Shawnee Community College Board of Trustees District No. 531 met Dec. 6..
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held on in the River Room and via Zoom. The meeting was called to order at 5:30 pm by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
The roll call was as follows:
Mr. James Darden - Present
Ms. Deborah Shelton-Yates - Present
Mr. Steve Heisner - Present
Mr. Michael McMahan – Present via Zoom, Audio Difficulty
Ms. April Moore - Present
Mr. John Windings – Absent, Arrived late
Ms. Andrea Witthoft - Present
Mr. Bradley West, Student Trustee - Absent
Others Present:
Dr. Tim Taylor, President - Present
Darci Cather, Vice President of Academic Affairs - Present
Dr. Lisa Price, Vice President of Student Success & Services - Present
Brandy Woods, Director of Business Services - Present
Dr. Greg Mason, Dean of Workforce Innovation, Adult Basic & Continuing Education - Present
Dr. Kristin Shelby, Dean of Academic Affairs and Student Learning - Present
Dr. April Teske, Institutional Research, Effectiveness & Planning - Present
Rob Betts, Director of Communications/Public Relations - Present
Jean Ellen Boyd - Present
John Schneider, Attorney - Present
Dr. Ian Nicolaides, S.C.E.A., President - Absent
Dr. Ryan Thornsberry, Instructor of English - Present
Beth Crowe, Administrative Assistant to the President - Present
Tina Dudley, Administrative Assistant to the President/Saints Foundation - Present IV. Recognition of Guests and Public Comment
V. Approval of Consent Agenda
MOTION NO. 1
A motion was made by James Darden and seconded by Deborah Shelton-Yates to approve the consent agenda as follows:
A. Regular Meeting Minutes November 1, 2021
B. Special Meeting Minutes November 15, 2021
C. Treasurer’s Report
D. Approval of Bills
| Education Fund | $1,314,796.15 |
| Building Fund | 97,777.07 |
| Restricted Bldg. Fund | 0.00 |
| Bond & Interest Fund | 0.00 |
| Auxiliary Enterprises Fund | 203,953.49 |
| Restricted Purposes Fund (Grants) | 485,410.08 |
| Restricted Purposes - FWS* | 2,152.15 |
| Restricted Purposes - PELL | 849,269.79 |
| Restricted Purposes - SEOG | 7,738.00 |
| Trust & Agency Fund | 1,043.54 |
| Audit Fund | 0.00 |
| Liab. Prot. Settlement Fund (TORT) | 48,755.68 |
| Grand Total | $3,010,895.95 |
Mr. Steve Heisner - Yes
Mr. Michael McMahan - Absent
Mr. John Windings - Absent
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) - Absent
Ms. Deborah Shelton-Yates - Yes
Mr. James Darden - Yes
Ms. April Moore - Yes
Results: 5 yeas, 0 nays, 0 abstentions, 3 absent. The Chairperson declared the motion carried.
VI. Consideration of Addendum and Re-Investment(s)
MOTION NO. 2
A motion was made by Andrea Witthoft and seconded by April Moore to approve Addendum: To make an interfund loan from the Education Fund to Restricted Purposes Fund to cover shortage of funds of $65,000. October 31, 2021.
On roll call vote, the member voted as follows:
Ms. April Moore - Yes
Mr. John Windings - Absent
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) - Absent
Ms. Deborah Shelton-Yates - Yes
Mr. Steve Heisner - Yes
Mr. James Darden - Yes
Mr. Michael McMahan - Absent
Results: 5 yeas, 0 nays, 0 abstentions, 3 absent. The Chairperson declared the motion carried.
