City of Mt. Vernon City Council met Sept. 19.
Here are the minutes provided by the council:
The Pledge of Allegiance was recited.
ROLL CALL
Roll call showed present: Council Member Ray Botch, Council Member Joe Gliosci, Council Member Donte Moore, Council Member Mike Young, and Mayor John Lewis.
PRESENTATION OF JOURNALS
The Journal for the September 6, 2022 Regular City Council Meeting was presented for approval.
Council Member Donte Moore motioned to approve the Journal as presented. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
VISITORS/CITIZENS REQUESTS/ADDRESSES FROM THE AUDIENCE
None.
APPROVAL OF CONSOLIDATED VOUCHERS FOR ACCOUNTS PAYABLE
The Consolidated Vouchers for Accounts Payable were presented to Council for approval.
Council Member Ray Botch motioned to approve the Consolidated Vouchers for Accounts Payable in the amount of $2,220,093.50. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
BIDS AND QUOTES
City Manager Mary Ellen Bechtel presented Bid Results for the Street Overlay Project. This is the re-bid for this project. This is for overlays for Woodglen Lane, Wren Street, Columbia Street, and Lake Street. There were three bidders. Staff recommendation is to award this to the low bidder, Samron Midwest Contracting, Inc. in the amount of $347,918.45. This is about $83,000.00 less than the previous bid.
| Southern Illinois Asphalt | $390,724.53 |
| E.T. Simonds | $348,005.93 |
| Samron Midwest Contracting, Inc. | $347,918.45 |
City Manager Mary Ellen Bechtel presented Bid Results for the Overhead Doors for Station #4. There were two bidders. Staff recommendation is to award this to the low bidder, Southern Illinois Door Company in the amount of $32,806.00.
| Mt. Vernon Overhead Door | $102,263.00 |
| Southern Illinois Door Company | $32,806.00 |
City Manager Mary Ellen Bechtel presented Bid Results for the 2022 Pavement Patching Project. This is pavement that has failed from the past waterline project, which includes patches along South 17th Street, South 19th Street, South 24th Street and Warren Avenue. There were five bidders. Staff recommendation is to award this to the low bidder, C-Hill Civil Contractors in the amount of $50,000.00.
| Bevis Construction | Mt. Vernon, IL | $57,038.40 |
| C-Hill Civil Contractors | Campbell Hill, IL | $50,000.00 |
| Luke Rollie Concrete, Inc. | Woodlawn, IL | $92,410.00 |
| T & L Contracting, Inc. | Centralia, IL | $68,670.00 |
| E.T. Simonds Construction Co. | Carbondale, IL | $150,616.75 |
CITY MANAGER
City Manager Mary Ellen Bechtel introduced Jim Arndt of Arndt Municipal Support to give the presentation of the City’s Comprehensive Plan. Mr. Arndt presented the Comprehensive Plan which includes all the findings from the meetings with Staff, City Council, and Community Members. Goals and objectives were developed from those meetings and then presented to the Planning and Zoning Commission, who made recommendations to present the plan to the City Council for Council’s approval. He spoke about the goals that are a call to action that can be accomplished in the next ten years as part of the community’s plan going forward.
City Manager Mary Ellen Bechtel requested permission to Seek Bids for Two Dump Trucks. These trucks would be purchased in the next budget year, however, since it is taking eleven months to receive the trucks, the City wants to go ahead and bid these for delivery in July or August, 2023.
Council Member Ray Botch motioned to grant permission to Seek Bids for Two Dump Trucks. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel requested permission to Waive Bidding and Award the Purchase of Public Surveillance Cameras to Pass Security. The proposal before the Council adds to the existing camera program in the City of Mt. Vernon and adds cameras to the Aquatic Zoo. Some of the existing bullet cameras are being replaced with the 360-degree cameras and then the bullet cameras will be reinstalled at other locations. The maintenance plan is $6,600.00 a year which is normally added to the previous maintenance agreements in the operations budget. This is for 11 new locations, 9 of those locations will have 4 cameras at each location facing each direction for the 360-degree view. The City would be adding 38 total cameras at 11 locations. This cost also covers an additional server that is required to cover these additional cameras. The breakdown of the cost is as follows: Street Cameras - $184,500.00; Aquatic Zoo - $6,995.00; Poles/Electrical cost $5,000.00 for a total of $196,495.00. The budget for this project was $200,000.00.
Council Member Donte Moore asked Chief Trent Page if additional cameras will be placed in the original quadrant. Chief Page stated that they would be filling in some places in that quadrant and also expanding out into other areas.
Council Member Ray Botch asked Chief Page if the cameras are proving to be useful. Chief Page stated that they have been useful, and arrests have been made using information from the cameras and that the State’s Attorney has also stated that the cameras have assisted him in prosecution of cases.
Council Member Joe Gliosci asked Chief Page if there had been any feedback from the public regarding the cameras. Chief Page stated that they have received requests for cameras in other areas. Overall, public comments have been positive.
Council Member Joe Gliosci motioned to grant permission to Waive Bidding and Award the Purchase of Public Surveillance Cameras to Pass Security. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel requested permission for a Street Closure on 7th Street Between Main Street and Newby Avenue from 10:00 a.m. to 2:00 p.m. on October 1, 2022 for Fall Fest Parade Staging. Requesting Party: Mt. Vernon Festivals, Inc.
