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Tuesday, November 5, 2024

Illinois Community College District No. 521 Board of Trustees met March 8

Illinois Community College District No. 521 Board of Trustees met March 8.

Here are the minutes provided by the board:

CALL TO ORDER Chairman Randy Rubenacker called the regular Board of Trustees meeting to order at 6:30 PM.

ROLL CALL Mr. Brian Dorris, Secretary, called the roll.

Those present were:

Dr. David Asbery

Mr. Randall Crocker

Mr. Brian Dorris

Mr. Jeff Jones

Mr. John Kabat

Mr. Randy Rubenacker

Those absent were:

Mr. Larry Manning

Mr. Nick Wimber (Student Trustee)

Others present were:

Mr. Terry Wilkerson, Mr. Chad Copple, Mrs. Lori Ragland, Mr. Henry “Buster” Leeck, Mrs. Angie Kistner, Mr. John Gulley, Mrs. Cathy DeJarnette, Mrs. Gabby Farner, Mr. Nathan Wheeler, Ms. Leah Williams, Mr. Corey Phillips, Mr. Alan Fox Sr., Mr. Donnie Millenbine, Mrs. Kay Zibby-Damron, Mrs. Margo Wagner

DEPARTMENT PRESENTATION Mr. Corey Phillips, Director of Auxiliary Services gave a presentation on RLC Food Services, which include two Blended coffee shop locations and the RLCafé. He reviewed the menu offers as well as plans for the future.

GENERAL INFORMATION

ANNOUNCEMENTS

1. March 7 – May 2, 2022

Sophomore Art Show

Theater Lobby

2. Tues, March 8 – Wed, March 9, 2022

Kickstart Your Journey

Rend Lake College Campus

3. Tuesday, March 15, 2022; 8:00am – 4:00pm

Annual RLC/SIC Student Nursing Conference

RLC Theater

4. Tuesday, March 15, 2022; 5:30p dinner/6:30 mtg

CTE Advisory Board Committee Meetings

Rend Lake College Campus

5. Wednesday, March 16, 2022

Rend Lake College Giving Day

All Day @ RLC

6. Thursday, March 17, 2022; 8:00am – 2:00pm

Illinois College Advisor Council South District

Seminar

Student Center – Private Dining Area

7. March 17 thru May 5, 2022; 5-8pm on Thursdays

Culinary Showcase

Student Center – Private Dining Area

8. Friday, March 18, 2022; 1:00pm

HOLI

Rend Lake College Theater

9. Mon – Tue, March 21 and 22, 2022; 11am – 2pm

Mental Health & Wellbeing Lunch on the Lake

Rend Lake College Warrior Way

10.Tuesday, March 22, 2022; 6:00pm

Southern Illinois Beef Association Workshop

Rend Lake College Ina Campus

11. Wednesday, March 23, 2022; 12:00pm

One Woman Show: Ashley Beard, Slant

Rend Lake College Theater

12.Thursday, March 24, 2022; 8:30am – 1pm

Career Connections Fair

The REC

13.Friday, March 25, 2022; 8:00am – 5:00pm

CNA Conference

Rend Lake College Theater

14.Tuesday, April 5, 2022; 11:00am – 3:00pm

Baseball / Softball Tailgate Party

Rend Lake College Baseball/Softball Fields

15.Thursday, April 7, 2022; 4:30pm

Lake Arts Publication Reception

Pheasant Hollow Winery

16. Thur – Sat, April 7 – 9, 2022; 7:00pm

Sunday, April 10, 2022; 2:00pm

Little Women Musical

Rend Lake College Theater

17. Tuesday, April 12, 2022; Noon – 4:00pm

Spring Break with Rend Lake Event

Veteran’s Memorial Park, Mt. Vernon

18.Friday, April 22, 2022; 2:00pm

Phi Theta Kappa Induction Ceremony

Rend Lake College Theater

19. Thursday, April 28, 2022; 9:30am – Noon

Children’s Health Fair

The REC

20.Friday, April 29, 2022; 9:30am – Noon

Kindergarten Days

Rend Lake College Campus

21.Thursday, May 5, 2022; 7:00pm

Rend Lake & Southeastern Illinois College’s

Spring Concert

Rend Lake College Theater

22.Thursday, May 12, 2022; 1:00pm

Rad Tech Pinning

Rend Lake College Theater

23.Thursday, May 12, 2022; 6:00pm

Nursing Pinning

James “Hummer” Waugh Gymnasium

24.Friday, May 13, 2022; Time TBD

RLCF Children’s Center Pre-K Graduation

Rend Lake College Theater

25.Saturday, May 14, 2022; Time TBD

Commencement

RLC Track

STUDENT TRUSTEE ELECTION REPORT Associate Vice President Henry “Buster” Leeck reported the results of the student trustee election, noting that there was one student candidate on the ballot. Mr. Colt Henson will be the 2022-2023 student trustee and will be seated at the April 12, 2022 board of trustees meeting.

MOTION FOR EXECUTIVE SESSION Chairman Randy Rubenacker asked for a motion to move into Executive Session pursuant to Section 2 (c)(1)(2)(11)(21). Mr. Crocker motioned; seconded by Mr. Dorris. On a roll call vote, all voted yes. The Board went into executive session at 6:44 PM.

