Rend Lake College Board of Trustees met Feb. 14.
Here are the minutes provided by the board:
CALL TO ORDER Chairman Mr. Randy Rubenacker called the regular Board of Trustees meeting to order at 6:32pm.
ROLL CALL Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Mr. John Kabat
Mr. Jeff Jones
Mr. Brian Dorris
Dr. David Asbery
Mr. Randy Rubenacker
Mr. Colt Henson (Student Trustee)
Absent
Mr. Larry Manning
Mr. Randall Crocker
Others present were:
Mr. Terry Wilkerson, Mr. Chad Copple, Mrs. Lori Ragland, Mr. John Gulley, Mr. Henry “Buster” Leeck, Mrs. Kim Wilkerson, Mrs. Cathy DeJarnette, Mr. Nathan Wheeler, Mrs. Mary Huggins, Mrs. Jena Jensik, Mr. Donnie Millenbine, Mr. Jonathan Walters, Mrs. Andrea Banach, Mrs. Amy Epplin, Mr. Kent McKown, Mallory Howell, Bria Robinson, Vickie Schulte, Greg Hollmann, Makayla Oliver, Shaelyn Conway, Aliyah Talivan, Quinton Almax, Brock Holloway, Matthew Ray, Luke Bullocks, Eddie House
GENERAL INFORMATION MEETING
ANNOUNCEMENTS
1. Thursday, February 16, 2023; 11:30am-1pm
Jefferson Co Chamber Luncheon
RLC Event Center
2. Saturday, February 18, 2023; 2-7pm
Women’s Alumni Basketball Reunion
RLC Event Center
3. Tuesday, February 21, 2023; 8am-4pm
Faculty/Staff In-Service
Event Center
4. February 24, 2023; 8am-2pm
High School Counselors Conference
RLC Event Center
5. Tuesday, February 28, 2023; 5:30pm
Annual RLC Foundation Scholarship Dinner
RLC Event Center
6. Wednesday, March 7 & 8, 2023; 8am-2pm
Kick Start Your Journey
RLC Event Center
7. Thursday, March 9, 2023; 9am-2pm
Transition Summit
RLC Campus
8. Tuesday, March 21, 2023; 5pm-8pm
CTE Advisory Committee Meetings
RLC Event Center
9. Thurs.-Sat., March 30/31; 7pm & Sun. April 2; 2pm
Spring Musical “The Sound of Music”
Theater
10.Thursday, March 30, 2023; 6pm-8pm
Ag Banquet
Event Center
11.Thursday, April 6, 2023; Noon-7pm
Job Search Party
Event Center
12.Saturday, May 13, 2023; 8:30am & 11am
RLC Graduation
Track (weather permitting) or Gym
MEETING PRESENTATION STUDENT PANEL The Student Panel discussed their experiences at Rend Lake College with the Board. They spoke about the many benefits and some challenges they have experienced such as more course options, more business instructors, and an athletic trainer.
MOTION FOR EXECUTIVE SESSION Chairman Randy Rubenacker asked for a motion to move into Executive Session pursuant to Section 2(c)(1)(21). Mr. Dorris motioned; seconded by Mr. Jones. On a roll call vote, all voted yes. Student Trustee voted yes. The Board went into executive session at 6:56pm.
RESUME OPEN MEETING Chairman Randy Rubenacker asked for a motion to reopen the public meeting; Dr. Asbery motioned; seconded by Mr. Jones. On a roll call vote, all voted yes. Student Trustee voted yes. At 7:46pm, Chairman Rubenacker reconvened the open session of tonight’s meeting.
CONSENT AGENDA Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. Approval of January 10, 2023 Meeting Minutes
2. Approval of Revisions to Job Descriptions
3. Approval of Revisions to Rend Lake College Policy 3.1510-Bereavement Leave (SECOND READING)
4. Approval of Revisions to Rend Lake College Policy & Procedure 3.1505-Sick Leave (SECOND READING)
5. Approval of Revisions to Rend Lake College Policy & Procedure 4.1115-Fees
6. Approval of Revisions to Rend Lake College Policy & Procedure 3.1205-Performance Evaluation and Tenure of Faculty Members
Dr. Asbery made a motion to approve the Consent Agenda as recommended; seconded by Mr. Henson. On a roll call vote, those present voted yes. Student Trustee voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
PERMISSION TO TERMINATE REND LAKE COLLEGE POLICY 3.1515- CHILD BEREAVEMENT LEAVE (FIRST READING)
Mr. Wilkerson recommended to grant permission to terminate Rend Lake College Policy 3.1515 – Child Bereavement Leave (First Reading), effective March 21, 2023.
As recommended, Mr. Kabat made a motion to grant permission to terminate Rend Lake College Policy 3.1515 – Child Bereavement Leave (First Reading), effective March 21, 2023.The motion was seconded by Mr. Henson.
