Illinois Community College District No. 521 Board of Trustees met June 14.
Here are the minutes provided by the board:
CALL TO ORDER
Vice-Chairman Larry Manning called the regular Board of Trustees meeting to order at 6:28 PM.
ROLL CALL
Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Dr. David Asbery
Mr. Randall Crocker
Mr. Brian Dorris
Mr. Jeff Jones
Mr. Larry Manning
Those absent were:
Mr. John Kabat
Mr. Randy Rubenacker
Mr. Colt Henson (Student Trustee)
Others present were:
Mr. Terry Wilkerson, Mr. Chad Copple, Mrs. Lori Ragland, Mrs. Kim Wilkerson, Mr. John Gulley, Mr. Henry “Buster” Leeck, Mrs. Cathy DeJarnette, Mrs. Gabby Farner, Mr. Nathan Wheeler, Mr. Jonathon Walters, Mr. Donnie Millenbine, Mrs. Andrea Banach, Mrs. Margo Wagner, Mrs. Bria Robinson, Mrs. Vickie Schulte
GENERAL INFORMATION
ANNOUNCEMENTS
1. June 21 – 23, 2022
Kids Camps
Rend Lake College Campus
2. Mon, July 18 – Thur, July 21; 8:30a to 4:00p
Jr. Future Business Warriors Camp
Rend Lake College Campus
3. Wednesday, July 27, 2022; 8am – 1pm
Warrior Day Workshop
RLC Event Center
4. Wednesday, August 3, 2022; 8am – 1pm
Warrior Day Workshop
RLC Event Center
5. Saturday, August 13, 2022; 8am – 1pm
Warrior Day Workshop
RLC Event Center
6. Thursday, September 8, 2022
Rend Lake College Foundation Golf Outing
Rend Lake Golf Complex
7. Tuesday, September 13, 2022
IACAC College Fair
RLC Event Center
MOTION FOR
EXECUTIVE SESSION
NO EXECUTIVE SESSION
RESUME OPEN MEETING
NO EXECUTIVE SESSION
CONSENT AGENDA
Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. May 10, 2022 Board of Trustees Meeting Minutes;*
2. Approval of Course and Curriculum;*
3. Approval of Revisions to Rend Lake College Policy and Procedure 2.1720 – Community Use of College Facilities (Second Reading);*
4. Approval of Revisions to Rend Lake College Policy 3.1110 – Computation of Hourly Rate of Pay for Part Time Employees (Second Reading);*
5. Approval of Revisions to Job Descriptions;*
6. Approval of Revisions to Rend Lake College Policy and Procedure 3.1115 – Stipends;*
7. Approval of Revisions to Rend Lake College Policy & Procedure 4.1115 – Fees*
Mr. Crocker made a motion to approve the Consent Agenda as recommended; seconded by Mr. Dorris. On a roll call vote, those present voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
APPROVAL OF REVISIONS TO REND LAKE COLLEGE POLICY & PROCEDURE 4.1505 – TEXTBOOKS
(FIRST READING)
Mr. Wilkerson recommended to approve revisions to Rend Lake College Policy & Procedure 4.1505 – Textbooks, as presented, first reading, effective July 12, 2022.
As recommended, Dr. Asbery made a motion to approve revisions to Rend Lake College Policy & Procedure 4.1505 – Textbooks, as presented, effective July 12, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
APPROVAL OF REVISIONS TO REND LAKE COLLEGE POLICY & PROCEDURE 3.1015 – TERMS OF APPOINTMENT AND TERMINATION OF FULL TIME EMPLOYEES
(FIRST READING)
Mr. Wilkerson recommended to approve revisions to Rend Lake College Policy & Procedure 3.1015 – Terms of Appointment and Termination of Full-Time Employees, as presented, first reading, effective July 1, 2022.