VII. Reports
A. Student Trustee – Bradley West
B. Faculty – Dr. Ian Nicolaides
C. President – Dr. Tim Taylor
D. Vice-Presidents
i. Academic Affairs – Darci Cather
ii. Student Success & Services – Dr. Lisa Price
iii. Financial & Campus Operations – Brandy Woods
E. Communications & Public Relations – Rob Betts
F. Director of Institutional Research, Effectiveness, and Planning – Dr. April Teske F. College Saints Foundation – John Windings
G. Illinois Community College Trustees Association – James Darden
VIII. Action and Discussion Items
A. Consideration of Approval of Tax Levy Estimate for CY2021
B. Consideration of Approval of FY23 Academic Calendar
C. Consideration of Approval of Purchasing Truck Driving Simulator
D. Consideration of Approval of Treasurer’s Bond
E. Review of Cyber Liability Insurance Update
F. Presentation of Bylaw (B4000xx series) Policies
IX. Executive Session
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1)
i. Consideration of Approval to Hire a Vice President of Administrative Services
ii. Consideration of Approval to Hire a Truck Driving Trainer
iii. Consideration of Approval of Executive Session Minutes to Determine Continued Confidentiality
iv. Consideration of Revised Organizational Structure
v. Consideration of Approval of Ratification of Part-time Employees
B. Consideration of Approval for Non-Renewal, Resignation, or Termination of any staff or employee of the College pursuant to 5 ILCS 120/2 (c)(1)
i. Consideration of Approval to Accept Full-Time Employee Retirement
C. Consideration of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c) (11)
X. Action and Discussion on Executive Session Items
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment
i. Consideration of Approval to Hire a Vice President of Administrative Services
ii. Consideration of Approval to Hire a Truck Driving Trainer
iii. Consideration of Approval of Executive Session Minutes to Determine Continued Confidentiality
iv. Consideration of Revised Organizational Structure
v. Consideration of Approval of Ratification of Part-time Employees
B. Consideration of Approval for Non-Renewal, Resignation, or Termination of any staff or employee of the College
i. Consideration of Approval to Accept Full-Time Employee Retirement
C. Consideration of Items That May Lead or Have Led to Litigation
MOTION NO. 3
CONSIDERATION OF APPROVAL OF TAX LEVY FOR CY2021
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to recommend the Board approve the CY21 Tax Levy.
On roll call vote, the members voted as follows:
Ms. April Moore - Yes
Mr. Bradley West (advisory vote) - Absent
Mr. Steve Heisner - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. James Darden - Yes
Ms. Andrea Witthoft - Yes
Mr. Michael McMahan - Absent
Mr. John Windings – Absent
Results: 5 yeas, 0 nays, 0 abstentions, 3 absent. The Chairperson declared the motion carried.
MOTION NO. 4
CONSIDERATION OF APPROVAL OF FY23 ACADEMIC CALENDAR
A motion was made by April Moore and seconded by Deborah Shelton-Yates to recommend the Board approve the proposed FY23 Academic Calendar as presented.
On roll call vote, the members voted as follows:
Mr. Steve Heisner - Yes
Mr. Michael McMahan - Absent
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) - Absent
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. John Windings - Absent
Mr. James Darden – No
Results: 4 yeas, 1 nay, 0 abstentions, 3 absent. The Chairperson declared the motion carried.
Motion was recalled to amend for revote (John Windings had since joined the meeting as well as Michael McMahan audio began working).
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to recommend the Board approve the proposed FY23 Academic Calendar as presented.
Roll Call Vote as follows:
Mr. Steve Heisner – Yes
Mr. Michael McMahan – No
Ms. Andrea Witthoft – Yes
Mr. Bradley West (advisory vote) – Absent
Ms. Deborah Shelton-Yates – Yes
Ms. April Moore – Yes
Mr. John Windings – Yes
Mr. James Darden – Yes
Results: 6 yeas, 1 nay, 0 abstentions, 1 absent. The Chairperson declared the motion carried.
MOTION NO. 5
CONSIDERATION OF APPROVAL OF PURCHASING TRUCK DRIVING SIMULATOR
A motion was made by James Darden and seconded by Andrea Witthoft to recommend the Board approve the quoted purchase of the truck driving simulator ($95,400) and mobile unit ($31,650) for a total price of $127,050 from Advanced Training Systems.
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Ms. April Moore - Yes
Mr. Michael McMahan - Absent
Mr. James Darden - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Absent
Ms. Deborah Shelton-Yates -Yes
Mr. Bradley West (advisory vote) - Absent
Results: 5 yeas, 0 nays, 0 abstentions, 3 absent. The Chairperson declared the motion carried.
MOTION NO. 6
CONSIDERATION OF APPROVAL OF TREASURER’S BOND
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board approve the College’s Treasurer’s Bond as presented.
On roll call vote, the members voted as follows:
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West (advisory vote) - Absent
Mr. Michael McMahan - Yes
Ms. Andrea Witthoft - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Absent
Ms. April Moore - Yes
Mr. James Darden - Yes
Results: 6 yeas, 0 nays, 0 abstentions, 2 absent. The Chairperson declared the motion carried.
MOTION NO. 7
CONSIDERATION OF THE REVIEW OF THE CYBER-LIABILITY POLICY
DISCUSSION ONLY – NO MOTION REQUIRED
MOTION NO. 8
PRESENTATION OF BYLAW (B4000XX SERIES) POLICIES
NO MOTION REQUIRED – DISCUSSION ONLY
MOTION NO. 9
IX. EXECUTIVE SESSION
A motion was made by John Windings and seconded by James Darden to adjourn and go into executive session at 8:00 p.m.
