Illinois Community College District No. 521 Board of Trustees Met May 11.
Here is the minutes provided by the board:
CALL TO ORDER Chairman Randy Rubenacker called the regular Board of Trustees meeting to order at 6:31PM.
ROLL CALL Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Mr. Randall Crocker
Mr. Brian Dorris
Mr. Jeff Jones
Mr. John Kabat
Mr. Larry Manning
Mr. Randy Rubenacker
Mr. Nick Wimber (Student Trustee)
Those absent were:
Dr. David Asbery
Others present were:
Mr. Terry Wilkerson, Mrs. Angie Kistner, Mr. Chad Copple, Mrs. Kim Wilkerson, Mr. Henry “Buster” Leeck, Mr. John Gulley, Mr. Donnie Millenbine, Mr. Nathan Wheeler, Mrs. Cathy DeJarnette, Mr. Joe Ervin, Ms. Leah Williams
PRESENTATION – RLC APP Mr. Chad Copple, Associate Vice President of Institutional Outreach, gave a presentation on the new RLC App. The app was rolled out in March and has the ability to offer info to students, faculty/staff and visitors. It can be downloaded from the Apple Store or Google Play.
GENERAL INFORMATION
1. Tuesday, May 18, 2021; 3pm – 6pm
Job Search Party
DoubleTree Hotel in Mt. Vernon
2. Tuesday, June 15, 2021
Mental Health 101 w/ Lindsey Adams
Virtually – Details TBD
3. June 21 – August 5, 2021
Kids Camps
Varies (Details Online)
4. Thursday – Friday, July 8 - 9, 2021
Paramedic Program Accreditation Site Visit
Virtually
5. Saturday, October 9, 2021
Auto Show
Rend Lake College Ina Campus
6. November 4–6 @ 7pm nightly; Nov 7 @ 2pm
Fall Play: The Lion, The Witch and the Wardrobe Theatre
MOTION FOR EXECUTIVE SESSION Chairman Randy Rubenacker asked for a motion to move into Executive Session pursuant to Section 2 (c)(1)(21). Mr. Kabat motioned; seconded by Mr. Jones. On a roll Call vote, all voted yes. Student Trustee voted yes. The Board went into executive session at 6:39PM.
RESUME OPEN MEETING Chairman Randy Rubenacker asked for a motion to reopen the public meeting; Mr. Dorris motioned; seconded by Mr. Wimber. On a roll call vote, all voted yes. Student Trustee voted yes. At 7:00PM, Chairman Rubenacker reconvened the open session of tonight’s meeting.
CONSENT AGENDA Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. April 27, 2021 Board of Trustees Meeting Minutes;* (The presented minutes incorrectly listed a March action item requesting permission to enter into an intergovernmental agreement and was corrected to request permission to amend a trust agreement for capital Development Board Project NO. 810- 078-025 – Replace Fire Doors and Air Handler Units.
2. Approval of Course / Curriculum;*
3. Approval of Revisions to Rend Lake College Policy & Procedure 3.1016 – Terms of Working Remotely For Full-Time Employees (SECOND READING)
Mr. Kabat made a motion to approve the Consent Agenda as recommended; seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
Approval of Revisions to
Rend Lake College
Policy & Procedure
2.1700 – Background
Checks for Potential and
Current Employees
(FIRST READING) Mr. Wilkerson recommended to approve revisions to Rend Lake College Policy & Procedure 2.1700 – Background Checks for Potential and Current Employees, first reading, effective June 08, 2021.
As recommended, Mr. Manning made a motion to approve revisions to Rend Lake College Policy & Procedure 2.1700 – Background Checks for Potential and Current Employees, first reading, effective June 08, 2021. The motion was seconded by Mr. Wimber. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF 2021-2022 HANDBOOKS Mr. Wilkerson recommended approving the 2021-2022 Handbooks, as provided, effective May 11, 2021.
Certified Nursing Assistant (CNA)
Cosmetology
Culinary Arts
Emergency Medical Technician Basic (EMTB)
Emergency Medical Technician Paramedic (EMTP)
Medical Assistant (MA)
Nursing
Pharmacy Technician
Phlebotomy
Radiologic Technology
Rend Lake College Foundation Children’s Center Family Handbook Medical Coding
As recommended, Mr. Jones made a motion to approve the 2021-2022 Handbooks, as provided, effective May 11, 2021. This motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF AGREEMENT WITH DARKTRACE Mr. Wilkerson recommended to grant permission to enter into a 48-month agreement with Darktrace Holdings Limited for $388,224.00 effective May 11, 2021. As recommended, Mr. Crocker made a motion to grant permission to enter into a 48-month agreement with Darktrace Holdings Limited for $388,224.00 effective May 11, 2021. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO ADVERTISE FOR BIDS AND AWARD FOR THE INSTALLATION OF THE RANGE HOOD SYSTEM FOR RL CAFÉ Mr. Wilkerson recommended to grant permission to advertise for bids and award for the installation of the Range Hood System for the RL Cafe. This range hood system will come installed and equipped with a fire suppression system.
This system is necessary for the functionality of RL Cafe.
This hood system will be over the $50,000 threshold set by ICCB, which requires us to accept bids.
