Illinois Community College District No. 521 Board of Trustees Met March 9.
Here is the minutes provided by the board:
CALL TO ORDER Chairman Randy Rubenacker called the regular Board of Trustees meeting to order at 6:32 PM.
ROLL CALL Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Dr. David Asbery (left at 6:54 PM)
Mr. Randall Crocker
Mr. Brian Dorris
Mr. Jeff Jones
Mr. John Kabat
Mr. Randy Rubenacker
Mr. Dakota Tate (Student Trustee)
Those absent were:
Mr. Larry Manning
Others present were:
Mr. Terry Wilkerson, Mrs. Angie Kistner, Mrs. Lori Ragland, Mr. Chad Copple, Mrs. Kim Wilkerson, Mr. Henry “Buster” Leeck, Mr. John Gulley, Mr. Donnie Millenbine, Mrs. Kay Zibby-Damron, Ms. Leah Williams, Mrs. Cathy DeJarnette, Mr. Jeremy Miller of Hunter Construction
EGGEMEYER ASSOCIATES ARCHITECHS PRESENTATION ON UPCOMING PROJECTS Mark Dillon reviewed campus projects in progress and upcoming: Vocational Building roof, Academic Building overpass demolition, remodel proposal for an event center and a possible I-57 campus sign. Mr. Dillon discussed the one to three phase approach for the event center renovation. He also addressed Hunter Construction who completed the concrete work of the Learning Resource Center remodel project and the issues that are arising. Hunter Construction has provided a plan to fix issues as they see fit.
Eggemeyer and Rend Lake College do not necessarily agree with the plan. They will meet again next week.
President Wilkerson thanked Eggemeyer Associates for being good partners and for all their work for Rend Lake College. He went on to note that the Vocational Building roof replacement in tonight’s meeting will be the last of campus roofs to be replaced. All roofs were replaced in the last six years.
President Wilkerson informed the Board that the college is also currently working on the purchase of a new digital marquee sign for the front of campus.
GENERAL INFORMATION
1. Thursday, March 11, 2021; 2:00 – 3:00pm
Student Equity Workshop w/ Jeff McGoy
Virtually: Details TBD
2. Wednesday, March 17, 2021
RLC Giving Day
24-Hour Fundraising Campaign
3. Wednesday, March 17, 2021
Mental Health 101 w/ Lindsey Adams
Virtually – Details TBD
4. Thursday, March 18, 2021; 11am
RLC Nursing “Virtual” Informational Meetings
Zoom: Details TBD
5. March 25 – April 30
Culinary Showcase (limited seating & carry out)
Rend Lake College Ina Campus
6. Thursday, April 8th, 2021; 7:00pm
RLC Choir Concert
Live Stream
7. Tuesday, April 27, 2021; 5:00 – 7:00pm
Studio RLC “Virtual Open House
Virtually – Details TBD
8. Thursday, May 6, 2021; 4:30 – 6:30pm
Jefferson County CEO Trade Show
RLC MarketPlace in Mt. Vernon
9. Saturday, May 08, 2021
RLC Commencement (Tentative)
Location – TBD
10.Tuesday, May 18, 2021; 3pm – 6pm
Job Search Party
DoubleTree Hotel in Mt. Vernon
11.Tuesday, June 15, 2021
Mental Health 101 w/ Lindsey Adams
Virtually – Details TBD
12.Thursday – Friday, July 8 - 9, 2021
Paramedic Program Accreditation Site Visit
Virtually
STUDENT TRUSTEE ELECTION REPORT Associate Vice President Henry "Buster" Leeck reported the results of the student trustee election, noting that there was one student candidate on the ballot. Mr. Nicholas Wimber will be the 2021-2022 student trustee and will be seated at the April 13, 2021 board of trustees meeting. Mr. Wimber is originally from Kentucky but now an Illinois resident. He also is a member of the Rend Lake College baseball team.
MOTION FOR EXECUTIVE SESSION Chairman Randy Rubenacker asked for a motion to move into Executive Session pursuant to Section 2 (c)(1)(21).
Mr. Crocker motioned; seconded by Mr. Tate. On a roll Call vote, all voted yes. Student Trustee voted yes. The Board went into executive session at 7:01 PM.
RESUME OPEN MEETING Chairman Randy Rubenacker asked for a motion to reopen the public meeting; Mr. Dorris motioned; seconded by Mr. Tate. On a roll call vote, all voted yes. Student Trustee voted yes. At 7:34 PM, Chairman Rubenacker reconvened the open session of tonight’s meeting.
CONSENT AGENDA Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. February 9, 2021 Board of Trustees Meeting Minutes;*
2. February 9, 2021 Executive Session Meeting Minutes;*
3. Approval of Course / Curriculum;*
4. Approval of Revisions to Rend Lake College Policy and Procedure 3.1500 – Vacation (SECOND READING)*
Mr. Crocker made a motion to approve the Consent Agenda as recommended; seconded by Mr. Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
PERMISSION TO ACCEPT BID FOR VOCATIONAL BUILDING ROOF REPLACEMENT
Mr. Wilkerson recommended to accept the bid from D7 Roofing for the base bid in the amount of $102,300.00 to replace the roof on the Vocational Building.
