Shawnee Community College District No. 531 Board of Trustees met Feb. 16.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held on February 16 in the Education Center and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Roll Call
The roll call was as follows:
| Present | Trustee | Present | Trustee | |
| √ | Mr. James Darden | Ms. April Moore, Secretary | ||
| √ | Ms. Deborah Shelton-Yates, Assistant Secretary | √ | Mr. John Windings | |
| √ | Mr. Steve Heisner, Chairperson | √ | Ms. Andrea Witthoft, Vice
Chairperson | |
| √ | Mr. Michael McMahan | √ | Ms. Riley Scarbrough (Advisory Vote) |
Others Present:
| Present | Others | Present | Others | |
| √ | Dr. Tim Taylor, President | √ | Dr. Darci Cather, Vice President of Academic Affairs | |
| √ | Dr. Lisa Price, Vice President of Student Affairs | √ | Chris Clark, Vice President of Administrative Services | |
| √ | Dr. Kristin Shelby, Dean of Transfer & Adult Education | √ | Felicia Rouse, Executive Director of Human Resources | |
| √ | Amanda Hannan, Dean of Allied Health & Nursing | √ | Kevin Hunsperger, Executive Director of Public Information & Marketing | |
| √ | Kristy Stephenson, Dean of Career & Technical | √ | Dr. April Teske, Executive Director Institutional Effectiveness | |
| √ | Dr. Ian Nicolaides, S.C.E.A., President | Dr. Ryan Thornsberry, Instructor of English | ||
| √ | John Schneider, Attorney | √ | Tina Dudley, Executive Assistant, President & Foundation | |
| √ | Becky Hawes, Executive Assistant to the President | √ | Tony Gerard, Faculty | |
| √ | Craig Bradley | √ | Ruth Smith | |
| √ | Wendy Harris | √ | Lori Armstrong |
| Present | Others | Present | Others | |
| √ | Mike McNally | √ | David Black | |
| √ | Sabrina Black | √ | Tim Frizzell | |
| √ | Brenda Brown | √ | Kayla Sauerbrunn | |
| √ | April Dollins | √ | Anna Davenport | |
| √ | Lorena Hines | √ | Robbie Woolridge |
V. APPROVAL OF AGENDA & ADDENDUMS
MOTION NO. 1
A motion was made by James Darden and seconded by Riley Scarbrough to approve the Agenda, Addendums and Additions, as follows:
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
VI. DISPOSITION OF MINUTES
December 5, 2022 Regular Board Meeting
January 24, 2023, Special Board Meeting, Board Finance Committee Meeting
MOTION NO. 2
A motion was made by John Windings and seconded by Andrea Witthoft to approve the minutes of the December 5, 2022, Regular Board Meeting.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
MOTION NO. 3
A motion was made by Riley Scarbrough and seconded by Johns Windings to approve the minutes of the January 24, 2023, Special Board Meeting, Board Finance Committee Meeting.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
VII. RECOGNITION OF GUESTS AND PUBLIC COMMENT
New Employee Introduction:
Rebecca (Becky) Hawes, Executive Assistant to the President
Gabriel Nuokye, Research Associate
Kyle Schierbaum, Welding Instructor
Kristina (Kristy) Stephenson, Dean of Career & Technology Programs
Mandee Trowbridge, Financial Aid Assistant
Felicia Rouse, Executive Director of Human Resources
VIII. COMMUNICATIONS
Reports from the Student Trustee, Faculty, President Taylor, Senior Leadership, Saints Foundation and ICCTA Liaison were previously sent.