Council Member Mike Young motioned to grant permission for a Street Closure on 7th Street Between Main Street and Newby Avenue from 10:00 a.m. to 2:00 p.m. on October 1, 2022 for Fall Fest Parade Staging. Requesting Party: Mt. Vernon Festivals, Inc. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
CITY ATTORNEY
City Attorney David Leggans presented for Second Reading an Ordinance Providing for the Designation of a Deputy City Clerk and Changing the Salary for the City Clerk and Treasurer. City Manager Bechtel explained that this allows the Deputy City Clerk to perform the duties of the City Clerk in their absence. It also reduces the salary for the City Clerk and the City Treasurer to $600.00 annually beginning in 2025. This Ordinance has not been changed since the first reading.
Council Member Ray Botch motioned to approve Ordinance #2022-28, an Ordinance Providing for the Designation of a Deputy City Clerk and Changing the Salary for the City Clerk and Treasurer. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented for Second Reading an Ordinance Establishing the Public Safety Camera System and License Plate Reader Policy. City Manager Bechtel stated this Ordinance establishes the City policy for recording, access and storage of the video collected by the public safety camera system. There has not been any calls, comments, emails or other communication from the public regarding this Ordinance since the First Reading.
Council Member Joe Gliosci motioned to approve Ordinance #2022-29, an Ordinance Establishing the Public Safety Camera System and License Plate Reader Policy. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented for First Reading an Ordinance to Reduce the Planning and Zoning Commission to 5 (five) Members. City Manager Mary Ellen Bechtel explained there has been several instances where it is difficult to have a quorum at Planning and Zoning Meetings, and this delays projects. It is easier to have a quorum at meetings with a five-member board and keep projects moving forward. Mayor Lewis explained that there was a Planning Commission and a Zoning Commission and at some point in the past, it was combined where there were nine or ten members. It was difficult to get volunteers and get a quorum. It was reduced to seven members and there still were issues getting a quorum. The other commissions have five members which means a quorum of three.
FIRST READING WAS HELD.
City Attorney David Leggans presented an Ordinance to Rezone Property at 12580 Sparrow Lane from Class A-G General Agriculture District to Class R-3 High Density Residential District. The petitioning party is Family Life Church. City Manager Mary Ellen Bechtel explained that Family Life Church is planning to build a residential group facility for homeless and a church building for their members. This was unanimously approved by the Planning and Zoning Commission.
Council Member Mike Young motioned to approve Ordinance #2022-30, an Ordinance Approving the Rezoning of Property at 12580 Sparrow Lane from Class A-G General Agriculture District to Class R-3 High Density Residential District. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented an Ordinance Granting Conditional Use for a Residential Group Facility for Homeless Persons. The petitioning party is Family Life Church. City Manager Mary Ellen Bechtel explained that this was reviewed and approved by the Planning and Zoning Commission. There was one resident in attendance that spoke about security concerns and her questions were answered.
Council Member Ray Botch motioned to approve Ordinance #2022-31, an Ordinance Granting Conditional Use for a Residential Group Facility for Homeless Persons. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented an Ordinance to Rezone Property at 4615 Broadway Street from Class B-PL Restaurant District to Class B-PL Auto Wash District. The petitioning party is Civil Engineering Design Consultants, Inc. City Manager Mary Ellen Bechtel explained this was reviewed and was passed unanimously by the Planning and Zoning Commission. This is needed for the developer to build a car wash at the corner of Davidson and Broadway (formerly Ryan’s Buffet property).
Council Member Joe Gliosci motioned to approve Ordinance #2022-32, an Ordinance Approving the Rezoning of Property at 4615 Broadway Street from Class B-PL Restaurant District to Class B-PL Auto Wash District. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented a Resolution Authorizing an Application for the Open Space Land Acquisition Development Grant through IDNR for Improvements at Veterans Park. City Manager Bechtel explained this Grant will be to add an all-inclusive accessible playground, rubberized play surface, pickle ball court, walking path improvements, and picnic shelters at Veterans Park. Staff recommendation is to approve the Resolution.
Council Member Ray Botch asked the total of the Grant and if there is a match. Assistant City Manager Nathan McKenna explained that the Grant is for $600,000.00 and there is not a match. City Manager Bechtel explained that the City had budgeted $200,000.00 for the walking path for next year after the Police Department is built. That money is going to be used as a match.
Council Member Joe Gliosci motioned to approve a Resolution Authorizing an Application for the Open Space Land Acquisition Development Grant through IDNR for Improvements at Veterans Park. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
MAYOR
None.
CITY COUNCIL
None.
VISITORS/CITIZENS REQUESTS/ADDRESSES FROM THE AUDIENCE
None.
EXECUTIVE SESSION
At 7:34 p.m., City Manager Mary Ellen Bechtel requested an Executive Session under 5 ILCS 120/2 (c)(5) - The purchase or lease of real property for the use of the public body.
Council Member Ray Botch motioned to go into Executive Session under 5 ILCS 120/2 (c)(5) - The purchase or lease of real property for the use of the public body. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young and Lewis.
At 7:39 p.m., Mayor John Lewis reconvened the Regular City Council Meeting.
Roll call showed present: Council Member Ray Botch, Council Member Joe Gliosci, Council Member Donte Moore, Council Member Mike Young, and Mayor John Lewis.
ADJOURNMENT
Council Member Mike Young motioned to adjourn. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
The meeting was adjourned at 7:40 p.m.
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