Sesser-Valier Community Unit School 196 Board of Education met Sept. 12.
Here are the minutes provided by the board:
CALL TO ORDER
A regular meeting of the Board of Education of Sesser-Valier Community Unit School District No. 196 was held in the High School Library at 6:00 PM. The meeting was called to order by President Megan Rounds.
ROLL CALL
Secretary Zimbro called the roll with the following result:
Members Present:
Acosta, Barry, Menser, Rounds, Sample, Spence, Stacey
Members Absent:
None
Staff Present:
J. Henry, N. Page, L. Zimbro, R. Payne, L. Trail, B. Gunter, G. Tinsley, T. Masters, K. Jones
Visitors Present:
Clark Lance, Jason Hoffard, Jackie Hoffard
PUBLIC COMMENT & CORRESPONDENCE
President Rounds asked for any public comments. None were forthcoming.
REPORTS
SVEA: R. Payne reported that the elementary recently had their community meeting and focused on "Respect". K. Henry and T. Masters have set up breakrooms with supplies purchased from a SEL Grant. Outdoorsmen had their first event for the year with great success. Volleyball and Football season has started.
Lisa Trail introduced herself to the board and visitors. She shared that this will be her 19th year teaching and 4th year at SV.
LABORERS' LOCAL 773: No report.
CUSTODIAL & MAINTENANCE SUPERVISOR: B. Gunter reported no updates at this time.
K-8 PRINCIPAL: Mrs. Page presented information on behalf of Mr. Jones including attendance numbers, upcoming Halloween parade and the open house success.
H.S. PRINCIPAL: Mrs. Page presented information regarding the following to the board: Trust fund, upcoming calendar entries, 2022-2023 student enrollment summary and congratulated students Olivia Tipton and Bria Williams for making the All-Tournament Team for volleyball.
SUPERINTENDENT: Mr. Henry, Superintendent, presented the following information to the board:
1. The consent agenda for this month's meeting includes the following additional item(s):
Approval of the administrator & teacher compensation reports for FY23 Approval of FY23 SVEJHS & SVHS out-of-state and overnight field trips Approval of a FY23 School Maintenance Project Grant application Approval of the FY23 Evidence-Based Funding Spending Plan Approval of the FY23 tentative budget
2. The District's auditor, Doug Ess (Glass & Shuffett, Ltd), will present the District's FY22 audit at the regular October board meeting (Tuesday, October 11, 2022). Mr. Ess apologizes for the delay.
3. Bids for the District's major HVAC project were opened on Thursday, September 8, 2022.
At this time, District Architect Paul Lunsford is working with the bidders to determine their ability (equipment selection, size/skill of workforce, proposed work schedule) and to prepare a formal recommendation to the Board for awarding a bid no later than mid-October (equipment & supply orders need to be submitted soon to ensure delivery by Summer, 2023
4. The consent agenda includes board approval of a FY23 School Maintenance Program Grant application. This is a dollar-for-dollar matching grant of up to $50,000 i.e. $50,000 grant/$50,000 district funds). The only proposed project included in this grant application is the HVAC project.
5. The Fiscal Year 2023 district budget (initial) is presented for approval at this meeting (see green summary sheet). Superintendent Henry expects to recommend a "clean-up" budget amendment in Spring, 2023, as we approach the end of the fiscal year (amended budgets are usually slated for final adoption in June).
This budget has been prepared as a conservative plan for the fiscal year using (hopefully) underestimated revenues and overestimated expenses. Following board approval, the FY23 budget will be filed in both Franklin & Jefferson Counties, as well as with the Illinois State Board of Education.
CONSENT AGENDA
A motion was made by Stacey and seconded by Menser approving the minutes of the previous meeting: August 8, 2022 (Regular Meeting); Treasurer's report; bills in the amount of $259,847.72 and salaries in the amount of $358,584.31; approval of the administrator and teacher compensation reports; approval of field trips; approval of Fiscal Year 2023 School
Maintenance Project Grant application; approval of Fiscal year 2023 Evidence-Based Funding Spending Plan; and approval of district budget for Fiscal Year 2023, as presented.