IX. APPROVAL OF CONSENT AGENDA
MOTION NO. 4
A motion was made by Andrea Witthoft and seconded by James Darden to approve the consent agenda as follows:
A. Treasurer’s Report
B. Approval of Bills
| FUND | Ending
11.30.22 | Ending
12.31.22 |
| Education Fund | $795,540.30 | $978,755.86 |
| Building Fund | 108,901.35 | 96,303.90 |
| Restricted Bldg. Fund | 21,053.50 | 148,975.00 |
| Bond & Interest Fund | 1,606,500.00 | 0.00 |
| Auxiliary Enterprises Fund | 58,325.87 | 92,010.08 |
| Restricted Purposes Fund (Grants) | 1,544,565.81 | 509,127.34 |
| Restricted Purposes - FWS* | 0.00 | 0.00 |
| Restricted Purposes - PELL | 0.00 | 14,668.76 |
| Restricted Purposes - SEOG | 8,145.00 | 0.00 |
| Trust & Agency Fund | 1,482.69 | 1,768.84 |
| Audit Fund | 28,000.00 | 8,350.00 |
| Liability Protection Settlement Fund (TORT) | 56,088.98 | 315,145.76 |
| Grand Total | $4,228,603.50 | $2,165,105.54 |
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
X. CONSIDERATION FOR APPROVAL OF FUND TRANSFER
MOTION NO. 5
A motion was made by John Windings and seconded by Riley Scarbrough to approve the interfund transfer ($380,000.00) 11.30.22. A transfer was initiated to repay an interfund loan from the Education Fund to the Restricted Purpose Fund; as well as the interfund transfer ($220,000.00) 12.31.22 to cover shortage of funds.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
XI. MONITORING REPORTS
A. Presentation of the Baccalaureate/Transfer Programming Monitoring Report
i. Consideration for Amending Policy B1003
B. Acceptance of the Professional Programming Monitoring Report (First Read)
C. Acceptance of the Quarterly Finance & Investment Monitoring Report D. Acceptance of the Quarterly Foundation Monitoring Report
MOTION NO. 6
XI. A.i. CONSIDERATION FOR AMENDING B1003 TRANSFER PROGRAMMING
A motion was made by James Darden and seconded by John Windings to recommend the Board review, revise as necessary, and adopt revisions to policy B1003 Transfer Programming and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
XI. B. ACCEPTANCE OF THE PROFESSIONAL PROGRAMS MONITORING REPORT
XI. C. ACCEPTANCE OF THE QUARTERLY FINANCE & INVESTMENT REPORT
XI. D. ACCEPTANCE OF THE QUARTERLY FOUNDATION REPORT
XII. SHARED GOVERNANCE – ADMINISTRATIVE UPDATE
MOTION NO. 7
XII. A. CONSIDERATION FOR APPROVAL OF THE HOLIDAY POLICY (6130)
A motion was made by Andrea Witthoft and seconded by Riley Scarbrough to recommend the Board approve the directed changes to Policy 6130 as presented.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
XIII. PRESENTATIONS, DISCUSSION, AND ACTION ITEMS
XIII. A. BOARD FINANCE COMMITTEE UPDATE
No Motion Necessary
MOTION NO. 8
XIII. B. CONSIDERATION FOR APPROVAL OF THE FY24 TUITION & UNIVERSAL FEE RATE
A motion was made by Mike McMahan and seconded by James Darden to recommend the Board adopt the tuition and universal fee rates presented for FY24, as recommended by the Board Finance Committee. These changes would be effective with the start of the Fall 2023 semester.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
MOTION NO. 9
XIII. C. CONSIDERATION FOR APPROVAL OF FY24 COURSE FEE RATES
A motion was made by Andrea Witthoft and seconded by Riley Scarbrough to recommend the Board adopt the course fee rates presented for FY24. These changes would be effective with the start of the Fall 2023 semester.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
MOTION NO. 10
XIII. D. CONSIDERATION FOR APPROVAL OF THE ACADEMIC YEAR 2024 COLLEGE CATALOG
A motion was made by John Windings and seconded by Mike McMahan to recommend the Board approve the adopt the Academic Year 2024 College Catalog as presented, with an effective start date of the Fall 2023 semester.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
MOTION NO. 11
XIII. E. CONSIDERATION FOR APPROVAL OF MAIN CAMPUS CHILLER REPLACEMENT
A motion was made by James Darden and seconded by Riley Scarbrough to recommend the Board approve the lowest bid from Southern Illinois Piping Contractors in the amount of $440,000 and allow the President to execute any further contracts to facilitate the installation process.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
MOTION NO. 12
XIII. F. CONSIDERATION FOR APPROVAL TO APPOINT A PRESIDENT EVALUATION COMMITTEE
A motion was made by John Windings and seconded by James Darden to recommend the Board appoint a committee to conduct the annual evaluation of the President.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
MOTION NO. 13
XIII. G. PRESENTATION OF THE 2022 FALL GRADUATES
A motion was made by James Darden and seconded by Andrea Witthoft recommend the Board approve the Fall 2022 Graduation Listing as presented.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
MOTION NO. 14
XIV. EXECUTIVE SESSION
A motion was made by Andrea Witthoft and seconded by Riley Scarbrough to adjourn and go into Executive Session at 7:31 p.m. for the purpose of discussing:
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1)
B. Consideration of Approval for Non-Renewal, Resignation, or Termination of any staff or employee of the College pursuant to 5 ILCS 120/2 (c)(1) C. Consideration of the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Heald for the Purpose of Discussing Whether a Particular Parcel Should be Acquired 5 ILCS 120/2 (c)(5)
D. Consideration of Approval Consideration of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c)(11)
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
MOTION NO. 15
A motion was made by Andrea Witthoft and seconded by John Windings to recommend the Board adjourn out of Executive Session at 10:18 p.m.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, A. Witthoft and R. Scarbrough all voted Yea. A. Moore was absent. The Chairperson declared the motion carried.