As recommended, Mr. Dorris made a motion to grant permission to advertise for bids and award for the installation of the Range Hood System for the RL Cafe.
This range hood system will come installed and equipped with a fire suppression system. The motion was seconded by Mr. Wimber. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO ENTER INTO A TRUST AGREEMENT AND ESTABLISH A TRUST ACCOUNT FOR CAPITAL DEVELOPMENT BOARD PROJECT NO. 810-078-029 (BOILER REPLACEMENT) Mr. Wilkerson recommended to grant permission to enter into a trust agreement with Peoples National Bank and to establish a trust account for Capital Development Board Project No. 810-078-029 (Replace Boilers).
As recommended, Mr. Jones made a motion to grant permission to enter into a trust agreement with Peoples National Bank and to establish a trust account for Capital Development Board Project No. 810-078-029 (Replace Boilers). The motion was seconded by Mr. Kabat. On a roll call vote, Mr Rubenacker abstained, all others voted yes. Student Trustee voted yes.
PERSONNEL RATIFY THE ACCEPTANCE OF RESIGNATION – DIRECTOR OF INSTITUTIONAL RESEARCH Mr. Wilkerson recommended to accept with regret the resignation of Mrs. Natalie Stark, Director of Institutional Research, effective May 10, 2021.
As recommended, Mr. Manning made a motion to accept with regret the resignation of Mrs. Natalie Stark, Director of Institutional Research, effective May 10, 2021. The motion was seconded by Mr. Wimber. On a roll call vote, those present voted yes. Student Trustee voted yes.
RATIFY THE ACCEPTANCE OF RETIREMENT RESIGNATION – AG MECHANICS AND DIESEL TECHNOLOGY PROFESSOR Mr. Wilkerson recommended to accept with regret the retirement resignation of Mr. Mike Burris, Ag Mechanics and Diesel Technology Professor, effective July 01, 2021.
Mr. Burris’ last day of employment will be June 28, 2021.
He will be eligible for the Post-Retirement Benefit Plan passed at the March 2021 board meeting.
As recommended, Mr. Kabat made a motion to accept with regret the retirement resignation of Mr. Mike Burris, Ag Mechanics and Diesel Technology Professor, effective July 01, 2021. Mr. Burris’ last day of employment will be June 28, 2021. He will be eligible for the Post-Retirement Benefit Plan passed at the March 2021 board meeting. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO ADVERTISE FOR SPECIALIST – RECORDS Mr. Wilkerson recommended to grant permission to advertise for Specialist – Records, effective May 11, 2021.
This position has been vacant since October 2019. The current workload, filing needs and registration form processing, as well as needs for additional coverage for walk-ins and the switchboard, necessitate the filling of this position.
As recommended, Mr. Manning made a motion to grant permission to advertise for Specialist – Records, effective May 11, 2021. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF SPECIALIST – ACCOUNTS RECEIVABLE Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Mrs. Emily DeForest, Specialist-Accounts Receivable, as presented, on a full-time, 50-week, non-tenure track contract with a salary of $32,000, prorated for the fiscal year, effective July 1, 2021.
As recommended, Mr. Kabat made a motion to grant permission to expand the duties and revise the job description of Mrs. Emily DeForest, Specialist-Accounts Receivable, as presented, on a full-time, 50-week, non tenure track contract with a salary of $32,000, prorated for the fiscal year, effective July 1, 2021. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO CREATE THE POSITION AND JOB DESCRIPTION, AND ADVERTISE FOR THE POSITION OF SPECIALIST – BUSINESS OFFICE Mr. Wilkerson recommended to grant permission to create the position and job description, and advertise for, Specialist-Business Office.
As recommended, Mr. Dorris made a motion to grant permission to create the position and job description, and advertise for, Specialist-Business Office. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
FINANCIAL INFORMATION
RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective May 11, 2021. As recommended Mr. Jones made a motion to ratify the payment of college expenses including travel expense reimbursements as presented. as presented effective May 11, 2021. The motion was seconded by Mr. Wimber. On a roll call vote, those present voted yes. Student Trustee voted yes.
REPORTS
ACADEMIC COUNCIL Mr. Joe Ervin reported on the Spray Application curriculum approved on tonight’s agenda. These were discussed at the last Academic Council Meeting.
ICCTA REPRESENTATIVE Mr. John Kabat reported declining birth rates affects on enrollment. He included that job openings could affect enrollment as well.
REND LAKE COLLEGE
FOUNDATION Mrs. Kay Zibby-Damron provided a report via handout to Trustees. The foundation is awarding scholarships. A dinner recognizing the major donors to Slankard Center was recently held. An open house is being planned for employees and community friends this summer.
ACCREDITATION No Report.
PUBLIC COMMENT No Comments.
PRESIDENT’S COMMENTS PHS project Academic Walkway demo starting next week. The Bookstore has temporarily moved. When the Bookstore is back in order we will be looking at a textbook all inclusive program. Interviewed Follett and Barnes & Noble and chose to stay in-house.
May 17th they will be returning to re-do the library concrete work.
ADJOURNMENT There being no other business, at 7:20PM all trustees present voiced aye in favor of adjourning.
The motion to adjourn was made by Mr. Dorris and seconded by Mr. Crocker.
https://www.rlc.edu/downloads/file/1380-may-2021
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