Roll call voting was as follows:
Yeas: Acosta, Barry, Menser, Rounds, Sample, Spence, Stacey
Nays: None
There being seven (7) yeas and zero (0) nays, the president declared that the motion carried.
OLD BUSINESS
Board Member Jason Sample asked for updates on solutions for dual credit students including where students were located on Tuesday/Thursday during class time. N. Page informed the board that students have been assigned to Mr. Shadowens' room with the flexibility to utilize the library if requested. Additional discussion included information regarding student requirements for off-campus dual credit courses and district requirements for its students. Superintendent Henry fielded and answered board members' questions, briefly summarized the related impact bargaining, and affirmed the SVHS collaboratively developed plan. No action was taken.
NEW BUSINESS
(See Personnel Section)
CLOSED SESSION: At 6:39 PM, a motion was made by Stacey and seconded by Spence to enter into closed session for the purpose of discussing the following exceptions to the Open Meetings Act:
a. The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (5 ILCS 120/2(c)(1), as amended by P.A. 93 57)
b. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning the salary schedule for one or more classes of employees (5 ILCS 120/2(c)2))
Roll call voting was as follows:
Yeas: Barry, Menser, Rounds, Sample, Spence, Stacey, Acosta
Nays: None
There being seven (7) yeas and zero (0) nays, the president declared that the motion carried.
RECONVENE FROM CLOSED SESSION: At 8:45 PM, a motion was made by Stacey and seconded by Menser to reconvene from closed session.
Voting was as follows: All voted yea. There being seven (7) yeas and zero (0) nays, the president declared that the motion carried.
NEW BUSINESS (PERSONNEL)
EMPLOYMENT OF EXTRACURRICULAR COACH AND/OR SPONSOR (HOLDER, TOMMY): A motion was made by Acosta and seconded by Barry to employ Tommy Holder as High School Boys Basketball Head Coach, subject to his successful completion of a required, fingerprint-based criminal background check and any IHSA-required coaching classes/tests/certifications, retroactive to August 29, 2022.
Roll call voting was as follows:
Yeas: Rounds, Sample, Spence, Stacey, Acosta, Barry, Menser
Nays: None
There being seven (7) yeas and zero (0) nays, the president declared that the motion carried.
APPROVAL OF EDUCATION SUPPORT EMPLOYEE LEAVE OF ABSENCE (HUNT, ANGELA): A motion was made by Stacey and seconded by Acosta to approve a leave-of absence for District Cook Angela Hunt, as presented.
Voting was as follows: All voted yea. There being seven (7) yeas and zero (0) nays, the president declared that the motion carried.
AUTHORIZATION FOR SIDE-LETTER AGREEMENT(S) WITH BARGAINING UNIT(S) REGARDING EGYPTIAN AREA SCHOOLS EMPLOYEE BENEFITS TRUST
2. ADDITIONAL HEALTH INSURANCE PREMIUM PAYMENT: A motion was made by Stacey and seconded by Acosta to authorize President Megan Rounds and Board Secretary John Spence to execute any necessary side-letter agreements with the District's bargaining units regarding an extra Egyptian Area Schools Employee Benefits Trust health insurance premium payment.
Roll call voting was as follows:
Yeas: Spence, Stacey, Acosta, Barry, Menser, Rounds, Sample
Nays: None
There being seven (7) yeas and zero (0) nays, the president declared that the motion carried.
OTHER BUSINESS:
None
ADJOURNMENT: A motion was made by Acosta and seconded by Stacey to adjourn.
Voting was as follows: All voted yea. There being seven (7) yeas and zero (0) nays, the president declared the motion carried.
The meeting adjourned at 8:50 PM.
CERTIFICATION OF MINUTES
The above-listed account of the regular meeting of the Board of Education of Sesser-Valier Community Unit School District No. 196, held on Monday, September 12, 2022, at 6:00 PM, is, to the best of my knowledge, a true and accurate account of the aforementioned meeting.
https://docs.google.com/document/d/1FEUz4F0aMcdxS6UrHlDhR4upgtecYXUH_YYcpQ73xrE/edit
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