City of West Frankfort City Council met May 24.
Here are the minutes provided by the council:
1. Mayor Jordan Called The Meeting To Order At 6:00 P.M. Requesting A Roll Call. Commissioner Simpson And Stanley Were In Attendance. Along With The City Attorney And City Clerk. Commissioner Warren And Harkins Were Absent.
2. Mayor Jordan Asked For Approval Of The Minutes From The May 10th, 2022 Regular Council Meeting. The Mayor Stated We Are A Five (5) Member Board And Three (3) Is A Majority So As Long As We Have Three (3) Yes Votes Tonight Anything Will Pass, We Have A Quorum So Everything Is Legit. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
3. The Next Item Was Approval To Pay City Bills And Payroll In The Amount Of $149,645.09. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
4. The Next Item Was Approval Of A Resolution Appointing Supervisory Positions Within The City Of West Frankfort. They Are As Follows. City Attorney-Michael Riva, Fire Chief-Acting Chief Derek Sailliez, Police Chief-John Prudent, City Clerk Treasurer-Angela Baker Deaton, Deputy City Clerk-Andrea Bolen, Deputy Treasurer-Chris Veteto, Street Superintendent Larry Presley, Water Superintendent~ Jim White, Sewer Superintendent-Charles Hubble, Incubator/Mall Manager-Don Gass.
Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
5. The Next Item Was Discussion, With Possible Action, Approval Of Liquor License Applications. This Is An Application From Kyle Hargis That We Have Not Completed Yet. We Have Some Things To Look Over. We Were Not Able To Get Everything We Needed To Be Able To Vote On This, So This Item Was Tabled Until Next Meeting
6. The Next Item Was Discussion, With Possible Action, Regarding Possible Wage Increase For Certain Union And Non-Union Employees. The Following Departments Have Agreed To The 80 Cent Per Hour Increase. The Fire, Street, Water, Sewer, Dispatchers, Office Staff, Finance, Codes Departments And Mall/Incubator Employees. The Mayor Stated This Represents Five Unions And Then Non-Union Personnel. The Increase Will Go Back Until Feb 28th Or March 1st Depending On What The Contract States. The Goal Is To Have This Start On The Next Pay Check. Then Everyone Will Receive A Separate Check For Back Pay For The Other Portion. For The Union Contract This Is Called A Wage Re-Opener. The Police Department Has Not Agreed On The Raise So They Are Not Included In This, But We Are Moving Forward With The Rest Of The Employees. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
7. The Next Item Was Discussion, With Possible Action, Regarding Grievances From The Fraternal Order Of Police. The Mayor Stated Last Meeting In Executive Session We Heard From Ron Howard Of The Police Department Who Feels He Was Not Paid According To The Contract. We Did Not Approve The Grievance So He Was Paid They Way He Was Supposed To Be Paid. The Fourth Step Of This Is To Take This To Arbitration. In That We Will Be By Council And Arbitrators Will Be Picked The Ruling Will Be Made. This Will Be A Long Process. We Do Not Have To Vote On This Because It Is Going To Arbitration.
The Mayor Stated As Far As Unions Go; I Would Like To Let You Know; We Settled The Contract With The Dispatchers Today. They Are Taking A One Year Contract Extension That Will Include The Eighty Cents Per Hour Increase. That Contract Will Be Presented To Be Approved The Next Council.
8. The Next Item Was Approval Of A Resolution With Dixie Cream Donut Shoppe For Redevelopment Of Certain Property Utilizing Tax Increment Financing Located In The City Of West Frankfort, Illinois. The Mayor Stated Our Tif Director Keith Moran Has An Agreement For Us To Approve That Will Allow Us To Reimburse Dixie Cream For 100% Of Their Eligible Cost For Them To Move And Replace Their Sign. The Cost Is $42,750.00. The TIF Money Is For Us To Encourage And Help Businesses In The Community. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
9. The Next Item Was Approval Of A Resolution Of Acceptance Of Proposals To Furnish Materials And Approval Of Award Regarding The 2022 Motor Fuel Program. Illini Asphalt Got The Bid For Emulsified Asphalt For $2.91 Total Cost $106,215.00 And Ca-16 For $31.50 Total Cost $57,487.50 Also For Emulsified Asphalt Hfe-300 For $2.65 Total Cost Of $42,750.00 And Beelman Logistics Got The Bid For Coarse Aggregate Ca-10 For $15.69 Total Cost $31,380.00 And Ca-1 For $16.94 Total Cost Of $1,694.00. Anna Quarries Also Placed A Bid But They Were The Higher Bid. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
10. The Next Item Was Discussion, With Possible Action, Regarding The Notice Of Intent To Award Regarding The Water System Meter Replacement - Phase 1 Project. The Mayor Stated We Had A Bid Opening On This As Well. Midwest Petroleum & Excavating, Inc. Who Is Steve Lampley Out Of Benton Was The Low Bidder. Wiggs Excavating Also Placed A Bid But Came In Higher. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
11. The Next Item Was Approval Of An Agreement For Engineering Services. The Mayor Stated Our Five-Year Engineering Agreement Was Expiring So We Put Out Bids Tom Come Talk To Us And Review With Us What They Can Do For Us. We Had A Three Person Selection Committee Who Included Himself, Roger Stanley, Street Commissioner And Larry Presley The Street Supervisor. We Held Interviews With The Following Companies: Bacon Farmer Workman Who Are A Larger Firm Out Of Cape Girardeau. They Have 126 Employees They Work A Lot On The River Down In Paducah. They Were Qualified But We Are Such A Small Community I Felt That They Were Just Too Large For Us. We Then Had Hutchison Engineering, Inc. They Have An Office Around Here But Do Not Have Any Water And Sewer Capabilities. Then We Met With Brown & Roberts They Are From Harrisburg And Are Our Current Engineering Firm. We Fit Together With Them Very Nicely Size Wise If We Need Something They Are Always Available For Us. We Can Always Reach Them. It Was The Mayors; Recommendation To Re-New The Contract With Brown & Roberts, Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