As recommended, Mr. Dorris made a motion to approve revisions to Rend Lake College Policy & Procedure 3.1015 – Terms of Appointment and Termination of Full-Time Employees, as presented, first reading, effective July 1, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
APPROVAL OF REVISIONS TO REND LAKE COLLEGE POLICY & PROCEDURE 3.1105 – WORKWEEK AND COMPUTATION OF HOURLY RATE OF PAY FOR FULL-TIME EMPLOYEES
(FIRST READING)
Mr. Wilkerson recommended to approve revisions to Rend Lake College Policy & Procedure 3.1105 – Workweek and Computation of Hourly Rate of Pay of Full-time Employees, as presented, first reading, effective July 1, 2022.
As recommended, Dr. Asbery made a motion to approve revisions to Rend Lake College Policy & Procedure 3.1105 – Workweek and Computation of Hourly Rate of Pay of Full-time Employees, as presented, first reading, effective July 1, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
APPROVAL OF 2022 – 2023 HANDBOOKS
(TO BE PROVIDED)
Mr. Wilkerson recommended to approve the following 2022-2023 Handbooks as provided:
RLC Foundation Children’s Center
Culinary Arts
Student Athletes
Club Athletes
Coaches
As recommended, Mr. Dorris made a motion to approve the following 2022-2023 Handbooks as provided:
RLC Foundation Children’s Center
Culinary Arts
Student Athletes
Club Athletes
Coaches
The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
APPOINTMENT OF DISTRICT TREASURER
Mr. Wilkerson recommended to appoint Mr. John Gulley, Chief Financial Officer, as Treasurer of Rend Lake College District No. 521 effective July 1, 2022.
As recommended, Mr. Crocker made a motion to appoint Mr. John Gulley, Chief Financial Officer, as Treasurer of Rend Lake College District No. 521 effective July 1, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
APPROVAL OF ENGAGEMENT LETTER FOR FY 2022 AUDIT
Mr. Wilkerson recommended to approve the engagement letter for the providing of both audit services and tax return preparation for FY 2022 as presented.
As recommended, Mr. Jones made a motion to approve the engagement letter for the providing of both audit services and tax return preparation for FY 2022 as presented. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
APPROVAL OF 2022 – 2023 TREASURER’S BOND
Mr. Wilkerson recommended to approve a revision to the amount of coverage needed and the principal party insured under a surety bond for Rend Lake College District No. 521 as required by State of Illinois statute for the Fiscal Year 2023.
As recommended, Mr. Dorris made a motion to approve a revision to the amount of coverage needed and the principal party insured under a surety bond for Rend Lake College District No. 521 as required by State of Illinois statute for the Fiscal Year 2023. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
APPROVAL TO TRANSFER MONIES TO THE WORKING CASH FUND
Mr. Wilkerson recommended to transfer $2,481,000 from the Education Fund to the Working Cash Fund to repay earlier transfers which were made in anticipation of revenues to be received by the College.
As recommended, Mr. Crocker made a motion to transfer $2,481,000 from the Education Fund to the Working Cash Fund to repay earlier transfers which were made in anticipation of revenues to be received by the College. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
APPROVAL OF TRANSFER WORKING CASH FUND MONIES
Mr. Wilkerson recommended to transfer up to $3,400,000 from the Working Cash Fund to the Education Fund.
As recommended, Mr. Crocker made a motion to transfer up to $3,400,000 from the Working Cash Fund to the Education Fund. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
PERMISSION TO ACCEPT BID TO INSTALL OVERHEAD DOOR AT AGRONOMY INNOVATION CENTER
Mr. Wilkerson recommended to accept the bid from Bevis Construction, Inc. for the base bid in the amount of $97,100 to install a 40’ x 18’ Overhead Door at Agronomy Innovation Center.
As recommended, Mr. Dorris made a motion to accept the bid from Bevis Construction, Inc. for the base bid in the amount of $97,100 to install a 40’ x 18’ Overhead Door at Agronomy Innovation Center. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
REND LAKE COLLEGE MINUTES OF JUNE 14, 2022 BOARD OF TRUSTEE MEETING APPROVAL OF RESOURCE ALLOCATION MANAGEMENT PLAN (RAMP FY24)
Mr. Wilkerson recommended to approve the Resource Allocation Management Plan (RAMP FY24), as presented, for transmittal to the Illinois Community College Board effective June 14, 2022.
