Community College District #530 Board of Trustees met March 22.
Here are the minutes provided by the board:
Minutes of the regular meeting of the Board of Trustees of Community College District No. 530, Counties of Williamson, Jackson, Franklin, Perry, and Randolph, State of Illinois, held in the Hancock Conference Center at Carterville, Illinois, commencing at 6:00 p.m. The meeting was open to the public and available via Zoom.
The meeting was called to order by Chairman Bill Kilquist.
The Chairman directed the recording secretary to call the roll.
Rebecca Borgsmiller -- present
Brent Clark -- present
Bill Kilquist -- present
Mandy Little -- present
Glenn Poshard -- present
Jake Rendleman -- not present
Aaron R. Smith -- present
Victor Frankel -- present
Also present were President Kirk Overstreet, Legal Counsel Rhett Barke, Provost Melanie Pecord, Vice President Stacy Buckingham, Recording Secretary Susan May, and other College personnel.
Chairman Kilquist led the Board in the Pledge of Allegiance.
OPPORTUNITY FOR PUBLIC COMMENTS
There were no public comments.
BOARD OF TRUSTEES REPORTS
A. Chairman’s Report
Chairman Kilquist commented that he would like to move the location of the regular meetings back to the Board Room in the Administration Building.
B. Athletic Advisory Committee
No report.
C. Building, Grounds, and Safety Committee
Chairman Bill Kilquist reported on the progress of construction projects. The Bike Path is near completion, and striping will occur in April. The installation of new lighting fixtures for the corridors and gymnasium should begin next week. New classroom furniture continues to be installed throughout campus, and the Outdoor Fabric Shade project should be ready for use this summer.
D. Board Policy Committee
Trustee Rebecca Borgsmiller reported that the proposed Board Policy revisions included consolidating information and updating title changes.
E. Budget and Finance Committee
No report.
F. Integrated Technology Committee
Trustee Rebecca Borgsmiller reported that the Committee discussed updates to classroom technology, using funds allocated from student technology fees to address wireless connectivity and install HDMI connections. The Committee received a report from the Office of Institutional Effectiveness regarding new surveys and data platforms. There was discussion about Logan Fitness and Community Education sharing the same software platform to help with registration and reporting procedures. The Committee suggested that training for new platforms and integrations be included during professional development days.
G. Illinois Community College Trustees Association (ICCT)
Trustee Aaron Smith encouraged members to attend the ICCTA Annual Convention in Chicago on June 10, 2022.
H. John A. Logan College Foundation
No report.
I. Student Trustee
Student Trustee Victor Frankel reported that 175 students attended SpringFest held on March 2. Other events held this month included Lunch with Leaders sponsored by Phi Theta Kappa and the Women’s History Month Commemoration.
ASSOCIATION REPORTS
A. Faculty Association
No report.
B. Adjunct Faculty Association
No report.
C. Logan Operational Staff Association
No report.
EXECUTIVE ADMINISTRATORS’ REPORTS
A. FY22 State Payments
Vice-President Stacy Buckingham reported that the College had received nine base operating payments, totaling $2,295,030, and nine equalization payments totaling $4.9 million.
B. Property Tax Payments
Additional property tax funds received from Franklin County brought the 2020 tax levy total to $15,152,191, or 99.7 percent collected.
C. Tuition Revenue
Tuition revenue is down approximately $400,000, or 4.6 percent, compared to the prior period.
D. FY23 Budget
The budget development process is underway for FY23. Vice-President Buckingham has conducted budget training with each budget officer. This year, Jeremy Sargent developed a new project initiation form for budget requests related to renovation and maintenance projects and furnishing requests.
E. Recruitment Activities
Provost Melanie Pecord reported that two $500 scholarships will be awarded to students attending High School Orientation Days. Over 130 students participated in the Applied Tech Tour Day, and 110 students from eight high schools participated in the Healthcare and Public Service Showcase.
F. Alliance for Innovation and Transformation (AFIT)
President Overstreet attended the AFIT Conference in Nashville with Stephanie Hartford and Johnna Herren. Happiness in the Workplace was the conference theme, and the College will take a team back to Nashville in July for the Summer Institute. Information received at these workshops will become the core curriculum for the next Leadership Academy in the fall.
G. Strategic Long-Range Planning
The Strategic Long-Range Steering Committee, including external and internal constituents, held its first meeting on March 15. Additional information will be gathered through surveys from the campus community and shared with the Strategic Long-Range Plan Task Force to develop the new five-year plan.
H. Summer Schedule
President Overstreet sent the summer schedule to employees this month and plans to incorporate the summer and holiday schedules into Administrative Procedures in July.
