Illinois Community College District No. 521 Board of Trustees met June 8.
Here is the minutes provided by the board:
CALL TO ORDER Chairman Randy Rubenacker called the regular Board of Trustees meeting to order at 6:35 PM.
ROLL CALL Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Dr. David Asbery
Mr. Randall Crocker
Mr. Brian Dorris
Mr. Jeff Jones
Mr. John Kabat
Mr. Larry Manning
Mr. Randy Rubenacker
Those absent were:
Mr. Nick Wimber (Student Trustee)
Others present were:
Mr. Terry Wilkerson, Mrs. Angie Kistner, Mr. Chad
Copple, Mrs. Kim Wilkerson, Mr. Henry “Buster” Leeck,
Mr. John Gulley, Mr. Donnie Millenbine, Mr. Nathan
Wheeler, Mrs. Cathy DeJarnette, Mr. Joe Ervin, Ms.
Leah Williams, Mrs. Andrea Banach, Mrs. Gabriele
Farner, Mrs. Bria Robinson, Mrs. Margo Wagner, Ms.
Tranae Brockhouse, Ms. Carrie Hottes, Mrs. Kay
Zibby-Damron
PRESENTATION – CHILD CARE RESOURCE & REFERRAL (CCR&R) Ms. Tranae Brockhouse (Director of CCR&R) and Ms. Carrie Hottes (Subsidy Services Coordinator) presented to the Board of Trustees on Project Child and other resources the program offers: child care assistance, parent services, child passenger safety, community systems development and program improvement.
GENERAL INFORMATION
1. Tuesday, June 15, 2021
Mental Health 101 w/ Lindsey Adams
Virtually – Details TBD
2. Wednesday, June 30, 2021; Time TBD
RLC Sponsored Family Night
Mt. Vernon Aquatic Zoo
3. Thursday – Friday, July 8 - 9, 2021
Paramedic Program Accreditation Site Visit
Virtually
4. Wednesday, July 28, 2021; 9:30am - Noon
Warrior Days Workshop
Rend Lake College Campus
5. Wednesday, August 4, 2021; 9:30am - Noon
Warrior Days Workshop
Rend Lake College Campus
6. Wednesday, August 4th, 2021; Time TBD
RLC Sponsored Back to School Night for High
School Students
Mt. Vernon Aquatic Zoo
7. Saturday, August 14, 2021; 9:30am - Noon
Warrior Days Workshop
Rend Lake College Campus
8. Thursday, September 9, 2021
Annual RLC Foundation Golf Outing
Rend Lake Golf Course; Noon Shotgun Start
9. Wednesday, September 15, 2021; 12:00 – 3:00pm
FunFest
Rend Lake College Ina Campus
10.Saturday, October 9, 2021
Auto Show
Rend Lake College Ina Campus
11.Thursday, October 21, 2021; 6:00 – 8:00pm
RLCF Annual Scholarship Dinner
Benton Civic Center
MOTION FOR EXECUTIVE SESSION
Chairman Randy Rubenacker asked for a motion to move into Executive Session pursuant to Section 2 (c)(1)(2)(21). Mr. Crocker motioned; seconded by Mr. Kabat. On a roll Call vote, all voted yes. The Board went into executive session at 6:58 PM.
RESUME OPEN MEETING
Chairman Randy Rubenacker asked for a motion to reopen the public meeting; Mr. Dorris motioned; seconded by Mr. Crocker. On a roll call vote, all voted yes. At 7:28 PM, Chairman Rubenacker reconvened the open session of tonight’s meeting.
CONSENT AGENDA
Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. May 11, 2021 Board of Trustees Meeting Minutes;*
2. May 11, 2021 Executive Session Meeting Minutes;*
3. Approval of Revisions to Board Policy & Procedure 2.1700 – Background Checks for Potential and Current Employees (SECOND READING)
4. Approve Revision to Board Policy & Procedure 3.1115 - Stipends
5. Approval of Course / Curriculum;*
Dr. Asbery made a motion to approve the Consent Agenda as recommended; seconded by Mr. Manning. On a roll call vote, those present voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
APPROVAL OF ENGAGEMENT LETTER FOR FY 2021 AUDIT
Mr. Wilkerson recommended to approve the engagement letter for the providing of both audit services and tax return preparation for FY 2021 as presented.
As recommended, Mr. Manning made a motion to approve the engagement letter for the providing of both audit services and tax return preparation for FY 2021 as presented. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.
