Community College District #530 Board of Trustees met Oct. 25.
Here are the minutes provided by the board:
Minutes of the regular meeting of the Board of Trustees of Community College District No. 530, Counties of Williamson, Jackson, Franklin, Perry, and Randolph, State of Illinois, held at Carterville, Illinois, commencing at 6:00 p.m. The meeting was open to the public and available via Zoom.
The meeting was called to order by Chairman Bill Kilquist.
The Chairman directed the recording secretary to call the roll.
Rebecca Borgsmiller -- present
Brent Clark -- present
Bill Kilquist -- present
Mandy Little -- present
Glenn Poshard -- present
Jake Rendleman -- not present
Aaron R. Smith -- present
Jeremiah Brown -- present
Also present were President Kirk Overstreet, Legal Counsel Rhett Barke, Provost Melanie Pecord, Vice President Stacy Buckingham, Recording Secretary Susan May, and other College personnel.
Chairman Kilquist led the Board in the Pledge of Allegiance.
OPPORTUNITY FOR PUBLIC COMMENTS
There were no public comments.
BOARD OF TRUSTEES REPORTS
A. Chairman's Report
No report.
B. Athletics Advisory Committee
Trustee Brent Clark reported that Women's Volleyball would open as the number two seed in the Region 24 tournament. Women's Basketball will open at Mineral Area College on November 1, and the Men's Basketball team will have their home opener against Indian Hills on November 9.
C. Building, Grounds, and Safety Committee
Chairman Bill Kilquist reported that the Board Building and Safety Committee met on October 25. The Capital Development Board rejected the Elevator & Mezzanine Project bid that was $900,000 over the project estimate. Redesign work will begin to decrease the scope and cost of this project. BHDG Architects are reviewing Protection, Health, and Safety projects for FY24. The Pedestrian Pathway project should wrap up on November 3, and the FY23 power washing phase, including the Communication Building and both courtyards, is complete. Additional sections of the campus will be included in future phases.
D. Board Policy Committee
Trustee Rebecca Borgsmiller reported that policies presented in September for first reading are on the agenda for final approval, with the exception of Board Policy 7370, Tuition Waiver. The Board Policy Committee and President tabled revisions to this policy to gather additional information. The Committee will meet again on November 2.
E. Budget and Finance Committee
No report.
F. Integrated Technology Committee
No report.
G. Illinois Community College Trustees Association (ICCTA)
Trustee Aaron Smith reported that he would attend the ACCT National Conference on October 26 with Trustees Borgsmiller and Rendleman. Mr. Smith will represent ICCTA as the voting delegate for the ACCT Board of Directors.
H. John A. Logan College Foundation
No report.
G. Student Trustee
Student Trustee Jeremiah Brown reported that a Lunch with Leaders would be held on November 2. He also thanked Trustee Poshard for the opportunity to attend the dedication ceremony for the Glenn Poshard Transportation Center.
FACULTY ASSOCIATION REPORTS
A. Faculty Association Report
Association President Jane Bryant thanked President Overstreet and the Board Policy Committee for considering employee comments regarding the Tuition Waiver policy revisions. She is looking forward to the first winter session and is hopeful this will provide a good opportunity for students.
B. Adjunct Faculty Association – No report.
C. Logan Operational Staff Association Report – No report.
EXECUTIVE LEADERSHIP REPORTS
FY23 Financial Update
Vice President Stacy Buckingham reported that the College had received regular state paymentsfrom July through October, which totaled $1.2 million for base operating grants and $2.1 million for equalization. The College also received property tax revenue from William and Jackson counties in September and October. Ms. Buckingham noted that the College's tuition and fee revenue at the end of September is up by 17 percent, which equates to 51 percent of the budgeted tuition revenue. The College has expended 24 percent in operating expenses, with 25 percent of the year completed.
Student Life Activities
Provost Melanie Pecord reported that 52 students attended the first day of the Subs and Scholarship event sponsored by the Foundation. The Financial Aid Office hosted a FAFSA Completion Drive to assist students in completing their FAFSA application for next year. Upcoming Student Life Activities include the Applied Tech Day, Eight Grade Career Fair, and a men's and women's basketball tailgate.
High School Partners Breakfast
The Office of College Readiness and Student Life hosted a High School Partners Breakfast to introduce our new staff and provide Student Affairs updates. The Electronics Program was highlighted at this event and included four students from the program who shared their experiences at John A. Logan College.
College Bridge Program
Provost Pecord reported that the College Bridge Program, funded through an ICCB grant, is designed to help students transition to college. Coordinator Phillip Brewer will work with high school counselors to identify a cohort of 50 students for fall and spring. Students will earn credit for ORI 100 upon completing the summer bridge program.
Spring 2023 Course Offerings
The College will offer the first online winter session from December 16 through January 6. Students can earn up to 16 credit hours in an evening hybrid cohort offered one night a week for eight-week sessions. The College also offers a 12-week late start cohort with a combination of class modalities, including face to-face, hybrid and online.
Nursing Trick-or-Treat Event
Approximately 200 children attended the first annual Not-So-Scary Trick or Treat. This was a free event led by JALC nursing students and provided attendees with age-appropriate activities. Several departments donated candy and prizes for the event, and plans are underway to continue this event next year.
STEM Day
Provost Pecord reported that approximately 100 students from Carbondale, West Frankfort, Johnston City, Eldorado, Agape High School, and Brehm Preparatory School participated in break-out sessions about biology, chemistry, and physics during the annual STEM Day on October 14.
