Illinois Community College District No. 521 Board of Trustees met Aug. 9.
Here are the minutes provided by the board:
CALL TO ORDER
Acting-Chairman Mr. Brian Dorris called the regular Board of Trustees meeting to order at 6:33 PM.
ROLL CALL
Mr. Jeff Jones, Acting-Secretary, called the roll.
Those present were:
Dr. David Asbery
Mr. Randall Crocker
Mr. Brian Dorris
Mr. Jeff Jones
Mr. John Kabat
Mr. Colt Henson (Student Trustee)
Absent
Mr. Larry Manning
Mr. Randy Rubenacker
Others present were:
Mr. Terry Wilkerson, Mr. Chad Copple, Mrs. Lori Ragland, Mr. John Gulley, Mr. Henry “Buster” Leeck,
Mrs. Gabby Farner, Mr. Nathan Wheeler, Mr. Jonathon Walters, Mr. Donnie Millenbine, Mrs. Andrea Banach, Mrs. Margo Wagner, Mrs. Bria Robinson, Mrs. Vickie Schulte, Mr. Jonathan Walters, Mrs. Mary Huggins
PRESENTATION
Vickie Schulte from RL-Cares presented on the different ways RL-Cares helps and reaches out to RLC Students. She gave a handout with the details on the program. RL Cares organizes various student activities throughout the year, such as Lunch on the Lake. They also help students who are in need by means of a food pantry, etc. They also have programs to help students such as the laptop loaner program.
GENERAL INFORMATION
ANNOUNCEMENTS
1. Tuesday, August 09, 2022; 10:00am-2:00pm
ICCB Adult Education Town Hall Meeting
Private Dining Room, Student Center 110
2. Thursday, August 11, 2022; 6:00pm
Faculty Orientation
Virtual & RLC Ina Campus
3. Friday, August 12, 2022; 8:30am-3:00pm
Student Success Day
Learning Resource Center 206 & 207
4. Saturday, August 13, 2022; 10am-Noon
Warrior Day Workshop
RLC Event Center & Learning Resource Center
5. Saturday, August 13, 2022; Noon – 2pm
Super Saturday
RLC Ina Campus
6. Monday, August 22, 2022; 8:00am-4:00pm
American Red Cross Blood Drive
South Oasis 101
7. Wednesday, August 24, 2022; 6:00pm – 8:00pm
Inaugural Welcome Back Event – Taco Bar
RLC Event Center
8. Thursday, September 8, 2022
Rend Lake College Foundation Golf Outing
Rend Lake Golf Complex
9. Tuesday, September 13, 2022; Time TBD
Rend Lake College and Southeastern Illinois
College Joint Board Meeting
RLC Event Center
10.Tuesday, September 13, 2022
IACAC College Fair
RLC Event Center
11.Friday, September 16, 2022; 10;00am
Butterfly Garden Dedication- Beth Mandrell
Outside Learning Resource Center
12.Wednesday, September 21, 2022; Noon-3:00pm
Funfest
Rend Lake College Ina Campus
13.Tuesday, October 11, 2022
Faculty/Staff Fall In-Service
Rend Lake College Ina Campus
14.Thursday, December 8, 2022
Rend Lake College Foundation Annual Dinner
RLC Event Center
MOTION FOR EXECUTIVE SESSION NO EXECUTIVE SESSION
RESUME OPEN MEETING NO EXECUTIVE SESSION
CONSENT AGENDA
Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. Approve July 12, 2022 Board of Trustees Meeting Minutes;*
2. July 12, 2022 Executive Session Meeting Minutes;*
3. Approval of Revisions to Job Descriptions;*
4. Revisions to Policy & Procedure 4.1500- Collection of Student Fees and Debts;*
5. Approval of Revisions to Rend Lake College Policy and Procedure 3.1115 – Stipends;*
Dr. David Asbery made a motion to approve the Consent Agenda as recommended; seconded by Mr. John Kabat. On a roll call vote, those present voted yes. Those items marked with an asterisk (*) are a part of these minutes. Student Trustee voted yes.