On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF TUITION RATES FOR FY 2024
Mr. Wilkerson recommended to establish the in-district, out-of-district, and out-of-state tuition rates for Summer 2023, Fall 2023, and Spring 2024 as presented.
As recommended, Mr. Kabat made a motion to approve to establish the in-district, out-of-district, and out-of-state tuition rates for Summer 2023, Fall 2023, and Spring 2024 as presented. The motion was seconded by Mr. Jones.
On a roll call vote, those present voted yes. The student trustee voted yes.
APPROVAL OF EDUCATIONAL PROGRAMS AND SERVICES INTERGOVERNMENTAL JOINT AGREEMENT BETWEEN REND LAKE COLLEGE, DISTRICT #521 AND SOUTHEASTERN ILLINOIS COLLEGE, DISTRICT #533
Mr. Wilkerson recommended to approve the Educational Programs and Services Intergovernmental Joint Agreement between Rend Lake College, District #521 and Southeastern Illinois College, District #533, as presented, effective February 1, 2023.
As recommended, Mr. Dorris made a motion to approve the Educational Programs and Services Intergovernmental Joint Agreement between Rend Lake College, District #521 and Southeastern Illinois College, District #533, as presented, effective February 1, 2023. The motion was seconded by Mr. Henson.
On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF 2+2 ARTICULATION AGREEMENT BETWEEN REND LAKE COLLEGE AND THE UNIVERSITY OF SOUTHERN INDIANA
Mr. Wilkerson recommended to approve a 2+2 Articulation Agreement between Rend Lake College and The University of Southern Indiana, as presented, effective February 15, 2023.
As recommended, Mr. Jones made a motion to approve a 2+2 Articulation Agreement between Rend Lake College and The University of Southern Indiana, as presented, effective February 15, 2023. The motion was seconded by Mr. Kabat.
On a roll call vote, those present voted yes.
Student trustee voted yes.
RESOLUTION EXPRESSING OFFICIAL INTENT REGARDING CERTAIN CAPITAL EXPENDITURES TO BE REIMBURSE FROM PROCEEDS OF AN OBLIGATION TO BE ISSUED BY THE COLLEGE DISTRICT
Mr. Wilkerson read the “Resolution expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of an obligation to be issued by Community College District No. 521, Counties of Jefferson, Franklin, Hamilton, Wayne, Perry, White, Williamson, and Washington and State of Illinois.”
Mr. Wilkerson recommended to ratify the resolution expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of an obligation to be issued by the College District.
As recommended, Mr. Dorris made a motion to ratify a resolution expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of an obligation to be issued by the College District. The motion was seconded by Mr. Kabat.
On a roll call vote, those present voted yes. Student trustee voted yes.
PERSONNEL
PERMISSION TO RATIFY THE RESIGNATION OF THE RETENTION & CAREER SERVICES SPECIALIST
Mr. Wilkerson recommended to accept the resignation of Ms. Lori Sherwood, Retention and Career Services Specialist at Rend Lake College, effective January 17, 2023.
As recommended, Dr. Asbery made a motion to accept the resignation of Ms. Lori Sherwood, Retention and Career Services Specialist at Rend Lake College, effective January 17, 2023. The motion was seconded by Mr. Kabat
On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT OF MEETING UPWARD BOUND STUDENT ADVISOR
Mr. Wilkerson recommended to appoint Mr. Seth McFarland as Upward Bound Advisor on a full-time, 50-week, grant-funded, non-tenure track contract at an annual salary of $35,000 prorated for the remainder of the fiscal year, effective February 15, 2023.
As recommended, Mr. Jones made a motion to appoint Mr. Seth McFarland as Upward Bound Advisor on a full-time, 50-week, grant funded, non-tenure track contract at an annual salary of $35,000 prorated for the remainder of the fiscal year, effective February 15, 2023. The motion was seconded by Mr. Henson.
On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT OF CHILD CARE RESOURCE & REFERRAL-SUBSIDIZED CHILD CARE SPECIALIST
Mr. Wilkerson recommended to appoint Ms. Kaylie Williams as Child Care Resource & Referral-Subsidized Child Care Specialist on a full time, 50-week, grant-funded, non-tenure track contract at an annual salary of $32,000 prorated for the remainder of the fiscal year, pending a successful background check, effective February 16, 2023.
As recommended, Mr. Dorris made a motion to appoint Ms. Kaylie Williams as Child Care Resource & Referral-Subsidized Child Care Specialist on a full-time, 50-week, grant-funded non-tenure track contract at an annual salary of $32,000 prorated for the remainder of the fiscal year, pending a successful background check, effective February 16, 2023. The motion was seconded by Mr. Jones.
On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT OF COMPUTER TECHNICIAN AND REVISE JOB DESCRIPTION
Mr. Wilkerson recommended to appoint Mr. Blake Karas as Computer Technician on a full-time, 50-week, non-tenure track contract at an annual salary of $37,000 prorated for the remainder of the fiscal year, and revise job description, effective February 16, 2023.
