses including travel expense reimbursements as presented. as presented effective February 9, 2021. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
REPORTS
ACADEMIC COUNCIL
NO REPORT
ICCTA REPRESENTATIVE
Mr. John Kabat reported that he is seeing signs of COVID-19 vaccines making it to our area. He also commented on an upcoming item (The Illinois Culturally Responsive Teaching and Leading Standards) to be voted on by the Illinois State Board of Education JCAR (The Joint Committee on Administrative Rules) Committee and concerns on how it might affect people going to college or not. Concerns can be voiced by contacting State Representative Terry Bryant.
REND LAKE COLLEGE FOUNDATION
NO REPORT. Provided a brief tour of the Learning Resource Center.
ACCREDITATION
Mr. Chad Copple announced that the Higher Learning Commission (HLC) will be holding their annual conference virtual this year.
PUBLIC COMMENT
NO COMMENTS
PRESIDENT’S COMMENTS
President Wilkerson discussed the Spring semester plans for sports teams. Currently all spring sports are following the spring plan as scheduled. Face to face started yesterday with labs, etc. He stated that we will attempt the indoor sports beginning February 20, 2021. Other spring sports will begin on March 1, 2021. The plan was created to stagger the start of activities to mitigate any outbreak of COVID. He went on to discuss how his Executive Leadership Team had put a lot of time and thought into the plan. The team is currently looking at ideas on how to return other student activities like music and theatre back to more face to face as well. He commended Henry “Buster” Leeck, Cathy DeJarnette and the Associate Vice Presidents for tracking and managing COVID activity.
ADJOURNMENT
There being no other business, at 7:44 PM all trustees present voiced aye in favor of adjourning.
The motion to adjourn was made by Dr. Asbery and seconded by Mr. Kabat.
https://www.rlc.edu/downloads/file/1350-february-2021
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