Shawnee Community College Board of Trustees met Nov. 1.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held in the River Room and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
The roll call was as follows:
Mr. James Darden - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Steve Heisner - Yes
Mr. Michael McMahan - Yes
Ms. April Moore - Yes
Mr. John Windings -Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West, Student Trustee - Yes
Others Present:
Dr. Tim Taylor, President - Yes
Darci Cather, Vice President of Academic Affairs - Yes
Dr. Lisa Price, Vice President of Student Success & Services - Yes
Brandy Woods, Director of Business Services - Yes
Dr. Greg Mason, Dean of Workforce Innovation, Adult Basic & Continuing Education - Yes
Dr. Kristin Shelby, Dean of Academic Affairs and Student Learning - Yes
Dr. April Teske, Institutional Research, Effectiveness & Planning - Yes
Rob Betts, Director of Communications/Public Relations - Yes
Jean Ellen Boyd - Absent
John Schneider, Attorney - Yes
Dr. Ian Nicolaides, S.C.E.A., President - Yes
Dr. Ryan Thornsberry, Instructor of English - Yes
Beth Crowe, Administrative Assistant to the President - Yes
Dr. Marie Giacomelli (via Zoom), HLC Presenter - Yes
IV. Recognition of Guests and Public Comment
V. Approval of Consent Agenda
MOTION NO. 1
A motion was made by Michael McMahan and seconded by James Darden to approve the consent agenda as follows:
A. Regular Meeting Minutes October 4, 2021
B. Special Meeting Minutes October 12, 2021
C. Special Meeting Minutes October 14, 2021
D. Treasurer’s Report
E. Approval of Bills
| Education Fund | $876,829.01 |
| Building Fund | 116,812.38 |
| Restricted Bldg. Fund | 0.00 |
| Bond & Interest Fund | 0.00 |
| Auxiliary Enterprises Fund | 89,525.86 |
| Restricted Purposes Fund (Grants) | 153,462.99 |
| Restricted Purposes - FWS* | 2,495.35 |
| Restricted Purposes - PELL | 0.00 |
| Restricted Purposes - SEOG | 0.00 |
| Trust & Agency Fund | 4,665.75 |
| Audit Fund | 0.00 |
| Liab. Prot. Settlement Fund (TORT) | 40,191.84 |
| Grand Total | $1,283,983.18 |
Mr. Steve Heisner - Yes
Mr. Michael McMahan - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft -Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. James Darden - Yes
Ms. April Moore - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried. VI. Consideration of Addendum and Re-Investment(s)
MOTION NO. 2
A motion was made by April Moore and seconded by Deborah Shelton-Yates to approve Addendum: Education Fund to Restricted Purposes Fund to repay interfund loan outstanding made on 11/30/20, 1/31/21 and 2/28/21 in the amount of $210,000.00. September 30, 2021
On roll call vote, the member voted as follows:
Ms. April Moore - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Steve Heisner - Yes
Mr. James Darden - Yes
Mr. Michael McMahan - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
VII. Reports
A. Student Trustee – Bradley West
B. Faculty – Dr. Ian Nicolaides
C. President – Dr. Tim Taylor
D. Vice-Presidents
i. Academic Affairs – Darci Cather
ii. Student Success & Services – Dr. Lisa Price
iii. Financial & Campus Operations – Brandy Woods
E. Communications & Public Relations – Rob Betts
F. Director of Institutional Research, Effectiveness, and Planning – Dr. April Teske F. College Saints Foundation – John Windings
G. Illinois Community College Trustees Association – James Darden
VIII. Action and Discussion Items
A. Presentation and Review of HLC Shared Governance Self Study
B. Consideration of Approval of the Board Policy Review Schedule
C. SECOND READ – Review Strategic Outcome Policies (Sent Separately) D. Consideration of Approval of Shared Governance Manual (Sent Separately) E. Presentation of the ICCB Economic Impact Study for Shawnee Community College F. Review of Anticipated Tax Levy Estimate for CY2021
G. Consideration of Approval to Enter into a Quality-Based Selection Process for a Financial Advisor to Assist with Future Bond Levy Activities
H. Consideration of Insurance Renewal
I. Consideration of Approval of Board Meeting Dates/Schedule
J. Consideration of Acceptance of Annual Security and Clery Act Report K. Consideration of Acceptance of Annual Athletic Recruitment Report
IX. Executive Session
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1)