As recommended, Mr. Kabat made a motion to appoint Mr. Blake Karas as Computer Technician on a full-time, 50-week, non-tenure track contract at an annual salary of $37,000 prorated for the remainder of the fiscal year, and revise job description, effective February 16, 2023. The motion was seconded by Mr. Henson.
On a roll call vote, those present voted yes. The Student Trustee voted yes.
PERMISSION TO CREATE THE POSITION AND JOB DESCRIPTION AND TRANSFER PUBLIC INFORMATION SPECIALIST TO DIGITAL MEDIA AND MARKETING COORDINATOR
Mr. Wilkerson recommended to grant permission to create the position and job description and transfer Mr. Jonathon Walters from Public Information Specialist to Digital Media and Marketing Coordinator on a full-time, 50-week, non-tenure contract with an annual salary of $45,000, prorated for the remainder of the fiscal year, effective February 16, 2023.
As recommended, Mr. Dorris made a motion to create the position and job description and transfer Mr. Jonathon Walters from Public Information Specialist to Digital Media and Marketing Coordinator on a full-time, 50-week, non-tenure contract with an annual salary of $45,000, prorated for the remainder of the fiscal year, effective February 16, 2023. The motion was seconded by Mr. Henson.
On a roll call vote, those present voted yes. The Student Trustee voted yes.
PERMISSION TO CREATE THE POSITION AND JOB DESCRIPTION, ADVERTISE FOR, AND RATIFY APPOINTMENT OF DIRECTOR-GRANT MANAGEMENT
Mr. Wilkerson recommended to grant permission to create the position and job description, advertise for, and ratify the appointment of Director – Grant Management at the March 21 meeting, effective February 14, 2023.
As recommended, Mr. Kabat made a motion to create the position and job description, advertise for, and ratify the appointment of Director – Grant Management at the March 21 meeting, effective February 14, 2023. The motion was seconded by Mr. Jones. On a roll call vote, the present voted yes. The Student Trustee voted yes.
PERMISSION TO ADVERTISE FOR AND RATIFY PUBLIC INFORMATION SPECIALIST AND REVISE JOB DESCRIPTION
Mr. Wilkerson recommended to grant permission to advertise for and ratify the position of Public Information Specialist with a salary range of $36,000 to $40,000, and revise job description, effective February 16, 2023.
As recommended, Mr. Jones made a motion to grant permission to advertise for and ratify the position of Public Information Specialist with a salary range of $36,000 to $40,000, and revise job description, effective February 16, 2023. The motion was seconded by Mr. Kabat.
On a roll call vote, the present voted yes. The Student Trustee voted yes.
PRESIDENT’S SALARY (PER CONTRACT)
Mr. Wilkerson recommended to establish the President's salary retroactive to January 1, 2023 at $210,000 prorated for the remainder of the fiscal year. Also, to establish the salary from July 1, 2023 to June 30, 2024 at $220,000.
As recommended, Mr. Dorris made a motion to establish the President's salary retroactive to January 1, 2023 at $210,000 prorated for the remainder of the fiscal year. Also, to establish the salary from July 1, 2023 to June 30, 2024 at $220,000. The motion was seconded by Mr. Henson.
On a roll call vote, those present voted yes. The Student Trustee voted yes.
FINANCIAL INFORMATION
RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective February 14, 2023.
As recommended Mr. Kabat made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective February 14, 2022. The motion was seconded by Mr. Jones.
On a roll call vote, those present voted yes. The Student Trustee voted yes.
REPORTS
ACADEMIC COUNCIL
NO REPORT
ICCTA REPRESENTATIVE RLC ICCTA Representative John Kabat reported there will be an increase in Federal Pell Grant amounts and the State of Illinois budget will be out February 15.
REND LAKE COLLEGE FOUNDATION Executive Director of Administrative Services, Cathy DeJarnette, reported there were 44 attendees at the High Tea with SSM presenting. Trish Reed has been seated on the Foundation Board. The “Game Plan” will be present to Women’s Basketball alumni on Saturday and at a team reception prior to Sunday’s games. She also reminded everyone the Foundation Scholarship application closes March 1st.
ACCREDITATION Mr. Chad Copple reported he and Rob Little expect to have the Assurance Argument ready to review at the end of March. He also relayed the lockdown date is in June.
PUBLIC COMMENT NO COMMENTS
PRESIDENT’S COMMENTS President Terry Wilkerson welcomed the new Faculty Union Representative President, Mr. Greg Hollmann. Mr. Chad Copple reported on the ERP (Enterprise Resource Planning) system progress. A lead team and various implementation teams have been assembled to help in this transition.
ADJOURNMENT There being no other business, at 8:10 PM all trustees present voted aye in favor of adjourning.
The motion to adjourn was made by Dr. Asbery and seconded by Mr. Henson.
https://www.rlc.edu/downloads/file/1604-february-2023
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