NEW BUSINESS
APPROVAL OF FY 2023 TENTATIVE
BUDGET (TO BE PROVIDED)
Mr. Wilkerson recommended to approve FY 2023 tentative budget, as presented.
As recommended, Mr. Randall Crocker made a motion to approve FY 2023 tentative budget, as presented. The motion was seconded by Mr. Colt Henson. On a roll call vote, those present voted yes. Student trustee voted yes.
PERSONNEL
RATIFY ACCEPTANCE OF RESIGNATION – EXECUTIVE ASSISSTANT – VICE PRESIDENT OF INSTRUCTION AND STUDENT AFFAIRS
Mr. Wilkerson recommended to accept with regret the resignation of Mrs. Holly Boyd, Executive Assistant to the Vice President of Instruction and Student Affairs, effective December 1, 2022.
As recommended, Mr. Jeff Jones made a motion to accept with regret the resignation of Mrs. Holly Boyd, Executive Assistant to the Vice President of Instruction and Student Affairs, effective December 1, 2022. The motion was seconded by Mr. John Kabat. On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT OF CTE MENTOR / SUCCESS COACH (TO BE PROVIDED)
Mr. Wilkerson recommended to appoint Ms. Emily DeForest as CTE Mentor Success Coach on a full-time, 49-week, non-tenure contract at an annual salary of $36,000 prorated for the remainder of the fiscal year, effective August 16, 2022.
As recommended, Mr. John Kabat made a motion to appoint Ms. Emily DeForest as CTE Mentor Success Coach on a full-time, 49-week, non-tenure contract at an annual salary of $36,000 prorated for the remainder of the fiscal year, effective August 16, 2022. The motion was seconded by Mr. Randall Crocker. On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT OF CTE MENTOR / SUCCESS COACH (TO BE PROVIDED) Item Tabled.
APPOINTMENT ACCOUNTANT– BUSINESS OFFICE
Mr. Wilkerson recommended to appoint Ms. Sarah Healy as Business Office Accountant on a full-time, 50-week, non tenure track contract at an annual salary of $54,000, prorated for the remainder of the fiscal year, pending a successful background check, effective September 01, 2022.
As recommended, Mr. Colt Henson made a motion to appoint Ms. Sarah Healy as Business Office Accountant on a full-time, 50-week, tenure track contract at an annual salary of $54,000, prorated for the remainder of the fiscal year, pending a successful background check, effective September 01, 2022. The motion was seconded by Mr. John Kabat. On a roll call vote, those present voted yes.
The Student Trustee voted yes.
APPOINTMENT SPECIALIST STUDENT RECORDS
Mr. Wilkerson recommended to appoint Ms. Shelby Patterson as Specialist- Student Records on a full-time, 50-week, non-tenure track contract at an annual salary of $35,000, prorated for the remainder of the fiscal year, pending a successful background check, effective August 10, 2022.
As recommended, Dr. David Asbury made a motion to appoint Ms. Shelby Patterson as Specialist- Student Records on a full-time, 50-week, non-tenure track contract at an annual salary of $35,000, prorated for the remainder of the fiscal year, pending a successful background check, effective August 10, 2022. The motion was seconded by Mr. Jeff Jones. On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT SPECIALIST COMMUNICATIONS
Mr. Wilkerson recommended to appoint Ms. Veronica Jones as Communications Specialist on a full-time, 50-week, non tenure track contract at an annual salary of $35,000, prorated for the remainder of the fiscal year, pending a successful background check, effective August 15, 2022.
As recommended, Mr. Randall Crocker made a motion to appoint Ms. Veronica Jones on a full-time, 50-week, non tenure track contract at an annual salary of 35,000, prorated for the remainder of the fiscal year, pending a successful background check, effective August 15, 2022. The motion was seconded by Mr. Colt Henson. On a roll call vote, those present voted yes. The Student Trustee voted yes.