Artwork of Aldon Addington
President Kirk Overstreet reported that the College purchased two Aldon Addington art sculpturesfunded through the Fred and Blanche Sloan Art Endowment. The permanent fixtures will be installed using students from the Welding, Construction Management, and Highway Construction Programs. A reception to unveil these pieces and a gallery display of the Art of Aldon Addington will be held on November 5.
Pedestrian Pathway and Bike Path Dedication
The College will hold a dedication ceremony for the Pedestrian Pathway and Multi-Use Trail on Tuesday, November 22, at 4:00 p.m. at the Bell Tower.
Hiring Timelines
President Overstreet distributed a detailed hiring timeline for the provost, vice president for business services, and assistant vice president for human resources positions.
All Administrator's Team Meetings
President Overstreet reported that 45 employees attended the first All Administrator's Team meeting, which will be held monthly to keep the lines of communication open across campus.
PRESIDENT CABINET REPORTS
Snack Locker Update
Assistant Provost Christy Stewart introduced Ashleigh Couty and Melissa Luttenbacher, who developed the idea for the Snack Locker after attending a Food Security Summit. A committee was formed to implement this idea, and funds for the initial setup were secured through a Foundation Campus Grant. The Snack Locker provides on-the-go, non-perishable breakfast, lunch, and dinner items and has served over 300 students between September 19 and October 25. John A. Logan College student Josh Starks expressed his appreciation to the Board of Trustees and shared how this Snack Locker was an essential part of his day.
Long-Range Strategic Plan
Assistant Vice-President Jordan Mays reported that action steps and tactics were assigned to strategies linked to the FY23 institutional goals and pillars within the Long-Range Strategic Plan. He provided a sample document that will be used to reportthe percentage of completion for each pillar and institutional goal. There was some discussion on what percentage of completion would be considered successful. Jordan will develop a threshold and include this in the quarterly reporting. President Overstreet added that PACE and CCSSE Surveys would be utilized to gather information from internal stakeholders and students.
Parking Lot Renaming
Assistant Vice-President Jeremy Sargent reported that a Taskforce was formed to research the naming of parking lots to create effective wayfinding for students, patrons, and employees. Based on this research, the Taskforce determined that the most effective naming for a campus our size is by color. Mr. Sargent presented a diagram indicating the colors assigned to each of the seven parking lots at the College. The lots will be identified using homogeneous colored banners that will also include the spelling of the color for individuals with color blindness.
PRESENTATIONS – None.
INFORMATIONAL ITEMS
A. Computer Replacements for Offices and Labs
Assistant Vice-President Scott Elliott reported that as part of the standard computer replacement cycle, FY23 budgeted institutional funds ($175,049) and student technology fees ($116,704) were utilized to purchase 82 office computers and 150 lab computers.
B. Resignations and Retirements
President Overstreet accepted the retirement of Cheryl Thomas, professor of biology, effective August 1, 2024, and accepted a change in retirement date for Beth Porritt, coordinator of academic student testing, effective January 1, 2023.
CONSENT AGENDA
Chairman Kilquist asked if there were any Consent Agenda items the Board would like to pull for further discussion or a separate vote. Hearing none, Consent Agenda items A – F were presented for approval:
A. Jenzabar Communications Plus
Approved a contract for Jenzabar Communications Plus for the period through June 30, 2024, in the amount of $50,950, which includes $9,250 for setup and configuration.
B. Resolution for Veteran's Appreciation Event
Chairman Kilquist read the resolution to name the annual Veteran's Appreciation Event in honor of Lieutenant Dan E. Finke, who passed away on September 17, 2022. The Board approved naming the event the Lieutenant Dan E. Finke Memorial Veteran's Appreciation.
C. Personnel Action Items (Appendix A)
Approved the employment and ratification of the personnel recommendations of President Kirk Overstreet.
D. Expenditure Report
Approved the Expenditure Report for the period ending September 30, 2022.
E. Treasurer's and Financial Report
Approved the Treasurer's and Financial Report for the period ending August 31, 2022.
F. Board Minutes
Approved the minutes of the September 27, 2022, regular meeting.
Aaron Smith and Glenn Poshard moved and seconded that the Board of Trustees approve Consent Agenda Items A – F, as presented.
Upon roll call, all members present voted Yes. Motion carried.
(Resolution #16-4286)
OLD BUSINESS
A. Board Policy Revisions for Final Action
Revisions to the following policies were presented to the Board of Trustees in September for the first reading and made available to College employees for input.
5111 – Employment Definitions and Contracts
5211 – Hiring Policy for Executive Support Staff
5510 – Hiring Policy Governing Continuing Education
5520 – Policies for Adult and Community Education Personnel
6200 – Contract with Teamster
6300 – Contract with LOSA
6400 – Contract with FOP
7180 – Debt Collection
7370 – Tuition Waivers
7420 – Travel on College Business
8431 – Administration of the Illinois Freedom of Information Act
Upon review of comments received from employees and legal counsel, the Board Policy Committee and the President tabled revisions to Board Policy 7370, Tuition Waivers, for further consideration.
Rebecca Borgsmiller and Glenn Poshard moved and seconded that the Board of Trustees approve the policy revisions, with the exception of Board Policy 7370, Tuition Waivers.
Upon roll call, all members present voted Yes. Motion carried.
(Resolution #16-4287)
ANNOUNCEMENTS
None.
ADJOURNMENT
Mandy Little and Aaron Smith moved and seconded that the regular meeting of the Board of Trustees be adjourned.
Upon roll call, all members present voted Yes. Motion carried.
(Resolution #16-4288)
The meeting was duly adjourned at 7:16 p.m.
https://www.jalc.edu/wp-content/uploads/2022/11/MIN-10-25-22.pdf
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