RESUME OPEN MEETING Chairman Randy Rubenacker asked for a motion to reopen the public meeting; Dr. Asbery motioned; seconded by Mr. Kabat. On a roll call vote, all voted yes. Student Trustee voted yes. At 7:57 PM, Chairman Rubenacker reconvened the open session of tonight’s meeting.

CONSENT AGENDA Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:

1. February 08, 2022 Board of Trustees Meeting Minutes;*

2. Course / Curriculum Approvals;*

3. Permission to Create Rend Lake College Policy & Procedure 4.1416 – Microscholarships (SECOND READING);*

4. Approval of Revisions to Rend Lake College Policy Manual Section 2: General College Matters and Creation of Section 6: Campus Police Department (SECOND READING)*

Mr. Crocker made a motion to approve the Consent Agenda as recommended; seconded by Dr. Asbery. On a roll call vote, those present voted yes. Those items marked with an asterisk (*) are a part of these minutes.

NEW BUSINESS

APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN REND LAKE COLLEGE DISTRICT #521 AND SOUTHERN ILLINOIS UNIVERSITY – CARBONDALE Mr. Wilkerson recommended to approve an Intergovernmental Agreement between Rend Lake College District #521 and Southern Illinois University – Carbondale, as presented, effective March 08, 2022.

As recommended, Mr. Dorris made a motion to approve an Intergovernmental Agreement between Rend Lake College District #521 and Southern Illinois University – Carbondale, as presented, effective March 08, 2022. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.

PERMISSION TO CREATE STIPEND Mr. Wilkerson recommended to grant permission to create the stipend position for Learning Community Facilitator, as presented, effective March 08, 2022. The stipend position

REND LAKE COLLEGE MINUTES OF MARCH 08, 2022 BOARD OF TRUSTEE MEETING will be in the amount of $5,000 annually, with $2,500 to be paid in FY 2022.

As recommended, Mr. Kabat made a motion to grant permission to create the stipend position for Learning Community Facilitator, as presented, effective March 08, 2022. The stipend position will be in the amount of $5,000 annually, with $2,500 to be paid in FY 2022. The motion was seconded by Dr. Asbery. On a roll call vote, those present voted yes.

PERMISSION TO REPURPOSE THE REND LAKE COLLEGE COAL MINE TRAINING CENTER Mr. Wilkerson recommended to grant permission to repurpose the Rend Lake College Coal Mine Training Center (CMTC) into the Agronomy Innovation Center (AIC), as presented, effective March 08, 2022.

As recommended, Mr. Jones made a motion to grant permission to repurpose the Rend Lake College Coal Mine Training Center (CMTC) into the Agronomy Innovation Center (AIC), as presented, effective March 08, 2022. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.

PERMISSION TO BID THE PURCHASE OF A SEMI TRACTOR Mr. Wilkerson recommended to grant permission to bid for the purchase of a semi-tractor, effective March 08, 2022.

As recommended, Mr. Dorris made a motion to grant permission to bid for the purchase of a semi-tractor, effective March 08, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.

APPROVAL OF PROGRAM ARTICULATION AGREEMENTS BETWEEN REND LAKE COLLEGE DISTRICT #521 AND MCKENDREE UNIVERSITY Mr. Wilkerson recommended to approve the following four-year program plans between Rend Lake College District #521 and McKendree University, as presented, effective March 08, 2022.

Accounting / Business Administration / Cyber Defense / Economics / Entrepreneurship / Human Resource Management / Management / Marketing / Sport Management / Supply Chain Management and Logistics

As recommended, Mr. Kabat made a motion to approve the following four-year program plans between Rend Lake College District #521 and McKendree University, as presented, effective March 08, 2022.

Accounting / Business Administration / Cyber Defense / Economics / Entrepreneurship / Human Resource Management / Management / Marketing / Sport Management / Supply Chain Management and Logistics

The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.

PERSONNEL RESIGNATION – LEAD TODDLER ROOM TEACHER Mr. Wilkerson recommended to accept with regret the resignation of Ms. Bailey Lindsey, Lead Toddler Room Teacher, effective February 25, 2022.

As recommended, Mr. Dorris made a motion to accept with regret the resignation of Ms. Bailey Lindsey, Lead Toddler Room Teacher, effective February 25, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.

RESIGNATION – MEDICAL ASSISTANT PROGRAM DIRECTOR Mr. Wilkerson recommended to accept with regret the resignation of Ms. Nina Goloubeva, Medical Assistant Program Director, effective June 06, 2022.

As recommended, Mr. Kabat made a motion to accept with regret the resignation of Ms. Nina Goloubeva, Medical Assistant Program Director, effective June 06, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.

RESIGNATION – PROGRAMMER / ANALYST Mr. Wilkerson recommended to accept with regret the resignation of Mr. Austin Kreger, Programmer/Analyst, effective March 2, 2022.

As recommended, Mr. Jones made a motion to accept with regret the resignation of Mr. Austin Kreger, Programmer/Analyst, effective March 2, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.

