City of Mt. Vernon City Council met June 6.
Here are the minutes provided by the council:
The Mt. Vernon City Council held a Regular City Council Meeting at 7:00 p.m. in the City Council Chamber at City Hall, 1100 Main Street, Mt. Vernon, Illinois. Facebook Live: https://www.facebook.com/MtVernonIL.
Mayor John Lewis opened the meeting.
Mr. Richard Straeter from Broken, Loved, Healed Ministry led the Invocation. The Pledge of Allegiance was recited.
ROLL CALL
Roll call showed present: Council Member Ray Botch, Council Member Joe Gliosci, Council Member Mike Young, and Mayor John Lewis. Absent: Council Member Donte Moore
PRESENTATION OF JOURNALS
The Journals for the May 16, 2022 Regular City Council Meeting and the May 23, 2022 Public Hearing were presented for approval.
Council Member Joe Gliosci motioned to approve the Journals as presented. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
VISITORS/CITIZENS REQUESTS/ADDRESSES FROM THE AUDIENCE
None.
APPROVAL OF CONSOLIDATED VOUCHERS FOR ACCOUNTS PAYABLE
The Consolidated Vouchers for Accounts Payable were presented to Council for approval.
Council Member Ray Botch motioned to approve the Consolidated Vouchers for Accounts Payable in the amount of $1,445,458.80. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
BIDS AND QUOTES
City Manager Mary Ellen Bechtel presented Bid Results for the Sealing of Various Parking Lots. This includes Brennan Klein Field parking lot, Lincoln Park Ballfield parking lot, Aquatic Zoo parking lot, Muni West Building parking lot, and parking lots F and G downtown. There were two bids submitted. The low bidder was Jax Asphalt with a bid of $50,287.45. Staff recommendation is to accept the bid from Jax Asphalt in the amount of $50,287.45.
| Jax Asphalt | Mt. Vernon, IL | $50,287.45 |
| Rooter’s Asphalt | Beckemeyer, IL | $58,235.85 |
City Manager Mary Ellen Bechtel presented Bid Results for the Demolition of 10 Properties. There were two bids submitted. Staff recommendation is to award to Heck’s Excavating with the low bid of $88,725.00.
| Heck’s Excavating | Mt. Vernon, IL | $88,725.00 |
| Kenneth A. Hails Exc. | Texico, IL | $91,000.00 |
City Manager Mary Ellen Bechtel presented Bid Results for the Utility Easement – Tree and Brush Clearing Project. There were two bids submitted. Staff recommendation is to award to Heneghan Construction Services with the low bid of $9,462.75.
| Heneghan Construction Serv. | Jerseyville, IL | $9,462.75 |
| Heartland Services, Inc. | Tamaroa, IL | $28,044.15 |
CITY MANAGER
City Manager Mary Ellen Bechtel requested permission to Seek Bids for a Box Culvert for Tolle Road and Brickyard Road. This is for the actual removal of the current culvert and installation of a new box culvert. The box culvert has been purchased; this will just be the cost of the installation.
Council Member Ray Botch motioned to grant permission to Seek Bids for a Box Culvert for Tolle Road and Brickyard Road. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Manager Mary Ellen Bechtel requested permission to Seek Bids to Replace Expansion Joints on Veteran’s Memorial Bridge over I-57/64. This is to fix the joints where the road is attached to the bridge of Exit 94. This is being paid from the Rebuild Illinois Funds received from the State of Illinois. The estimated cost is $155,000. There will be lane closures while the work is being done, complete closure of the exit is not anticipated.
Council Member Mike Young motioned to grant permission to Seek Bids to Replace Expansion Joints on Veteran’s Memorial Bridge over I-57/64. Seconded by Council Member Ray Botch. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Manager Mary Ellen Bechtel requested permission to Seek Bids to Replace the Asphalt Road on Shiloh Drive with Concrete. This is a heavily traveled truck route and there is an area that has failed. This project is being funded from the Rebuild Illinois Funds. $738,540 has been budgeted for this project.