APPROVAL OF EQUITY, DIVERSITY AND INCLUSION STATEMENT FOR MARY AND GEORGE SLANKARD LEARNING RESOURCE CENTER
Mr. Wilkerson recommended to approve equity, diversity and inclusion statement for Mary and George Slankard Learning Resource Center, as presented, to be effective June 8, 2021.
As recommended, Mr. Crocker made a motion to approve equity, diversity and inclusion statement for Mary and George Slankard Learning Resource Center, as presented, to be effective June 8, 2021.The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
APPROVAL OF 2021-2022 HANDBOOKS
Mr. Wilkerson recommended approving the 2021-2022 Handbooks, as provided, effective June 8, 2021.
1. Coaches Handbook
2. Mary & George Slankard Learning Resource Center Handbook
3. Rend Lake College Employee Handbook
4. Rend Lake College Intercollegiate Club Athletics Handbook
5. Rend Lake College Student-Athlete Handbook
As recommended, Mr. Dorris made a motion to approve the 2021-2022 Handbooks, as provided, effective June 8, 2021. This motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.
APPROVAL OF 2021 - 2022 TREASURER’S BOND
Mr. Wilkerson recommended to approve a revision to the amount of coverage needed and the principal party insured under a surety bond for Rend Lake College District No. 521 as required by State of Illinois statute for the Fiscal Year 2022.
As recommended, Mr. Manning made a motion to approve a revision to the amount of coverage needed and the principal party insured under a surety bond for Rend Lake College District No. 521 as required by State of Illinois statute for the Fiscal Year 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
APPROVAL OF REVISIONS TO BOARD POLICY 3.1110 – COMPUTATION OF HOURLY RATE OF PAY FOR PART-TIME EMPLOYEES (FIRST READING)
Mr. Wilkerson recommended to approve revisions to Rend Lake College Policy 3.1110 – Computation of Hourly Rate of Pay for Part-Time Employees (First Reading) as presented, to be effective July 1, 2021.
As recommended, Mr. Jones made a motion to approve revisions to Rend Lake College Policy 3.1110 – Computation of Hourly Rate of Pay for Part-Time Employees (First Reading) as presented, to be effective July 1, 2021. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
APPROVAL OF REVISIONS TO BOARD POLICY & PROCEDURE 4.1445 – DUAL CREDIT (FIRST READING)
Mr. Wilkerson recommended to approve revisions to Rend Lake College Board Policy & Procedure 4.1445 – Dual Credit (First Reading), as presented, effective July 13, 2021.
As recommended, Mr. Kabat made a motion to approve revisions to Rend Lake College Board Policy & Procedure 4.1445 – Dual Credit (First Reading), as presented, effective July 13, 2021. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
PERMISSION TO BID THE PURCHASE AND INSTALLATION OF COMMUNICATIONS TOWER UPGRADE
Mr. Wilkerson recommended to grant permission to advertise for bids and award for the installation of Communications Tower Upgrade. The current communications signal is not adequate enough to reach the entire campus, which poses a security threat.
As recommended, Dr. Asbery made a motion to grant permission to advertise for bids and award for the installation of Communications Tower Upgrade. The current communications signal is not adequate enough to reach the entire campus, which poses a security threat. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.
RATIFY THE AWARD FOR THE INSTALLATION OF THE RANGE HOOD SYSTEM FOR THE RL CAFE
Mr. Wilkerson recommended to ratify the award for the installation of the Range Hood System for RL Cafe from Heartland Mechanical Contractors in the amount of $64,978.00.
As recommended, Mr. Crocker made a motion to ratify the award for the installation of the Range Hood System for RL Cafe from Heartland Mechanical Contractors in the amount of $64,978.00. The motion was seconded by Mr.Manning. On a roll call vote, those present voted yes.
APPROVAL TO TRANSFER MONIES TO THE WORKING CASH FUND
Mr. Wilkerson recommended to approve the transfer $2,481,000 from the Education Fund to the Working Cash Fund to repay earlier transfers which were made in anticipation of revenues to be received by the College.
As recommended, Mr. Dorris made a motion to approve the transfer $2,481,000 from the Education Fund to the Working Cash Fund to repay earlier transfers which were made in anticipation of revenues to be received by the College. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes.
APPROVAL TO TRANSFER WORKING CASH FUND MONIES
Mr. Wilkerson recommended to approve the transfer up to $3,400,000 from the Working Cash Fund to the Education Fund.