As recommended, Mr. Kabat made a motion to accept the bid from D7 Roofing for the base bid in the amount of $102,300.00 to replace the roof on the Vocational Building. The motion was seconded by Mr. Tate. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF POST RETIREMENT BENEFIT PLAN Mr. Wilkerson recommended to approve a voluntary one-time, post-retirement benefit plan, effective March 09, 2021.
As recommended, Mr. Dorris made a motion to approve a voluntary one-time, post-retirement benefit plan, effective March 09, 2021. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO RATIFY THE PURCHASE OF A NEW PHONE SYSTEM Mr. Wilkerson recommended to ratify the purchase of a new Cisco phone system through World Wide Technology of St. Louis for $277,718.61 effective March 09, 2021.
Mr. Copple explained the need to purchase a new phone system.
As recommended, Mr. Kabat made a motion to ratify the purchase of a new Cisco phone system through World Wide Technology of St. Louis for $277,718.61 effective March 09, 2021. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE ILLINOIS OFFICE OF THE COMPTROLLER AND REND LAKE COLLEGE DISTRICT 521 REGARDING ACCESS TO THE COMPTROLLER’S LOCAL DEBT RECOVERY PROGRAM Mr. Wilkerson recommended to enter into an intergovernmental agreement by and between the Illinois Office of the Comptroller and Rend Lake College District 521 regarding access to the Comptroller’s Local Debt Recovery Program.
Mr. John Gulley spoke to the agreement and the ability to collect unpaid debt from students.
As recommended, Mr. Dorris made a motion to enter into an intergovernmental agreement by and between the Illinois Office of the Comptroller and Rend Lake College District 521 regarding access to the Comptroller’s Local Debt Recovery Program. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERSONNEL
PERMISSION TO REVISE PAY OF ASSISTANT DIRECTOR- REND LAKE COLLEGE FOUNDATION Mr. Wilkerson recommended to grant permission to revise the salary of Ms. Kelsey Page, Assistant Director of the Rend Lake College Foundation, to an annual salary of $42,000 prorated for the remainder of the fiscal year, effective March 16, 2021.
As recommended, Mr. Tate made a motion to grant permission to revise the salary of Ms. Kelsey Page, Assistant Director of the Rend Lake College Foundation, to an annual salary of $42,000 prorated for the remainder of the fiscal year, effective March 16, 2021.The motion was seconded by Mr. Jones.
On a roll call vote, those present voted yes. Student
Trustee voted yes.
APPOINTMENT OF DIRECTOR – FOOD SERVICE Mr. Wilkerson recommended to appoint Mr. Alan Fox as Director – Food Services on a full-time, 50-week, non-tenure track contract at an annual salary of $45,000 prorated for the remainder of the fiscal year, effective March15, 2021.
As recommended, Mr. Kabat made a motion to appoint Mr. Alan Fox as Director – Food Services on a full-time, 50-week, non-tenure track contract at an annual salary of $45,000 prorated for the remainder of the fiscal year, effective March15, 2021.The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPOINTMENT OF FINANCIAL AID SPECIALIST AND REVISIONS TO JOB DESCRIPTION (TO BE PROVIDED) ITEM TABLED FINANCIAL INFORMATION
RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective March 9, 2021.
As recommended Mr. Dorris made a motion to ratify the payment of college expenses including travel expense reimbursements as presented. as presented effective March 9, 2021. The motion was seconded by Mr. Tate. On a roll call vote, those present voted yes.
Student Trustee voted yes.
REPORTS
ACADEMIC COUNCIL No report.
ICCTA REPRESENTATIVE Mr. John Kabat reported on people trying to get back to campus in Fall for face-to-face instruction.
REND LAKE COLLEGE FOUNDATION Mrs. Kay Zibby-Damron provided a handout outlining who received the 2021 “We Are Warrior” grant funds.
The grants were recently awarded at the February 16, 2021 faculty/staff in-service. She also reported the recognition of employees who have contributed to the foundation for 10 and 20 years. She invited everyone to participate in Giving Day scheduled for March 17, 2021.
ACCREDITATION There is a meeting scheduled for next week to discuss the HLC conference sessions and who will attend which session. Work will soon begin on the Assurance Review report.
PUBLIC COMMENT None
PRESIDENT’S COMMENTS President Wilkerson reported to the Board that the plan was announce today for Summer and Fall semesters to be face-to-face.
ADJOURNMENT There being no other business, at 7:49 PM all trustees present voiced aye in favor of adjourning.
The motion to adjourn was made by Mr. Crocker and seconded by Mr. Dorris.
https://www.rlc.edu/downloads/file/1362-march-2021
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