Council Member Joe Gliosci motioned to grant permission to Seek Bids to Replace the Asphalt Road on Shiloh Drive with Concrete. Seconded by Council Member Ray Botch. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Manager Mary Ellen Bechtel requested permission to Seek Bids for the Purchase of Two Backhoes.
Council Member Ray Botch motioned to grant permission to Seek Bids for the Purchase of Two Backhoes. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Manager Mary Ellen Bechtel requested permission to Waive Bidding and Approve the Proposal from PASS Security for a Video Surveillance System and Door Access Control System for the New Police Department Facility. PASS Security is the company that all of our surveillance cameras have been purchased through and this system would continue the integration of the security at the new police department. Staff recommendation is to waive the bidding and approve the proposal from PASS for security cameras and access equipment. The cost is $313,130.00.
Council Member Ray Botch motioned to grant permission to Waive Bidding and Approve the Proposal from PASS Security for a Video Surveillance System and Door Access Control System for the New Police Department Facility. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Manager Mary Ellen Bechtel requested permission for a Street Closure on 9th Street Between Broadway and Harrison on June 11, 2022 from 4:00 p.m. – 10:00 p.m. for a Wedding. Requesting Party: The Granada. Staff recommendation is to approve the street closure.
Council Member Joe Gliosci motioned to grant permission for a Street Closure on 9th Street Between Broadway and Harrison on June 11, 2022 from 4:00 p.m. – 10:00 p.m. for a Wedding. Requesting Party: The Granada. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Manager Mary Ellen Bechtel requested permission for a Street Closure on 9th Street Between Broadway and Harrison on August 8, 2022 from 4:00 p.m. – 10:00 p.m. for a Wedding. Requesting Party: The Granada. Staff Recommendation is to approve the street closure.
Council Member Mike Young motioned to grant permission for a Street Closure on 9th Street Between Broadway and Harrison on August 8, 2022 from 4:00 p.m. – 10:00 p.m. for a Wedding. Requesting Party: The Granada. Seconded by Council Member Ray Botch. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
CITY ATTORNEY
City Attorney David Leggans presented for Second Reading of an Ordinance Vacating Undeveloped Alley; Petitioning Parties are Joseph DeMichael and Karen Gallo. City Manager Bechtel explained that the petitioners own property on both sides of the alley and maintain the alley. There are no city utilities in the alley. Staff recommendation is to vacate this portion of the alley.
Council Member Mike Young motioned to approve Ordinance #2022-17, an Ordinance Vacating Undeveloped Alley; Petitioning Parties are Joseph DeMichael and Karen Gallo. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Attorney David Leggans presented First Reading of an Ordinance Amending Section 9.8 of the Revised Code for the Regulation of Sale and Possession of Fireworks. City Manager Mary Ellen Bechtel explained that the City is hoping this will clear up confusion regarding fireworks sold, purchased, and displayed (discharged) within the City Incorporated Limits. This also aligns with the State of Illinois laws. The main change is renaming the “Permit to Purchase” to “Training Certification Card.” This card gives the holder the ability to purchase and possess fireworks in Mt. Vernon. This does not give the holder of the Training Certification Card permission to display/discharge fireworks. The holder of a Training Certification Card would have to apply for a permit to display (or discharge) within the City. Applications for Permits to display have to be filed with the Fire Chief 15 days in advance of the event with all of the information regarding location, type of fireworks, insurance, as well as meet all other requirements in the Ordinance.
City Manager Bechtel introduced Fire Inspector Aaron Shook to answer questions regarding the Ordinance. Fire Inspector Shook explained that he has conducted training for the Police Department and there are several dates for consumer fireworks training. The future training dates are Thursday, June 9 at 5:30 p.m., Sunday, June 12 at 2:00 p.m., Thursday, June 16 at 10:00 a.m., Monday, June 20 at 5:30 p.m., Sunday, June 26 at 2:00 p.m. and Thursday, June 30 at 5:30 p.m. All classes will be held at the Municipal West Building at 200 Potomac Blvd. Citizens must have a Training Certification Card and a Display Permit to set off fireworks within the City Limits.