As recommended, Mr. Kabat made a motion to approve the transfer up to $3,400,000 from the Working Cash Fund to the Education Fund. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes.
APPROVAL OF RESOURCE ALLOCATION PLAN (RAMP) FY23
Mr. Wilkerson recommended to approve the Resource Allocation Management Plan (RAMP FY23), as presented, for transmittal to the Illinois Community College Board effective June 8, 2021. Under new Illinois Community College Board guidelines, each of the three projects requires Board approval.
As recommended, Mr. Manning made a motion to approve the Resource Allocation Management Plan (RAMP FY23), as presented, for transmittal to the Illinois Community College Board effective June 8, 2021. Under new Illinois Community College Board guidelines, each of the three projects requires Board approval. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
SELECTION OF ARCHITECTURAL / ENGINEERING FIRM FOR MANUFACTURING ACADEMY GRANT (TO BE PROVIDED)
Mr. Wilkerson recommended to grant permission to enter into a negotiation with Eggemeyer Associates regarding the project scope, schedule, budget, and fees to assist with the preparation of the manufacturing academy grant application and subsequent construction design/engineering if grant is awarded.
As recommended, Mr. Dorris made a motion to grant permission to enter into a negotiation with Eggemeyer Associates regarding the project scope, schedule, budget, and fees to assist with the preparation of the manufacturing academy grant application and subsequent construction design/engineering if grant is awarded. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.
PERMISSION TO CREATE STIPENDS
Mr. Wilkerson recommended to grant permission to create the stipend and job description, jointly and severally, for the following 2 positions: College Bowl Coach, as presented, in the amount of $4,000 annually. Debate and Speech Team Coach, as presented in the amount of $4,000 annually.
As recommended, Mr. Jones made a motion to grant permission to create the stipend and job description, jointly and severally, College Bowl Coach and Forensics Teams Coach as presented. This motion was seconded by Dr. Asbery. On a roll call vote, those present voted yes.
PERSONNEL RATIFY THE ACCEPTANCE OF RESIGNATION – DIRECTOR REND LAKE COLLEGE FOUNDATION CHILDREN’S CENTER
Mr. Wilkerson recommended to accept with regret the resignation of Mrs. Brooke May, Director of Rend Lake College Foundation Children’s Center, effective May 10, 2021.
As recommended, Dr. Asbery made a motion to accept with regret the resignation of Mrs. Brooke May, Director of Rend Lake College Foundation Children’s Center, effective May 10, 2021. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.
RATIFY THE ACCEPTANCE OF RESIGNATION –LEAD CHILD CARE PROVIDER REND LAKE COLLEGE FOUNDATION CHILDREN’S CENTER
Mr. Wilkerson recommended to accept with regret the resignation of Mrs. Jamie Cambron, Lead Child Care Provider of Rend Lake College Foundation Children’s Center, effective June 30, 2021.
As recommended, Mr. Manning made a motion to accept with regret the resignation of Mrs. Jamie Cambron, Lead Child Care Provider of Rend Lake College Foundation Children’s Center, effective June 30, 2021. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
RATIFY THE TRANSFER OF ACADEMIC ADVISOR TO INDUSTRY TRAINING & APPRENTICESHIPS COORDINATOR AND REVISE JOB DESCRIPTION
Mr. Wilkerson recommended to grant permission to transfer Ms. Tonya Odum from Academic Advisor to Coordinator of Industry Training & Apprenticeships and revise job description on a full-time, 50-week, non-tenure track contract with an annual salary of $38,000, prorated for the remainder of the fiscal year, effective June 1, 2021.
As recommended, Dr. Asbery made a motion to grant permission to transfer Ms. Tonya Odum from Academic Advisor to Coordinator of Industry Training & Apprenticeships and revise job description on a full-time, 50-week, non-tenure track contract with an annual salary of $38,000, prorated for the remainder of the fiscal year, effective June 1, 2021. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF CTE SUPPORT SPECIALIST TO DIRECTOR – APPRENTICESHIPS & CTE SUPPORT
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Mrs. Joy Fitts from CTE Support Specialist to Director of Apprenticeships & CTE Support, as presented, on a full time, 50-week, non-tenure track contract with a salary of $45,000, prorated for the remainder of the fiscal year, effective June 01, 2021.