On roll call vote, the members voted as follows:
Mr. Michael McMahan - Yes
Mr. John Windings - Yes
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Bradley West, (advisory vote) - Absent
Mr. James Darden - Yes
Mr. Steve Heisner - Yes
Ms. Andrea Witthoft -Yes
Results: 7 yeas, 0 nays, 0 abstentions, 1 absent. The Chairperson declared the motion carried.
MOTION NO. 10
A motion was made by James Darden and seconded by Deborah Shelton-Yates to adjourn out of executive session at 9:53 p.m.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Andrea Witthoft - Yes
Mr. Steve Heisner - Yes
Ms. April Moore - Yes
Mr. John Windings - Yes
Mr. Bradley West, (advisory vote) - Absent
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 1 absent. The Chairperson declared the motion carried.
MOTION NO. 11
A motion was made by John Windings and seconded by Andrea Witthoft to approve the minutes of the executive session held on December 6, 2021.
On roll call vote, the members voted as follows:
Mr. Steve Heisner - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Absent
Ms. April Moore - Yes
Mr. James Darden - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) – Absent
Results: 7 yeas, 0 nays, 0 abstentions, 2 absent. The Chairperson declared the motion carried.
MOTION NO. 12
CONSIDERATION OF APPROVAL TO HIRE A VICE PRESIDENT OF ADMINISTRATIVE SERVICES
A motion was made by James Darden and seconded by Deborah Shelton-Yates to recommend the Board approve Chris Clark for the position of VP of Administrative Services effective January 1, 2022.
On roll call vote, the members voted as follows:
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Nay
Mr. Steve Heisner - Yes
Mr. Bradley West, (advisory vote) - Absent
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Michael McMahan - Absent
Mr. James Darden – Yes
Results: 5 yeas, 1 nay, 0 abstentions, 2 absent. The Chairperson declared the motion carried.
MOTION NO. 13
CONSIDERATION OF APPROVAL TO HIRE A TRUCK DRIVING TRAINER
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to recommend the Board approve Brian Herre for the position of Truck Driving Trainer effective January 1, 2022.
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Mr. James Darden - Yes
Mr. John Windings - Yes
Mr. Bradley West, (advisory vote) - Absent
Ms. April Moore - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Absent
Mr. Steve Heisner - Yes
Results: 6 yeas, 0 nays, 0 abstentions, 2 absent. The Chairperson declared the motion carried.
MOTION NO. 14
CONSIDERATION OF APPROVAL OF EXECUTIVE SESSION MINUTES TO DETERMINE CONTINUED CONFIDENTIALITY
A motion was made by James Darden and seconded by April Moore to recommend the Board keep closed the written Executive Session minutes from October 13, 1986 to present and to authorize the destruction of the closed session audiotapes as provided in the Open Meetings Act for closed sessions held prior to June 2021.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West, (advisory vote) - Absent
Mr. Michael McMahan - Absent
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Results: 6 yeas, 0 nays, 0 abstentions, 2 absent. The Chairperson declared the motion carried.
MOTION NO. 15
CONSIDERATION FOR APPROVAL OF REVISED ORGANIZATIONAL STRUCTURE
NO MOTION – DISCUSSION ONLY
MOTION NO. 16
CONSIDERATION OF APPROVAL RATIFICATION OF PART-TIME EMPLOYEES
A motion was made by John Windings and seconded by Deborah Shelton-Yates to recommend the Board approve the part-time hires as listed.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West, (advisory vote) - Absent
Mr. Michael McMahan - Absent
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Results: 6 yeas, 0 nays, 0 abstentions, 2 absent. The Chairperson declared the motion carried.
MOTION NO. 17
CONSIDERATION OF APPROVAL TO ACCEPT FULL-TIME EMPLOYEE RETIREMENT
A motion was made by Andrea Witthoft and seconded by James Darden to recommend the Board approve the retirement of Donna Brown effective December 31, 2021.
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Ms. April Moore - Yes
Mr. Michael McMahan - Yes
Mr. James Darden - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West (advisory vote) – Absent
Results: 7 yeas, 0 nays, 0 abstentions, 1 absent. The Chairperson declared the motion carried.
MOTION 18
XI. Adjournment
A motion was made by John Windings and seconded by James Darden to adjourn at 10:04 p.m. On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West (advisory vote) - Absent
Mr. John Windings - Yes
Mr. Michael McMahan - Yes
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 1 absent. The Chairperson declared the motion carried.
https://shawneecc.edu/wp-content/uploads/2022/01/21.12.06-Minutes.pdf
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