PERMISSION TO CREATE THE POSITION AND JOB DESCRIPTION, ADVERTISE FOR, AND RATIFY APPOINTMENT OF DIRECTOR–AGRONOMY INNOVATION CENTER AND LAND LAB SUPERVISOR
Mr. Wilkerson recommended to grant permission to create the position and job description, advertise for, and ratify the appointment of Director of the Agronomy Innovation Center and Land Lab Supervisor, effective August 09, 2022. As recommended, Mr. John Kabat made a motion to grant permission to create the position and job description, advertise for, and ratify the appointment of Director of the Agronomy Innovation Center and Land Lab Supervisor, effective August 09, 2022.The motion was seconded by Mr. Colt Henson. On a roll call vote, those present voted yes.The Student Trustee voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF THE DIRECTOR- INSTITUTIONAL COMPLIANCE AND RESEARCH
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Amy Epplin, Director of Institutional Compliance and Research, as presented at an annual salary of $62,000, prorated for the remainder of the fiscal year, effective August 09, 2022. As recommended, Mr. Jeff Jones made a motion to expand the duties and revise the job description of Amy Epplin, Director of Institutional Compliance and Research, as presented at an annual salary of $62,000, prorated for the remainder of the fiscal year, effective August 09, 2022.The motion was seconded by Mr. Colt Henson. On a roll call vote, those present voted yes. The Student Trustee voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF SPECIALIST- FINANCIAL AID
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Lauren Turner, Financial Aid Specialist, as presented at an annual salary of $36,000, prorated for the remainder of the fiscal year, effective August 09, 2022.
As recommended, Mr. John Kabat made a motion to expand the duties and revise the job description of Lauren Turner, Financial Aid Specialist, as presented at an annual salary of $36,000, prorated for the remainder of the fiscal year, effective August 09, 2022.The motion was seconded by Mr. Randall Crocker. On a roll call vote, those present voted yes. The Student Trustee voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF SPECIALIST- WEB AND SOCIAL MEDIA
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Lynsey Sims, Web and Social Media Specialist, as presented at an annual salary of $45,000, prorated for the remainder of the fiscal year, effective August 9, 2022.
As recommended, Dr. David Asbury made a motion to grant permission to expand the duties and revise the job description of Lynsey Sims, Web and Social Media Specialist, as presented at an annual salary of $45,000, prorated for the remainder of the fiscal year, effective August 9, 2022. The motion was seconded by Mr. Jeff Jones. On a roll call vote, those present voted yes. The Student Trustee voted yes.
FINANCIAL INFORMATION RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective August 09, 2022.
As recommended Mr. Colt Henson made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective August 09, 2022. The motion was seconded by Mr. Randall Crocker. On a roll call vote, those present voted yes. The Student Trustee voted yes.
REPORTS ACADEMIC COUNCIL NO REPORT ICCTA REPRESENTATIVE
RLC Representative John Kabat Illinois Community College in Peoria has best retention rate. We are doing well also.
REND LAKE COLLEGE MINUTES OF AUGUST 09, 2022 BOARD OF TRUSTEE MEETING
Mr. Kabat also asked for an update on College Bowl and Bowling. Buster and Terry have been researching who and where are doing these College Bowls. There were no Bowling teams at other local community colleges except for Kishwaukee and Southeastern. John asked about combining with local universities. Also researching student interest.
REND LAKE COLLEGE FOUNDATION NO REPORT ACCREDITATION
Associate Vice President Chad Copple reported on the Open Pathway Cycle. We are on year four and the report reflects the process and where we are in the process. Rob Little and HLC are reviewing the report.
PRESIDENT’S COMMENTS
President Wilkerson reviewed the recent accomplishments handout noting that Jonathon in Marketing is bringing us into the modern age with QR codes. He also discussed John Gulley and himself are looking at the way financials are being presented to board and asked the board if they have any options or preferences. Gen-X global agronomy for Syngenta met with Terry this week, promoting RLC as a regional hub. This allows students access to Syngenta capabilities. The Manufacturing academy in Mt Vernon is going well, zoning work is currently underway and Donnie Millenbine is involved in that process.
ADJOURNMENT
There being no other business, at 7:07 PM all trustees present voted aye in favor of adjourning.
The motion to adjourn was made by Mr. Randall Crocker
and seconded by Mr. John Kabat.
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