As recommended, Mr. Dorris made a motion to permission to expand the duties and revise the job description of Mrs. Joy Fitts from CTE Support Specialist to Director of Apprenticeships & CTE Support, as presented, on a full-time, 50-week, non-tenure track contract with a salary of $45,000, prorated for the remainder of the fiscal year, effective June 01, 2021. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
RATIFY THE TRANSFER OF LEAD CHILD CARE PROVIDER TO DIRECTOR – REND LAKE COLLEGE FOUNDATION CHILDREN’S CENTER
Mr. Wilkerson recommended to grant permission to ratify the transfer Ms. Chrissy Confer from Lead Childcare Provider to Director of Rend Lake College Foundation Children’s Center on a full-time, 50-week, non-tenure track contract with an annual salary of $35,000, prorated for the remainder of the fiscal year, effective June 16, 2021.
As recommended, Mr. Manning made a motion to permission to ratify the transfer Ms. Chrissy Confer from Lead Childcare Provider to Director of Rend Lake College Foundation Children’s Center on a full-time, 50-week, non-tenure track contract with an annual salary of $35,000, prorated for the remainder of the fiscal year, effective June 16, 2021. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF RECORDS SPECIALIST TO ASSISTANT DIRECTOR – RECORDS
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Ms. Summer Braden from Student Records Specialist to Assistant Director of Student Records, as presented, on a full-time, 50-week, non-tenure track contract with an annual salary of $43,260, effective July 01, 2021.
As recommended, Mr. Crocker made a motion to grant permission to expand the duties and revise the job description of Ms. Summer Braden from Student Records Specialist to Assistant Director of Student Records, as presented, on a full-time, 50-week, non-tenure track contract with an annual salary of $43,260, effective July 01, 2021. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF DIRECTOR – REND LAKE COLLEGE MARKETPLACE TO DIRECTOR – AUXILLARY SERVICES
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Mr. Corey Phillips from Director of Rend Lake College Marketplace to Director of Auxiliary Services, as presented, on a full-time, 50-week, non-tenure track contract, salary to remain the same, effective July 01, 2021.
As recommended, Mr. Manning made a motion to grant permission to expand the duties and revise the job description of Mr. Corey Phillips from Director of Rend Lake College Marketplace to Director of Auxiliary Services, as presented, on a full-time, 50-week, non tenure track contract, salary to remain the same, effective July 01, 2021. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.
APPROVAL OF FY22 FULL-TIME SALARIES
Mr. Wilkerson To approve the salaries for administration, administrative support, academic support, office support, police department, and physical plant personnel as provided, and to authorize the administration to set appropriate contract lengths as they see fit, not to exceed one year. Salary increases will begin July 1, 2021, except for the individuals whose grants have a different beginning and ending date, in which case the salary increase would correspond with the grant period.
As recommended Mr. Kabat made a motion to approve the salaries for administration, administrative support, academic support, office support, police department, and physical plant personnel as provided, and to authorize the administration to set appropriate contract lengths as they see fit, not to exceed one year. Salary increases will begin July 1, 2021, except for the individuals whose grants have a different beginning and ending date, in which case the salary increase would correspond with the grant period. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
FINANCIAL INFORMATION RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective June 8, 2021.
As recommended Mr. Dorris made a motion to ratify the payment of college expenses including travel expense reimbursements as presented. as presented effective June 8, 2021. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
REPORTS ACADEMIC COUNCIL Mr. Joe Ervin reported the council meeting and cleaning up philosophy classes for Fall and other things.
ICCTA REPRESENTATIVE Mr. Kabat reported that the state will open up June 11th. The Governor has passed the budget and some money for community colleges.
New officers were elected for 2021-2022:
Dr. Maureen Dunne (Dupage) - Vice President.
Maureen Broderick (Joliet) – Treasurer
Bishop Wayne Dunning (Richland) - Secretary
REND LAKE COLLEGE
FOUNDATION Ms. Kay Zibby-Damron reported sending out 270 scholarship awards yesterday. They still have some awards they are working to send out, including nursing.
REND LAKE COLLEGE MINUTES OF JUNE 8, 2021 BOARD OF TRUSTEE MEETING
Friday will be the Rend Lake College Foundation Board Retreat and meeting. The next outing will be the September 9th Annual Golf Outing.
ACCREDITATION Mr. Chad Copple reported that in 2 years we will have a 4- year assurance review. Terry Wilkerson, Lori Ragland, Rob Little and himself will be attending a meeting next week.
PUBLIC COMMENT NA
PRESIDENT’S COMMENTS None
ADJOURNMENT There being no other business, at 8:00 PM all trustees present voiced aye in favor of adjourning.
https://www.rlc.edu/downloads/file/1389-june-2021
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