Illinois Community College District No. 521 Board of Trustees met July 12.
Here are the minutes provided by the board:
CALL TO ORDER Chairman Randy Rubenacker called the regular Board of Trustees meeting to order at 6:35 PM.
ROLL CALL Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Mr. Randall Crocker
Mr. Brian Dorris
Mr. Colt Henson (Student Trustee)
Mr. Jeff Jones
Mr. John Kabat
Mr. Larry Manning
Mr. Randy Rubenacker
Those absent were:
Dr. David Asbery
Others present were:
Mr. Terry Wilkerson, Mr. Chad Copple, Mrs. Lori Ragland, Mrs. Kim Wilkerson, Mr. John Gulley, Mr. Henry “Buster” Leeck, Mrs. Cathy DeJarnette, Mr. Nathan Wheeler, Mr. Jonathon Walters, Mr. Donnie Millenbine, Mrs. Andrea Banach, Mrs. Vickie Schulte, Mrs. Mallory Howell
GENERAL INFORMATION
ANNOUNCEMENTS
1. Mon, July 18—Thurs, July 21; 8:30a to 4:00p
Jr. Future Business Warriors Camp
Rend Lake College Campus
2. Wednesday, July 27, 2022; 8am – 1pm
Warrior Day Workshop
RLC Event Center
3. Wednesday, August 3, 2022; 8am – 1pm
Warrior Day Workshop
RLC Event Center
4. Saturday, August 13, 2022; 8am – 1pm
Warrior Day Workshop
RLC Event Center
5. Thursday, September 8, 2022
Rend Lake College Foundation Golf Outing
Rend Lake Golf Complex
6. Tuesday, September 13, 2022
IACAC College Fair
RLC Event Center
MOTION FOR EXECUTIVE SESSION
Chairman Randy Rubenacker asked for a motion to move into Executive Session pursuant to Section 2 (c)(1)(21). Mr. Dorris motioned; seconded by Mr. Kabat. On a roll call vote, all voted yes. Student Trustee voted yes. The Board went into executive session at 6:36 PM.
RESUME OPEN MEETING
Chairman Randy Rubenacker asked for a motion to reopen the public meeting; Mr. Kabat motioned; seconded by Mr. Henson. On a roll call vote, all voted yes. Student Trustee voted yes. At 7:17 PM, Chairman Rubenacker reconvened the open session of tonight’s meeting.
CONSENT AGENDA
Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. June 14, 2022 Board of Trustees Meeting Minutes;*
2. Approval of Revisions to Rend Lake College Policy and Procedure 4.1505- Textbooks*
3. Approval of Revisions to Rend Lake College Policy and Procedure 3.1015- Terms of Appointment and Termination of Full-Time Employees (Second Reading);*
4. Approval of Revisions to Rend Lake College Policy 3.1105 – Workweek and Computation of Hourly Rate of Pay for Full-Time Employees (Second Reading);*
5. Approval to Destroy Closed Session Tapes*
6. Approval to Release Closed Session Minutes*
7. Approval of Revisions to Job Descriptions*
Mr. Kabat made a motion to approve the Consent Agenda as recommended; seconded by Mr. Henson. On a roll call vote, those present voted yes. Student Trustee voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS APPROVAL OF 2022 – 2023 HANDBOOKS (TO BE PROVIDED)
Mr. Wilkerson recommended to approve the following 2022-2023 Handbooks as provided: RLC Student Handbook As recommended, Mr. Manning made a motion to approve the following 2022-2023 Handbooks as provided:
RLC Student Handbook
The motion was seconded by Mr. Henson. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF JOINT AGREEMENT FOR DUAL CREDIT EDUCATIONAL COOPERATION BETWEEN REND LAKE COLLEGE, DISTRICT #521 AND JOHN A LOGAN, DISTRICT #530
Mr. Wilkerson recommended to approve a Joint Agreement for Dual Credit between Rend Lake College District No. 521 and John A Logan District No. 530 as presented, effective Fall 2022—Spring 2023.