As recommended, Mr. Jones made a motion to approve the Resource Allocation Management Plan (RAMP FY24), as presented, for transmittal to the Illinois Community College Board effective June 14, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
PERSONNEL
RATIFY ACCEPTANCE OF RESIGNATION – SPECIALIST – RECRUITER & STUDENT SUCCESS, AND BASEBALL COACH
Mr. Wilkerson recommended to accept with regret the resignation of Mr. Walker Bullington, Recruitment & Student Success Specialist and Baseball Coach, effective May 15, 2022.
As recommended, Dr. Asbery made a motion to accept with regret the resignation of Mr. Walker Bullington, Recruitment & Student Success Specialist and Baseball Coach, effective May 15, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
RATIFY ACCEPTANCE OF RESIGNATION – SPECIALIST – COMMUNITY OUTREACH
Mr. Wilkerson recommended to accept with regret the resignation of Ms. Kristen Garner, Community Outreach
Specialist, effective May 31, 2022.
As recommended, Mr. Dorris made a motion to accept with
regret the resignation of Ms. Kristen Garner, Community
Outreach Specialist, effective May 31, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
RATIFY ACCEPTANCE OF RESIGNATION – LEAD CHILD CARE PROVIDER, REND LAKE COLLEGE FOUNDATION CHILDREN’S CENTER
Mr. Wilkerson recommended to accept with regret the resignation of Ms. Chelsey Thompson, Lead Child Care Provider, Rend Lake College Foundation Children’s Center, effective June 2, 2022.
As recommended, Mr. Jones made a motion to accept with regret the resignation of Ms. Chelsey Thompson, Lead Child Care Provider, Rend Lake College Foundation Children’s Center, effective June 2, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
APPOINT NURSING INSTRUCTOR
Mr. Wilkerson recommended to appoint Ms. Hannah Nelson as Nursing Instructor on a full-time, 50-week, tenure track
industrial contract at an annual salary of $67,000, prorated for the remainder of the fiscal year, pending a successful background check, effective July 18, 2022.
As recommended, Mr. Crocker made a motion to appoint
Ms. Hannah Nelson as Nursing Instructor on a full-time, 50- week, tenure track industrial contract at an annual salary of $67,000, prorated for the remainder of the fiscal year, pending a successful background check, effective July 18, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
PERMISSION TO CREATE THE POSITION AND JOB DESCRIPTION, AND ADVERTISE FOR COORDINATOR – EARLY CHILDHOOD EDUCATION PROGRAM
Mr. Wilkerson recommended to grant permission to create the position and job description, and advertise for Coordinator – Early Childhood Education effective June 14, 2022.
As recommended, Mr. Jones made a motion to grant permission to create the position and job description, and advertise for Coordinator – Early Childhood Education effective June 14, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
PERMISSION TO TRANSFER DEPUTY CHIEF OF POLICE & SAFETY OFFICER TO CHIEF OF POLICE AND REVISE JOB DESCRIPTION
Mr. Wilkerson recommended to grant permission to transfer Mr. Damon Sims from Deputy Chief of Police & Safety Officer to Chief of Police, on a full-time, 48-week, non-tenure contract with an annual salary of $55,000, and revise job description, effective July 1, 2022.
As recommended, Mr. Dorris made a motion to grant permission to transfer Mr. Damon Sims from Deputy Chief of Police & Safety Officer to Chief of Police, on a full-time, 48- week, non-tenure contract with an annual salary of $55,000, and revise job description, effective July 1, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
PERMISSION TO TRANSFER POLICE OFFICER TO DEPUTY CHIEF OF POLICE AND REVISE JOB DESCRIPTION
Mr. Wilkerson recommended to grant permission to transfer Mr. Rodney Sweetin from Police Officer to Deputy Chief of Police on a full-time, 50-week, non-tenure track contract with an annual salary of $44,000, and revise the job description, effective July 1, 2022.
