Village of Streamwood President and Board of Trustees Met May 20.
Here is the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:08 pm.
ROLL CALL:
Trustee William Harper Present
Trustee Mary Thon Present
Trustee Larry Schmidt Absent
Trustee Rezwanul Haque Present
Trustee Michael Baumer Present
Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
P-21-001 Commission Appointments / Re-appointments
President Roth requested concurrence with the reappointment of Alan Burnham and Jim Wojcik as members of the Planning & Zoning Board for 4 year terms expiring May 2025. Trustee Harper moved for approval. Trustee Baumer seconded the motion. A voice vote approved the reappointments.
President Roth requested concurrence with the reappointment of Ron Franczak as a member of the Police Pension Board for a 2 year term expiring May 2023. Trustee Thon moved for approval. Trustee Harper seconded the motion. A voice vote approved the reappointment.
President Roth requested concurrence with the reappointment of Steve Wilson as a member of the Veterans Commission for a 2 year term expiring May 2023. Trustee Thon moved for approval. Trustee Haque seconded the motion. A voice vote approved the reappointment.
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan stated Illinois is now in the “Bridge Phase” for COVID 19 recovery, which includes increased capacities for gatherings. Illinois has also announced the state will follow the CDC guidelines for mask requirements. Local rules may supersede the state rules. At Village buildings, masks will be required in all public areas until the state is in Phase 5 Full Open.
Ms. Caddigan, along with Public Works Director Matt Mann, stated the Village has received notice of award for IL Rebuild Funds of $600,000, as well as an award of grant funds from 2019 of $4.3M; this award needs to be explored for confirmation. Mr. Mann stated IDOT and CMAP have accepted the Phase I report for the Route 59 Bridge project. Additional grant funds will be sought for Phase II, including funds through North/Northwest Municipal Conference, Rebuild Illinois, ITEP and CMAP.
APPROVAL OF AGENDA:
Request the Board approve the May 20, 2021 Agenda as presented. Trustee Cecille moved for approval. Trustee Haque seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of May 6, 2021 as presented. Trustee Cecille moved for approval. Trustee Haque seconded the motion. A voice vote approved the Minutes as presented.
COMMUNITY AFFAIRS – Trustee Cecille/Trustee Haque
I-21-001 Information Item – Memorial Day Weekend
The Veterans Memorial Commission has announced ceremonies for Memorial Day weekend. On Saturday, May 29 at 8:00 pm, the observance will begin with a POW/MIA Candlelight Vigil followed immediately by the posting of the Vigil Guard. The Vigil Guard will patrol the Streamwood Veterans Memorial until Sunday, May 30 at 11:00 am when the Memorial Day Ceremony will commence. This Observance honors those who have served in the armed forces and paid the ultimate price. All attendees must wear a mask and maintain social distancing to promote a safe environment.
P-21-002 Proclamation – Support Local Government Distributive Funding
Encouraging the State of Illinois to properly fund municipalities in their 2022 Budget.
PUBLIC SAFETY – Trustee Schmidt/Trustee Harper
A-21-057 Resolution – Approval of Ambulance Billing Services Agreement
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE AN AMBULANCE BILLING SERVICES AGREEMENT WITH ANDRES MEDICAL BILLING, LTD.” This Resolution approves an agreement for ambulance billing services with Andres Medical Billing, Ltd., 3343 North Ridge Avenue, Arlington Heights, Illinois. The annual cost is five percent of net collections and is estimated to be $35,000, based on projected ambulance billing net proceeds.
Trustee Harper presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Fire Chief Chris Clark stated this extends the current contract with Andres Medical Billing for one year, with two additional one year renewal options. Andres processes all ambulance billing through the insurance companies. Trustee Haque asked the process if someone did not have insurance. Chief Clark stated there is no charge for Village residents other than what their insurance, if any, will provide. ROLL CALL:
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Motion carried. RESOLUTION 2021-30
I-21-002 Information Item – Memorial Day Safe Driving Campaign
The Streamwood Police Department is stepping up enforcement to remind motorists to “Click It or Ticket” this Memorial Day weekend. As the unofficial start of summer, and a popular time for traveling, please remember - whether traveling down the block or across the country – buckle up and stay safe!
LEGISLATIVE – Trustee Haque/Trustee Schmidt
A-21-058 Ordinance – JAWA Delegates
Request the Board approve an Ordinance entitled “AN ORDINANCE DESIGNATING A DIRECTOR AND ALTERNATE DIRECTOR FOR THE VILLAGE OF STREAMWOOD FOR THE BOARD OF DIRECTORS OF THE NORTHWEST SUBURBAN JOINT ACTION WATER AGENCY.” This Ordinance approves the designation of representatives to the Joint Action Water Agency (JAWA).
Trustee Haque presented the Ordinance for first reading. Village Manager Sharon Caddigan stated the Village has been a part of JAWA since inception in 1983, and appoints two delegates to represent the Village on their Board. The Village President is a required delegate, and the Board approved the appointment of Trustee Bill Harper as the alternate delegate. Ms. Caddigan asked the Board to consider waiving the first reading as there is a JAWA meeting soon.