As recommended, Mr. Kabat made a motion to approve the Joint Agreement for Dual Credit Educational Cooperation between Rend Lake College District No. 521 and John A Logan District No. 530 as presented, effective Fall 2022—Spring 2023. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF MASTER ARTICULATION AGREEMENT BETWEEN REND LAKE COLLEGE DIST#521 AND SOUTHERN ILLINOIS UNIVERSITY – CARBONDALE
Mr. Wilkerson recommended to approve the Master Articulation Agreement between Rend Lake College District No.521 and Southern Illinois University – Carbondale, as presented, effective July 12, 2022.
As recommended, Mr. Dorris made a motion to approve the Master Articulation Agreement between Rend Lake College District No.521 and Southern Illinois University – Carbondale as presented, effective July 12, 2022. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF DELTA REGIONAL AUTHORITY AWARD RESOLUTION
Mr. Wilkerson recommended to approve the proposed resolution regarding the Delta Regional Authority (DRA) award application. If the DRA award is granted, this resolution authorizes funds from Rend Lake College (the Awardee) in the amount of $35,345 to said award from DRA in the amount of $182,422 for a total project investment of $217,767, effective July 12, 2022.
As recommended, Mr. Kabat made a motion to approve the proposed resolution regarding the Delta Regional Authority (DRA) award application. If the DRA award is granted, this resolution authorizes funds from Rend Lake College (the Awardee) in the amount of $35,345 to said award from DRA in the amount of $182,422 for a total project investment of $217,767, effective July 12, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes. Student Trustee voted yes.
ANNUAL REVIEW AND ACCEPTANCE OF COLLEGE MISSION STATEMENT AND MISSION DOCUMENT
Mr. Wilkerson recommended to review and accept the College Mission Statement as well as the Mission
Document as provided, effective July 12, 2022. As recommended, Mr. Henson made a motion to review and accept the College Mission Statement as well as the Mission Document as provided, effective July 12, 2022.The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
NEW BUSINESS / PERSONNEL APPROVAL OF REVISIONS TO REND LAKE COLLEGE POLICY & PROCEDURE 1.5000— ORGANIZATIONAL CHART AND ORGANIZATIONAL RESTRUCTURE OF THE REND LAKE COLLEGE FOUNDATION
Mr. Wilkerson recommended to approve the organizational restructure/transition of the administration, staff and support staff of Rend Lake College as it relates to the Rend Lake College Foundation. This recommendation includes the changes to the organizational chart (Policy & Procedure 1.5000), promotion of staff, changes to titles and accompanying job descriptions, including those impacted by these changes, as well as respective salaries, prorated for the remainder of the fiscal year, as provided, effective July 16, 2022.
As recommended, Mr. Jones made a motion to approve the organizational restructure/transition of the administration, staff and support staff of Rend Lake College as it relates to the Rend Lake College Foundation. This recommendation includes the changes to the organizational chart (Policy & Procedure 1.5000), promotion of staff, changes to titles and accompanying job descriptions, including those impacted by these changes, as well as respective salaries, prorated for the remainder of the fiscal year, as provided, effective July 16, 2022.The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERSONNEL RATIFY ACCEPTANCE OF RESIGNATION – DIRECTOR- FINANCIAL AID
Mr. Wilkerson recommended to accept with regret the resignation of Ms. Cheri Rushing, Director of Financial Aid, effective July 14, 2022.