i. Consideration of Approval for a Revised Organizational Chart
ii. Consideration of Approval to Hire Full-Time Truck Driving Instructor iii. Consideration of Approval of Ratification of Part-Time Employees
iv. Consideration for Establishing an Employee Retention Incentive Program B. Consideration of Non-Renewal, Resignation, or Termination of any staff or Employee of the College pursuant to 5 ILCS 120/2 (c)(1)
i. Consideration of Approval to Accept Full-Time Employee Resignation ii. Consideration of Approval to Accept Full-Time Employee Resignation C. Consideration of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c)(11)
X. Action and Discussion on Executive Session Items
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment
i. Consideration of Approval for a Revised Organizational Chart
ii. Consideration of Approval to Hire Full-Time Truck Driving Instructor iii. Consideration of Approval of Ratification of Part-Time Employees
iv. Consideration for Employee Retention Incentives
B. Consideration of Non-Renewal, Resignation, or Termination of any staff or Employee of the College
i. Consideration of Approval to Accept Full-Time Employee Resignation ii. Consideration of Approval to Accept Full-Time Employee Resignation C. Consideration of Items That May Lead or Have Led to Litigation
MOTION NO. 3
PRESENTATION AND REVIEW OF THE HLC SHARED GOVERNANCE SELF STUDY
A motion was made by _____________________ and seconded by _____________________to recommend the Board carefully review the College’s HLC Shared Governance Self-Study and prepare any questions you might have so they might be answered during Dr. Giacomelli’s presentation. Link available within electronic Board Book or on the College’s website https://www.shawneecc.edu/wp-content/uploads/2021/10/Focused_Report.html
PRESENTATION ONLY - NO MOTION REQUIRED
MOTION NO. 4
CONSIDERATION OF APPROVAL OF THE BOARD POLICY REVIEW SCHEDULE
A motion was made by Michael McMahan and seconded by James Darden to recommend the Board approve the Policy Governance Training, review, and adopt the schedule presented.
On roll call vote, the members voted as follows:
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Michael McMahan - Yes
Mr. James Darden - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 5
SECOND READ – REVIEW STRATEGIC OUTCOME POLICIES
DISCUSSION ONLY – NO MOTION REQUIRED
MOTION NO. 6
CONSIDERATION OF APPROVAL OF SHARED GOVERNANCE MANUAL
A motion was made by James Darden and seconded by Deborah Shelton-Yates to recommend the Board approve the College’s Shared Governance Committee Structure as presented.
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Ms. April Moore - Yes
Mr. Michael McMahan - Yes
Mr. James Darden - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West (advisory vote) - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 7
PRESENTATION OF THE ICCB ECONOMIC IMPACT STUDY FOR SHAWNEE COMMUNITY COLLEGE .
PRESENTATION ONLY – NO MOTION REQUIRED
MOTION NO. 8
REVIEW OF ANTICIPATED TAX LEVY ESTIMATE FOR CY2021
REVIEW ONLY – NO MOTION REQUIRED
MOTION NO. 9
CONSIDERATION OF APPROVAL TO ENTER INTO A QUALITY-BASED SELECTION PROCESS FOR A FINANCIAL ADVISOR TO ASSIST WITH FUTURE BOND LEVY ACTIVITES
A motion was made by Andrea Witthoft and seconded by James Darden to recommend the Board begin the process of hiring a Financial Advisor by authorizing the CFO to enter a Quality Based selection process and developing a process and timeline for review with Board Finance Committee.
On roll call vote, the members voted as follows:
Ms. April Moore - Yes
Ms. Andrea Witthoft - Yes
Mr. James Darden - Yes
Mr. Bradley West, (advisory vote) - Absent
Mr. Michael McMahan - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 10
CONSIDERATION OF APPROVAL OF INSURANCE RENEWAL
A motion was made by Andrea Witthoft and seconded by Bradley West to recommend the Board approve the Property, Casualty, Liability Insurance bid with ICRMT for $122,402; to recommend the Board approve the Excess Earthquake Insurance bid with RSUI Indemnity for $53,500; to recommend the Board approve the Worker’s Compensation Insurance bid with Star Insurance Company for $24,925; and to recommend the Board approve the Storage Tank Pollution Liability Insurance bid with Nautilus for $5,570.