I. Graduation
The Commencement ceremony will be held at The Marion Pavilion on Wednesday, May 11, at 7:00 p.m. This event will be streamed on the College’s YouTube channel.
PRESIDENT’S CABINET REPORTS – No report.
RECOGNITION OF STUDENT TRUSTEE VICTOR FRANKEL
Chairman Kilquist read a resolution of appreciation for Student Trustee Victor Frankel affirming the Board’s appreciation for his commitment and service as a student trustee.
INFORMATIONAL ITEMS
A. Resignations and Retirements
President Overstreet informed the Board of the retirement request approved for William Connell, assistant professor of Massage Therapy, effective August 1, 2022.
Resignations reported included Kara Starkweather, Biology Instructor; Tina Griffith, Veteran’s Coordinator; Sue Zamora, Director of Purchasing and Auxiliary Services; Caitlin Reyes, Literacy Counselor; and Jessica Whitehead, Assistant Volleyball Coach.
CONSENT AGENDA
Chairman Kilquist asked if there were any Consent Agenda items the Board would like to pull and vote on separately. Hearing none, Consent Agenda items A - I were presented to the Board for approval:
A. Resolution for Delta Regional Authority Funding
Adoption of a resolution for the Delta Regional Authority Project IL-54451 for expanded EMT/EMS training at John A. Logan College.
B. Postage Equipment Lease
Approval of a 60-month lease with Pitney Bowes for postage equipment at the cost of $26,392.80, effective July 1, 2022.
C. Student Trustee Election Results
Approval of the March 2, 2022, Student Trustee Election results declaring Jeremiah Brown the winner of the election; and authorized the seating of Mr. Brown for a one-year term effective April 15, 2022.
D. Digital Media Technology AAS Program
Approval of an Associate in Applied Science degree program in Digital Media Technology, effective Fall 2023.
E. Ionization Project for Carterville Campus
Bid award for installing HVAC air-cleaning devices to the single low bidder, Heartland Mechanical, in the amount of $135,000, funded with Higher Education Emergency Relief Funds.
F. Personnel Action Items (Attachment A)
Employment and ratification of personnel as recommended by President Overstreet.
G. Expenditure Report for the period ending February 28, 2022
H. Treasurer’s and Financial Report for the period ending January 31, 2022
I. Minutes of February 22, 2022, Regular Meeting
Brent Clark and Mandy Little moved and seconded that the Board of Trustees approve Consent Agenda Items A – I as presented.
Upon roll call, all members present voted Yes. Motion carried.
(Resolution #16-4257)
OLD BUSINESS
A. Board Policy Revisions for Final Action
Revisions to the following policies were presented to the Board in February for first reading and were made available to College employees for input.
BP 3512 – Discrimination/Equal Opportunity Grievance for JALC Students (policy deleted)
BP 4120 – Organization of the College
BP 5110 – General Hiring Policy
BP 5112 – Tenure Definitions
BP 5120 – Employment During Sabbatical Leave (policy deleted)
BP 5130 – Holidays
BP 5210 – Hiring Policy for Executive Administrators
BP 5220 – Professional Staff Position Guidelines
BP 5220D – Vice-Presidents (policy deleted)
BP 5274 – Sabbatical Leave (policy deleted)
BP 8151 – Satisfactory Academic Progress, Probation, & Suspension
BP 8231 – Grading System
BP 8314 – Withdrawal from Class (policy deleted)
BP 8316 – Student Complaints
Rebecca Borgsmiller and Brent Clark moved and seconded that the Board of Trustees approve the Board Policy revisions presented by the Board Policy Committee.
Upon roll call, all members present voted Yes. Motion carried.
(Resolution #16-4258)
NEW BUSINESS
A. Board Policy Revisions for First Reading (No Action)
Revisions to Board Policies as recommended by the Board Policy Committee were presented for the first reading. Revisions will be made available to College employees for input and presented for final action in April.
BP 3350 – Official Publications
BP 8310 – Student Rights & Responsibilities Handbook
BP 8313 – Academic Honor Code
BP 8315 – Student Disciplinary Action
ANNOUNCEMENTS – None.
ADJOURNMENT
Mandy Little and Victor Frankel moved and seconded that the regular meeting of the Board of Trustees be adjourned.
Upon roll call, all members present voted Yes. Motion carried.
(Resolution #16-4259)
The meeting was duly adjourned at 6:36 p.m.
https://www.jalc.edu/wp-content/uploads/2022/04/MIN-03-22-22.pdf
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