As recommended, Mr. Manning made a motion to accept with regret the resignation of Ms. Cheri Rushing, Director of Financial Aid, effective July 14, 2022. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
RATIFY ACCEPTANCE OF RESIGNATION – ASSISTANT DIRECTOR – REND LAKE COLLEGE FOUNDATION
Mr. Wilkerson recommended to accept with regret the resignation of Ms. Kelsey Page, Assistant Director of the Rend Lake College Foundation, effective July 7, 2022. As recommended, Mr. Dorris made a motion to accept with regret the resignation of Ms. Kelsey Page, Assistant Director of the Rend Lake College Foundation, effective July 7, 2022. The motion was seconded by Mr. Henson. On a roll call vote, those present voted yes. Student Trustee voted yes.
RATIFY APPOINTMENT OF LEAD INFANT ROOM TEACHER, REND LAKE COLLEGE FOUNDATION CHILDREN’S CENTER Mr. Wilkerson recommended to ratify the appointment of Ms. Elissa Brown as Lead Infant Room Teacher, Rend Lake College Foundation Children’s Center, on a full-time, 50-week, non-tenure track contract at an annual salary of $35,000, effective July 1, 2022.
As recommended, Mr. Manning made a motion to ratify the appointment of Ms. Elissa Brown as Lead Infant Room Teacher, Rend Lake College Foundation Children’s Center, on a full-time, 50-week, non-tenure track contract at an annual salary of $35,000, effective July 1, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPOINT INDUSTRIAL ELECTRONICS INSTRUCTOR
Mr. Wilkerson recommended to appoint Mr. Andrew Chambliss as Industrial Electronics and Maintenance Instructor, on a full-time, 36-week, tenure track contract with an annual salary to be determined by the faculty salary committee, pending a successful background check, effective August 11, 2022.
As recommended, Mr. Crocker made a motion to appoint Mr. Andrew Chambliss as Industrial Electronics and Maintenance Instructor, on a full-time, 36-week, tenure track contract with an annual salary to be determined by the faculty salary committee, pending a successful background check, effective August 11, 2022. The motion was seconded by Mr. Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPOINT SPECIALIST RECRUITMENT & STUDENT SUCCESS AND REVISE JOB DESCRIPTION
Mr. Wilkerson recommended to appoint Ms. Heather Maschhoff as Specialist—Recruitment and Student Success, on a full-time, 50-week, non-tenure track contract at an annual salary of $40,000 prorated for the remainder of the fiscal year, and revise job description effective August 08, 2022.
As recommended, Mr. Henson made a motion to appoint Ms. Heather Maschhoff as Specialist—Recruitment and Student Success, on a full-time, 50-week, non-tenure track contract at an annual salary of $40,000 prorated for the remainder of the fiscal year, and revise job description effective August 08, 2022.The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPOINT SPECIALIST STUDENT RECORDS
Mr. Wilkerson recommended to appoint Ms. Samantha Winka as Specialist – Student Records on a full-time, 50- week, non-tenure track contract at an annual salary of $37,000 prorated for the remainder of the fiscal year, pending a successful background check, effective August 1, 2022.
As recommended, Mr. Manning made a motion to appoint Ms. Samantha Winka as Specialist – Student Records on a full-time, 50-week, non-tenure track contract at an annual salary of $37,000 prorated for the remainder of the fiscal year, pending a successful background check, effective August 1, 2022. The motion was seconded by Mr. Kabat On a roll call vote, those present voted yes. Student Trustee voted yes.
APPOINT COORDINATOR – EARLY CHILDHOOD EDUCATION PROGRAM
Mr. Wilkerson recommended to appoint Ms. Heather Miller as Coordinator of the Early Childhood Education Program, on a full-time, 50-week, non-tenure track, grant funded contract at an annual salary of $40,000, prorated for the remainder of the fiscal year, pending a successful background check, effective July 18, 2022.
As recommended, Mr. Jones made a motion to appoint Ms. Heather Miller as Coordinator of the Early Childhood Education Program, on a full-time, 50-week, non-tenure track, grant funded contract at an annual salary of $40,000, prorated for the remainder of the fiscal year, pending a successful background check, effective July 18, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPOINT CTE MENTOR / SUCCESS COACH Item Tabled (TO BE PROVIDED) APPOINT POLICE OFFICER (TO BE PROVIDED)
Mr. Wilkerson recommended to appoint Mr. Trace King as Police Officer, on a full-time, 50-week, non-tenure track, contract at an annual salary of $35,000, prorated for the remainder of the fiscal year, pending a successful background check, effective July 14, 2022.