On roll call vote, the members voted as follows:
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Mr. John Windings - Yes
Mr. Steve Heisner - Yes
Mr. James Darden - Yes
Mr. Bradley West (advisory vote) - Yes
Ms. April Moore - Yes
Ms. Andrea Witthoft - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 11
CONSIDERATION OF APPROVAL OF BOARD MEETING DATES/SCHEDULE
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board approve the Board Regular Meeting dates/schedule as presented.
On roll call vote, the members voted as follows:
Mr. Steve Heisner - Yes
Mr. Bradley West (advisory vote) - Yes
Mr. John Windings - Yes
Mr. James Darden - Yes
Ms. Andrea Witthoft - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Ms. April Moore – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 12
CONSIDERATION OF ACCEPTANCE OF ANNUAL SECURITY AND CLERY ACT REPORT
A motion was made by James Darden and seconded by Deborah Shelton-Yates to recommend the Board approve the Clery Annual Security Report and authorize the CFO to post the report on the College’s website, as required by law.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Mr. John Windings - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Ms. Andrea Witthoft - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson the motion carried.
CONSIDERATION OF ACCEPTANCE OF ANNUAL ATHLETIC RECRUITMENT REPORT DISCUSSION ONLY – NO MOTION REQUIRED
MOTION NO. 14
IX. EXECUTIVE SESSION
A motion was made by John Windings and seconded by Deborah Shelton-Yates to adjourn and go into executive session at 7:46 p.m. for the purpose of discussing:
On roll call vote, the members voted as follows:
Mr. Michael McMahan - Yes
Mr. John Windings - Yes
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. James Darden - Yes
Mr. Steve Heisner - Yes
Ms. Andrea Witthoft - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 15
A motion was made by James Darden and seconded by Bradley West to adjourn out of executive session at 9:38 p.m.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Andrea Witthoft - Yes
Mr. Steve Heisner - Yes
Ms. April Moore - Yes
Mr. John Windings - Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 16
A motion was made by April Moore and seconded by Deborah Shelton-Yates to approve the minutes of the executive session held on November 1, 2021.
On roll call vote, the members voted as follows:
Mr. Steve Heisner - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Ms. April Moore - Yes
Mr. James Darden - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 17
CONSIDERATION OF APPROVAL FOR A REVISED ORGANIZATIONAL CHART
A motion was made by Michael McMahan and seconded by James Darden tTo recommend the Board approve the revised organizational structure changes presented and authorize the President to begin implementing this structure.
On roll call vote, the members voted as follows:
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Michael McMahan - Yes
Mr. James Darden - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 18
CONSIDERATION OF APPROVAL TO CREATE A NEW FULL-TIME TRUCK DRIVING INSTRUCTOR
A motion was made by John Windings and seconded by Bradley West to recommend the Board approve the establishment of a new full-time truck driving trainer position.
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Mr. James Darden - Yes
Mr. John Windings - Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. April Moore - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Mr. Steve Heisner – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 19
CONSIDERATION OF APPROVAL OF RATIFICATION OF PART-TIME EMPLOYEES
A motion was made by Andrea Witthoft and seconded by Bradley West to recommend the Board ratify the part-time hires as presented.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. Michael McMahan - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 20
CONSIDERATION FOR EMPLOYEE RETENTION INCENTIVE
DISCUSSION ONLY – NO MOTION REQUIRED
MOTION NO. 21
CONSIDERATION OF APPROVAL TO ACCEPT FULL-TIME EMPLOYEE RESIGNATION
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board approve the resignation of Tiffany Meyers effective October 6, 2021.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. Michael McMahan - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 22
CONSIDERATION OF APPROVAL TO ACCEPT FULL-TIME EMPLOYEE RESIGNATION
A motion was made by John Windings and seconded by Deborah Shelton-Yates to recommend the Board accept Mr. Betts letter of resignation effective January 3, 2022.
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Ms. April Moore - Yes
Mr. Michael McMahan - Yes
Mr. James Darden - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West (advisory vote) - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 23
XI. Adjournment
A motion was made by Michael McMahan and seconded by James Darden to adjourn at 9:48 p.m.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West (advisory vote) - Yes
Mr. John Windings - Yes
Mr. Michael McMahan - Yes
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
https://shawneecc.edu/wp-content/uploads/2021/12/21.11.01-Minutes.pdf
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