Council Member Ray Botch made the motion to suspend the rules and take action on the Ordinance, an Ordinance Amending Section 9.8 of the Revised Code for the Regulation of Sale and Possession of Fireworks. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
Council Member Ray Botch motioned to approve Ordinance #2022-18, an Ordinance Amending Section 9.8 of the Revised Code for the Regulation of Sale and Possession of Fireworks. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Attorney David Leggans presented a Resolution Requesting Permission from IDOT to Close State Route 37 on June 18, 2022 from 11:00 a.m. – 1:00 p.m. for the Juneteenth Parade. City Manager Mary Ellen Bechtel stated this Resolution is required by IDOT for them to consider the closure of Route 37 for the Juneteenth Parade.
Council Member Mike Young motioned to approve a Resolution Requesting Permission from IDOT to Close State Route 37 on June 18, 2022 from 11:00 a.m. – 1:00 p.m. for the Juneteenth Parade. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Attorney David Leggans presented a Resolution Approving the Use of Funds from the Illinois Department of Motor Fuel Tax Program to Resurface Roads. City Manager Mary Ellen Bechtel explained this is for resurfacing Woodglen Avenue ($263,000.00), Wren to Robin ($48,000.00), and Lake Street to Columbia ($88,000.00).
Council Member Ray Botch motioned to approve a Resolution Approving the Use of Funds from the Illinois Department of Motor Fuel Tax Program to Resurface Roads. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Attorney David Leggans presented a Resolution Authorizing Acceptance of the Proposal from Veolia to Replace the Centrifuge at the Wastewater Treatment Plant with Two Screw Presses. City Manager Mary Ellen Bechtel stated that the City wants to continue efficiency improvements at the Sewer Treatment Plant and the next improvement is to replace the centrifuge for the dewatering process and install a screw press. This gives a greater capacity with less maintenance and lower energy costs. This proposal is for the removal of the centrifuge and the installation of the new multi-disc screw press with two screws (expandable to three), a large polymer skid, and new conveyor. This is at a cost not to exceed price of $645,736.62. The City has $571,397 in reserve for this project. The remaining balance will come from the Capital Funds that were allocated to Utility Improvements through the 1% sales tax. The lead time on this project is about 6-7 months.
Council Member Ray Botch motioned to approve a Resolution Authorizing Acceptance of the Proposal from Veolia to Replace the Centrifuge at the Wastewater Treatment Plant with Two Screw Presses. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
City Attorney David Leggans presented a Resolution Approving the Contract Between the City and CWI of Illinois, Inc. dba Republic Services. City Manager Mary Ellen Bechtel explained that this is a five-year agreement which includes weekly trash/garbage, biweekly recycling, weekly yard waste, and bulk items. This does include a fuel surcharge clause when the 90-day average fuel cost is over $4.50 based on the Highway Diesel Fuel Price Midwest (PADD2) Index. The City will be assessed a surcharge based on the Fuel Recovery Fee Table that is attached to the contract.
Pick-ups in a year:
Trash/Garbage - 4,800 accts X 52 weeks 249,600.
Recycling - 4,800 X .40 X 26 49,920.
Yard Waste - 4,800 X .40 X 52 99,840.
Bulk Pick up - Avg. 50 per week 2,600.
Council Member Ray Botch motioned to approve a Resolution Approving the Contract Between the City and CWI of Illinois, Inc. dba Republic Services. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
MAYOR
None.
CITY COUNCIL
None.
VISITORS/CITIZENS REQUESTS/ADDRESSES FROM THE AUDIENCE
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
Council Member Joe Gliosci motioned to adjourn. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Young, and Lewis. Absent: Moore.
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