RESIGNATION – CEO REND LAKE COLLEGE FOUNDATION Mr. Wilkerson recommended to accept with regret the resignation of Mrs. Kay Zibby-Damron, Chief Executive Officer of the Rend Lake College Foundation, effective April 08, 2022.

As recommended, Mr. Dorris made a motion to accept with regret the resignation of Mrs. Kay Zibby-Damron, Chief Executive Officer of the Rend Lake College Foundation, effective April 08, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.

REND LAKE COLLEGE MINUTES OF MARCH 08, 2022 BOARD OF TRUSTEE MEETING RESIGNATION – HUMAN RESOURCES GENERALIST Mr. Wilkerson recommended to accept with regret the resignation of Ms. Jessica Phillips, Human Resources Generalist, effective March 16, 2022.

As recommended, Mr. Crocker made a motion to accept with regret the resignation of Ms. Jessica Phillips, Human Resources Generalist, effective March 16, 2022. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.

RETIREMENT RESIGNATION – MAINTENANCE SUPERVISOR Mr. Wilkerson recommended to accept with regret the retirement resignation of Mr. Dave Mathis, Maintenance Supervisor, effective April 30, 2022.

As recommended, Mr. Dorris made a motion to accept with regret the retirement resignation of Mr. Dave Mathis, Maintenance Supervisor, effective April 30, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.

RETIREMENT RESIGNATION – CUSTODIAN Mr. Wilkerson recommended to accept with regret the retirement resignation of Mr. Gale Lowery, Custodian, effective July 31, 2022.

As recommended, Dr. Asbery made a motion to accept with regret the retirement resignation of Mr. Gale Lowery, Custodian, effective July 31, 2022. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.

APPOINTMENT OF CONTROLLER AND REVISIONS TO JOB DESCRIPTION Mr. Wilkerson recommended to appoint Ms. Mallory Howell as Controller on a full-time, 50-week, non-tenure track contract at an annual salary of $67,000 prorated for the remainder of the fiscal year, and revised job description, effective March 16, 2022.

As recommended, Mr. Crocker made a motion to appoint Ms. Mallory Howell as Controller on a full-time, 50-week, non-tenure track contract at an annual salary of $67,000 prorated for the remainder of the fiscal year, and revised job description, effective March 16, 2022. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes.

RATIFY REVISIONS TO JOB DESCRIPTION, DIRECTOR RECREATION CENTER AND ADJUST SALARY

Mr. Wilkerson recommended to ratify revisions to the job description of Director – Recreation Center to Director – Recreation Center with Assistant Softball Coaching and adjust salary of Ms. Laura Johnston on a 48-week, non tenure track contract at an annual salary of $60,413.64, effective March 1, 2022. Salary, less previous FY2022 salary paid to date, to be pro-rated over remaining fiscal year pay periods.

As recommended, Mr. Kabat made a motion to ratify revisions to the job description of Director – Recreation Center to Director – Recreation Center with Assistant Softball Coaching and adjust salary of Ms. Laura Johnston on a 48-week, non-tenure track contract at an annual salary of $60,413.64, effective March 1, 2022. Salary, less previous FY2022 salary paid to date, to be pro-rated over remaining fiscal year pay periods. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.

FINANCIAL INFORMATION

RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective March 08, 2022.

As recommended Mr. Doris made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective March 08, 2022.

The motion was seconded by Dr. Asbery. On a roll call vote, those present voted yes. Student Trustee voted yes.

REPORTS

ACADEMIC COUNCIL No Report

ICCTA REPRESENTATIVE Mr. John Kabat, ICCTA Representative, reported seeing a report on considerable teaching vacancies in the state. He also reported that mask mandates have changed in the state for schools and that Rend Lake College is now mask optional.

REND LAKE COLLEGE FOUNDATION Mrs. Kay Zibby-Damron, CEO of the Rend Lake College Foundation, reported that the scholarship committee is currently rating applications and will start high school visits to present scholarships on March 30. March 16 is RLC

Giving Day and she invited everyone to be a part of the activities and to give a gift that day. Kay also shared her gratitude to the board members and Mr. Wilkerson for the opportunity to work at Rend Lake College.

ACCREDITATION Mr. Chad Copple reported that he and Rob Little are currently working on the institutional update for The Higher Learning Commission (HLC). He also reported that the annual HLC conference will be held in Chicago the first weekend in April and 9-10 employees were scheduled to attend.

PRESIDENT’S COMMENTS President Wilkerson highlighted the accomplishments for the month that were provided as a handout. He noted that Dean Gabby Farner had recently received her

Doctorate degree and congratulated her. He also thanked Mrs. Kay Zibby-Damron for her hard work while at the college and said that he looked forward to working with her in the future in her new role.

REND LAKE COLLEGE MINUTES OF MARCH 08, 2022 BOARD OF TRUSTEE MEETING

ADJOURNMENT There being no other business, at 8:12 PM all trustees present voted aye in favor of adjourning.

The motion to adjourn was made by Mr. Crocker and seconded by Mr. Dorris.

https://www.rlc.edu/downloads/file/1512-march-2022

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