Trustee Haque moved to waive the first reading. Trustee Harper seconded the motion. A voice vote approved waiving the first reading. Trustee Haque moved for approval of the Ordinance as presented. Trustee Baumer seconded the motion. ROLL CALL:
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Motion carried. ORDINANCE 2021-10
PUBLIC WORKS – Trustee Harper/Trustee Cecille
A-21-059 Ordinance – Plat of Easement / 5030 - 5042 Valley Lane
Request the Board approve an Ordinance entitled “AN ORDINANCE TO ACCEPT A GRANT OF UTILITY EASEMENT AND APPROVE THE PLAT OF EASEMENT FOR PUBLIC UTILITIES AND DRAINAGE FOR THE PROPERTY COMMONLY KNOWN AS 5030 THROUGH 5042 VALLEY LANE, STREAMWOOD, ILLINOIS.” This Ordinance approves the easements on the subject Shopping Center property and within the recently granted right-of-way.
Trustee Harper presented the Ordinance for first reading and posting.
Assistant Community Development Director Jeff Harris stated this shopping center was constructed in the 1970s and utilities installed along the front, side and rear of the property servicing the center and surrounding properties. No easement for maintenance was granted at that time. The Board recently accepted a right-of-way for this same area for similar reasons. The center owner has been very cooperative for maintenance concerns and is willing to grant this formal easement.
Trustee Cecille asked if the utilities are in good condition. Public Works Director Matt Mann stated the water main was replaced last year. Trustee Haque confirmed the owner is to maintain the property. Trustee Harper clarified that no building will be allowed in the easement area and that the owner is aware of this.
COMMUNITY DEVELOPMENT - Trustee Thon/Trustee Baumer
A-21-060 Resolution – First Amendment to Professional Services Agreement
Request the Board approve a Resolution entitled “A RESOLUTION WAIVING COMPETITIVE BIDDING FOR EXCAVATION – MASS EARTH WORK, APPROVING AND AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH MTI CONSTRUCTION SERVICES, LLC TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES TO THE VILLAGE OF STREAMWOOD FOR THE ADDITION / RENOVATION OF FIRE STATION 33, VILLAGE HALL BASEMENT RESTROOM UPDATE, COMMUNITY DEVELOPMENT GARAGE UPDATES, LIFT STATION GENERATOR IMPROVEMENTS AND PUBLIC WORKS MAINTENANCE GARAGE RENOVATION.” This Resolution authorizes the Guaranteed Maximum Price (GMP) for the recently approved Construction Management contract. The GMP is $4,096,239. Funds for these projects are included in the 2021 Capital Replacement and 2021 Facility and Equipment Replacement Funds (FERF).
Trustee Thon presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Fire Chief Chris Clark stated the amendment for the contract with MTI Construction establishes a Guaranteed Maximum Price for renovation of Fire Station #33 and various small projects at Public Works, Village Hall and upgrades at two sanitary sewer lift stations. Bids were opened on May 6 covering all required trades. The amendment waives competitive bidding for the excavation and mass earth work in response to the capability of the low bidder to complete the work in a timely manner; this particular contractor has worked for the Village and MTI in the past and their performance is inadequate for our needs. Joel Foss, Stenstrom Construction Group, was present for questions.
Trustee Harper asked about cost expectations on this project. Chief Clark stated the costs are .58% over projections, including contingency costs. Trustee Cecille asked about the Village Hall projects. Chief Clark and Mr. Foss stated it is mostly to update the bathrooms and replace the plumbing as the toilets frequently backup, and a mop basin area will also be added to facilitate cleaning. Trustee Harper asked about the elevator. Chief Clark stated it was revamped during the Village Hall remodeling. ROLL CALL:
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Motion carried. RESOLUTION 2021-31
FINANCE – Trustee Baumer/Trustee Thon
A-21-061 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $4,086,676.20 which represents the total of the schedule of bills dated May 20, 2021.
General Fund $ 1,561,272.13
Wetland Special Service Areas 1,580.94
Debt Service Fund 368,525.00
Capital Replacement Fund 824,122.86
Street Improvement Fund 163,409.66
Equipment Replacement Fund 19,536.00
Facilities Replacement Fund 285,834.00
Water and Sewer Fund 817,486.89
Golf Fund 20,448.72
Police Pension Fund 15,430.00
Firefighters Pension Fund 9,030.00
Total $ 4,086,676.20
Trustee Baumer moved for approval of the semi-monthly expenditures as presented. Trustee Haque seconded the motion. Finance Director Josh Peacock stated this is a larger bills list, and includes the Village’s annual insurance premium payment as well as the monthly JAWA water purchase and ongoing construction payments. ROLL CALL:
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Motion carried.
PUBLIC COMMENTS:
ADJOURNMENT:
Trustee Cecille moved to adjourn. Trustee Harper seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 7:51 p.m.
https://www.streamwood.org/getattachment/f214b96a-6fab-43f9-8c33-f76c28345a55/052021.aspx
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