12. The Next Item Was Approval Of An Agreement For The Purchase Of Surplus Property. The Mayor Stated Its His Pleasure To Announce The Methodist Church At 401 West Main Has Been Sold To Crosswalk For $34,400.00. They Are Going To Build A Brand-New Building On Site Where They Are At Currently. We Are Going To Vote On Selling Them This Surplus Property At 401 West Main. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
13. The Next Item Was Approval Of An Agreement Between The City Of West Frankfort And Central Realty, LLC Regarding The Listing Of Surplus Property For Sale. We Have These Listed With Central Realty Out Of St. Louis. Who Is Working With Our Local Realtor, We Have Several Acres Of Land Available For Business. This Will Help Put Us On The Map To Reach More Potential Buyers Who Want To Invest In Our Community. We Have 5.19 Acres In Front Of The Mall, 1.14 Acres Behind The Mall Corner Lot, 1.14 Acres Behind The Mall, .82 Acres Behind The Mall, 1.26 Acres Next To Quest, .53 North Of Road, And 14.46 Acres With 10 Acres Of Land And A 5 Acre Pond. They Will Also Help Us Lease Out Space In The Mall. The Mayor Stated We Will Have The Wording Redone On The Agreement That We Received And Bring A New One Back To Council. Im Just Asking For Approval To Move Forward With This Company. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
14. The Next Item Was Discussion, With Possible Action, Regarding The Renewal Of The Generator Planned Maintenance Agreement With Cummins Sales & Service. The Mayor Stated This Is For The Generator Out Back Here Of City Hall And For The One Out At The Sewer Plant. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson, Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve, Motion Carried.
15. The Next Item Was Approval To Pay An Invoice From Cummins Sales And Service In The Amount Of $4,132.92 Regarding Repairs For The Sewer Department, Repairs Were Made To The Generator At The Sewer Plant. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
16. The Next Item Was Approval To Pay An Invoice From Rend Lake College In The Amount Of $2,125.00 Regarding Paramedic Program For The Fire Department. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
17. The Next Item Was Approval To Authorize An Estimate From L & K Fire Protection In The Amount Of $9.505.31 Regarding Repairs For The Mall. The Mayor Stated The Mall Was Built In The Late 80's And We Need To Replace The Back Flow Valve Assembly For The Sprinkler Fire Protection System To Work Properly. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
18. Building And Sign Permits ~
The 1st One Is For Vicky Wolf At 306 East Oak Building A Garage With A Fee Of $100.00 For The Permit, Commissioner Stanley Made A Motion For Approval, Seconded By Ioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
The 2nd One Is For Tyler Riddle At 1907 "B" Street Is Building A Portable Storage Building On Concrete Block Foundation Taxidermy Shop. A $100.00 Fee For The Permit Was Charged, Commissioner Stanley Made A Motion For Approval, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
The 3rd One Is For Nancy Rady At 1306 East Lindell For Demolition Of A Home. Commissioner Stanley Made A Motion For Approval, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
The Final One Is Kenneth/Connie Sloan At 702 N Adams Who Are Building A Pole Barn. Tru-Built Out Of Marion Is Building The Approx 1500 Square Foot Pole Barn. A Fee Of $225.00 Was Charged For This Permit. Commissioner Stanley Made A Motion For Approval, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
19. Mayor's Report ~
The Mayor Stated He Would Like To Clarify With The Sale Of The Methodist Church That Connie's Group Will Be Moving Back Into The Trinity Church. Connie Has Been A Real Good Real Estate Person For Us Everytime They Move Into A Building We End Up Selling It.
In The Future Moreland/Bishop Will Be Seeing The Sale Of The Old City Hall Building. They Are Turning It Into Their Corporate Office Building After Some Updates Are Made To It.
Commissioner Reports: Commissioner Simpson Stated She Thinks The City Clerk And Deputy Treasurer Are Doing A Great Job.
Commissioner Stanley Stated That The Street Guys Are Doing A Great Job They Are Short Handed. Water Superintendent Jim White Is Doing A Great Job Too.
Commissioner Warren And Harkins Were Not In Attendance.
20.Audience Questions Or Comments: There Were No Audience
Questions Or Comments.
21. Mayor Jordan Asked For Approval To Go Into Executive Session To Discuss Contract Negotiations, Union Grievances, Personnel, And/Or Pending Litigation, As Well As Discuss Litigation Of Bio Medical Applications Of Illinois Against The City Of West Frankfort And Others, With Possible Action. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners Along With The Mayor Voted Yes. Motion Carried. The Council Went Into Executive Session At 6:25 P.M.
22. They Returned From Executive Session Where They Took No Action. The Mayor Needs A Motion To Go Back Into Regular Session. Commissioner Harkins Made A Motion For Approval, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried
23. With No Further Business To Be Discussed, The Meeting Was Adjourned On A Motion By Commissioner Harkins At 7:03 P.M.
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