MOTION NO. 16
A motion was made by James Darden and seconded by Mike McMahan to approve the minutes of the Executive Session held on February 16, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
XIV. A. i. COLLECTIVE BARGAINING UPDATE
No motion required.
MOTION NO. 17
XIV. A. ii. CONSIDERATION FOR APPROVAL OF TENURED FACULTY RE EMPLOYMENT
A motion was made by Mike McMahan and seconded by Andrea Witthoft to table the re-employment of the tenured full-time faculty members listed for Academic Year 2024.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 18
XIV. A. iii. CONSIDERATION FOR APPROVAL OF NON-TENURED FACULTY RE EMPLOYMENT
A motion was made by Andrea Witthoft and seconded by John Windings to recommend the Board approve the re-employment of the non-tenured full-time faculty members listed for Academic Year 2024.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 19
XIV. A iv.a. CONSIDERATION TO RATIFY THE HIRE OF:
EXECUTIVE ASSISTANT TO PRESIDENT
A motion was made by James Darden and seconded by John Windings to recommend the Board ratify the hire of Rebecca “Becky” Hawes for the position of Executive Assistant to the President with an effective date of 01.04.23
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 20
XIV. A. iv.b CONSIDERATION TO RATIFY THE HIRE OF:WELDING INSTRUCTOR
A motion was made by Mike McMahan and seconded by John Windings to recommend the Board ratify the hire of Kyle Schierbaum for the position of Welding Instructor with an effective date of 01.09.23
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 21
XIV. A.iv c. CONSIDERATION TO RATIFY THE HIRE OF:
FINANCIAL AID ASSISTANT
A motion was made by Steve Heisner and seconded by Andrea Witthoft to recommend the Board ratify the hire of Mandee Trowbridge for the position of Financial Aid Assistant with an effective date of 01.15.23
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 22
XIV. A.iv.d. CONSIDERATION TO RATIFY THE HIRE OF:EXECUTIVE DIRECTOR OF HUMAN RESOURCES
A motion was made by Andrea Witthoft and seconded by John Windings to recommend the Board ratify the hire of Felica Rouse for the position of Executive Director of Human Resources with an effective date of 02.01.23
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 23
XIV. A.v. CONSIDERATION TO RATIFY PART-TIME EMPLOYEES AND SALARIES LISTED AND RATIFY THE INCREASE OF MINIMUM WAGE
A motion was made by James Darden and seconded by John Windings to recommend the Board ratify the part-time hires and salaries listed.
A motion was made by Andrea Witthoft and seconded by Mike McMahan to recommend the Board ratify the increase of the hourly minimum wage rate adjustment for the employees listed.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 24
XIV. B. CONSIDERATION FOR APPROVAL OF FULL-TIME EMPLOYEE RESIGNATION
A motion was made by Mike McMahan and seconded by John Windings to recommend the Board approve the resignation of Vicky Cornelissen effective February 10, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
XIV. C.i. UPDATE ON VIENNA EXTENSION CENTER LEASE DISCUSSION No Motion Required
MOTION NO. 25
XIV. D.i SICCM CORPORATION STATUS UPDATE
RECOMMENDATION 1
A motion was made by John Windings and seconded by James Darden to recommend the Board ratify the President’s vote, on behalf of the Board, to dissolve the Southern Illinois Collegiate Common Market (SICCM) Corporation.
RECOMMENDATION 2
A motion was made by Steve Heisner and seconded by Andrea Witthoft to recommend the Board authorize the President to execute a strategy, on behalf of the Board, to dissolve, or end the College’s ownership of, the Southern Illinois Collegiate Common Market (SICCM) Corporation by June 30, 2024.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
XIV. D. ii. SOUTHEASTERN ILLINOIS COLLEGE/VIENNA HIGH SCHOOL STATUS UPDATE
XVI. TRUSTEE COMMENTS
MOTION NO. 29
XVII. ADJOURNMENT
A motion was made by Mike McMahan and seconded by Deborah Shelton-Yates to adjourn at 10:33 p.m.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, J. Windings, and A. Witthoft all voted Yea. A. Moore and R. Scarbrough were absent. The Chairperson declared the motion carried.
https://shawneecc.edu/wp-content/uploads/2023/03/23.02.16-MINUTES.pdf
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