As recommended, Mr. Davis made a motion to appoint Mr. Trace King as Police Officer, on a full-time, 50-week, non tenure track, contract at an annual salary of $35,000, prorated for the remainder of the fiscal year, pending a successful background check, effective July 14, 2022. The motion was seconded by Mr. Crocker. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPOINT BUSINESS OFFICE ACCOUNTANT (TO BE PROVIDED) Item Tabled PERMISSION TO TRANSFER COMMUNICATION SPECIALIST TO ADMINISTRATIVE ASSISTANT TO THE PRESIDENT AND REVISE JOB DESCRIPTION
Mr. Wilkerson recommended to transfer Mrs. Mary Huggins from Communications Specialist to Administrative Assistant to the President, on a full-time, 50-week, non-tenure contract with an annual salary of $38,000, prorated for the remainder of the fiscal year, and revise job description, effective July 16, 2022.
As recommended, Mr. Jones made a motion to transfer Mrs. Mary Huggins from Communications Specialist to Administrative Assistant to the President, on a full-time, 50- week, non-tenure contract with an annual salary of $38,000, prorated for the remainder of the fiscal year, and revise job description, effective July 16, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO CREATE THE POSITION, ADVERTISE FOR, AND RATIFY APPOINTMENT OF CTE MENTOR/ SUCCESS COACH
Mr. Wilkerson recommended to grant permission to create the position, advertise for, and ratify the appointment of a CTE Mentor/Success Coach at the August 9th meeting, effective July 12, 2022.
As recommended, Mr. Henson made a motion to grant permission to create the position, advertise for, and ratify the appointment of a CTE Mentor/Success Coach at the August 9th meeting, effective July 12, 2022.The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student Trustee voted yes.
FINANCIAL INFORMATION RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective July 12, 2022. As recommended Mr. Manning made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective July 12, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
REPORTS ACADEMIC COUNCIL No Report ICCTA REPRESENTATIVE
Mr. John Kabat, ICCTA Representative, reported that seven local high school student graduates also graduated from Rend Lake College this past year. He also reported the RLC 2021-2022 Men’s basketball team was named the NJCAA Academic Team of the Year with a 3.61 GPA. REND LAKE COLLEGE FOUNDATION Mrs. Cathy DeJarnette reported that the Foundation’s Golf Outing is coming up on September 8, 2022, and the Foundation’s Annual Dinner will be December 8, 2022. She also discussed the Foundation’s restructuring and reported about the newly elected Foundation Board Chairman , Mr. Tony Wielt.
ACCREDITATION
Mr. Chad Copple reported that the Year Four Assurance Review work is continuing, which has a lockdown date of June 12, 2023.
PRESIDENT’S COMMENTS
President Wilkerson highlighted the RLC accomplishments handout. He also provided highlights on FY22 and FY23 grant activity, including projects through Illinois Green Economy Network ($170,000), US Department of Commerce Economic Development Administration ($5,000,000), Illinois Community College Board Early Childhood Access Consortium for Equity ($593,861), Pipeline for the Advancement of the Healthcare Workforce Program ($415,972), and College Bridge Program ($220,000). He asked the trustees about the Annual Board Retreat and what they would like discussed. He also, asked the board members about their interest in attending this year’s ACCT Convention in New York.
ADJOURNMENT
There being no other business, at 7:46 PM all trustees present voted aye in favor of adjourning.
The motion to adjourn was made by Mr. Crocker and seconded by Mr. Henson.
https://www.rlc.edu/downloads/file/1544-july-2022'
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