As recommended, Mr. Jones made a motion to grant permission to transfer Mr. Rodney Sweetin from Police Officer to Deputy Chief of Police on a full-time, 50-week, non-tenure track contract with an annual salary of $44,000, and revise the job description, effective July 1, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
PERMISSION TO CREATE THE POSITION AND JOB DESCRIPTION AND TRANFER POLICE OFFICER TO POLICE CAPTAIN AND SAFETY & TRAINING OFFICER
Mr. Wilkerson recommended to grant permission to create the position and job description and transfer Mr. Sawyer Nichols from Police Officer to Police Captain and Safety & Training Officer on a full-time, 50-week, non-tenure contract with an annual salary of $45,000, effective July 1, 2022.
As recommended, Mr. Jones made a motion to grant permission to create the position and job description and transfer Mr. Sawyer Nichols from Police Officer to Police Captain and Safety & Training Officer on a full-time, 50- week, non-tenure contract with an annual salary of $45,000, effective July 1, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
PERMISSION TO ADVERTISE FOR POLICE OFFICER
Mr. Wilkerson recommended to grant permission to advertise for Police Officer, effective June 14, 2022.
As recommended, Mr. Dorris made a motion to grant permission to advertise for Police Officer, effective June 14, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
REALIGN JOB DUTIES AND REVISE JOB DESCRIPTION OF DIRECTOR – NURSING
Mr. Wilkerson recommended to grant permission to realign the job duties of Mrs. Susan Wiley, Director of Nursing on a full-time, 50-week contract at an annual salary of $92,573.42 effective July 1, 2022.
As recommended, Mr. Jones made a motion to grant permission to realign the job duties of Mrs. Susan Wiley, Director of Nursing on a full-time, 50-week contract at an annual salary of $92,573.42 effective July 1, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
REALIGN JOB DUTIES AND REVISE JOB DESCRIPTION OF COORDINATOR – TECHNICAL SERVICES AND COLLECTION MANAGEMENT TO DIRECTOR – LEARNING RESOURCE CENTER
Mr. Wilkerson recommended to grant permission to realign the job duties and revise the job description of Mrs. Sandy West, Coordinator – Technical Services and Collection Management to Director – Learning Resource Center on a full-time, 48-week contract at an annual salary of $50,031 effective July 1, 2022.
As recommended, Mr. Jones made a motion to grant permission to realign the job duties and revise the job description of Mrs. Sandy West, Coordinator – Technical Services and Collection Management to Director – Learning Resource Center on a full-time, 48-week contract at an annual salary of $50,031 effective July 1, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
APPROVAL OF FY 2023 SALARIES
Mr. Wilkerson recommended to approve the salaries for administration, academic support, office support, police department, and physical plant personnel as provided, and to authorize the administration to set appropriate contract lengths as they see fit, to exceed one year.
As recommended, Mr. Jones made a motion to approve the salaries for administration, academic support, office support, police department, and physical plant personnel as provided, and to authorize the administration to set appropriate contract lengths as they see fit, to exceed one year. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
FINANCIAL INFORMATION
RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective June 14, 2022.
As recommended Mr. Dorris made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective June 14, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes.
REPORTS
ACADEMIC COUNCIL
NO REPORT
ICCTA REPRESENTATIVE
NO REPORT
REND LAKE COLLEGE FOUNDATION
Executive Director of Administrative Services Cathy DeJarnette updated the board on the status of filling the CEO position. She continues to work closing with office staff on daily operations. Work has begun on the Fall Golf Outing as well as the Annual Dinner.
ACCREDITATION
Associate Vice President Chad Copple reported that the review work has begun for the Higher Learning Commission (HLC) assurance review, and he will continue to keep trustees posted on the process.
PRESIDENT’S COMMENTS
President Wilkerson reviewed the recent accomplishments handout noting that the Upward Bound program was awarded a new grant recently extending the program through August 31, 2027.
ADJOURNMENT
There being no other business, at 7:06 PM all trustees present voted aye in favor of adjourning.
The motion to adjourn was made by Mr. Dorris and seconded by Mr. Crocker.
https://www.rlc.edu/downloads/file/1536-june-2022
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