Shawnee Community College District No. 531 Board of Trustees met March 16.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held on March 16 in the Education Center and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Roll Call
The roll call was as follows:
| Present | Trustee | Present | Trustee | |
| √ | Mr. James Darden | √ | Ms. April Moore, Secretary | |
| √ | Ms. Deborah Shelton-Yates, Assistant Secretary | √ | Mr. John Windings | |
| √ | Mr. Steve Heisner, Chairperson | √ | Ms. Andrea Witthoft, Vice
Chairperson | |
| √ | Mr. Michael McMahan | √ | Ms. Riley Scarbrough (Advisory Vote) |
Others Present:
| Present | Others | Present | Others | |
| √ | Dr. Tim Taylor, President | √ | Dr. Darci Cather, Vice President of Academic Affairs | |
| √ | Dr. Lisa Price, Vice President of Student Affairs | √ | Chris Clark, Vice President of Administrative Services | |
| √ | Dr. Kristin Shelby, Dean of Transfer & Adult Education | √ | Felicia Rouse, Executive Director of Human Resources | |
| √ | Amanda Hannan, Dean of Allied Health & Nursing | √ | Kevin Hunsperger, Executive Director of Public Information & Marketing | |
| √ | Kristy Stephenson, Dean of Career & Technical | √ | Dr. April Teske, Executive Director Institutional Effectiveness | |
| √ | Dr. Ian Nicolaides, S.C.E.A., President | Dr. Ryan Thornsberry, Instructor of English | ||
| √ | John Schneider, Attorney | √ | Tina Dudley, Executive Assistant, President & Foundation | |
| √ | Enrico Esguerra, Student Trustee Elect | √ | Brenda Brown | |
| √ | David Black |
V. APPROVAL OF AGENDA & ADDENDUMS
MOTION NO. 1
A motion was made by James Darden and seconded by Riley Scarbrough to approve the Agenda, with the addition of Consideration for Approval of ICCTA Faculty of the Year, Addendums and Additions, as follows:
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
VI. DISPOSITION OF MINUTES
February 16, 2023, Regular Board Meeting
March 9, 2023, Special Board Meeting
MOTION NO. 2
A motion was made by Andrea Witthoft and seconded by John Windings to approve the minutes of the February 16, 2023, Regular Board Meeting.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 3
A motion was made by Andrea Witthoft and seconded by Mike McMahan to approve the minutes of the March 9, 2023, Special Board Meeting.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
VII. RECOGNITION OF GUESTS AND PUBLIC COMMENT
Dr. Lisa Price introduced the Student Trustee Elect, Enrico Esguerra.
VIII. COMMUNICATIONS
Reports from the Student Trustee, Faculty, President Taylor, Senior Leadership, and the Saints Foundation were previously sent. There was no ICCTA report for March.
IX. APPROVAL OF CONSENT AGENDA
MOTION NO. 4
A motion was made by Riley Scarbrough and seconded by John Windings to approve the consent agenda as follows:
A. Treasurer’s Report
B. Approval of Bills
| FUND | ENDING 01/31/23 |
| Education Fund | $689,189.07 |
| Building Fund | 170,860.37 |
| Restricted Bldg. Fund | 31,675.00 |
| Bond & Interest Fund | 0.00 |
| Auxiliary Enterprises Fund | 82,951.51 |
| Restricted Purposes Fund (Grants) | 166,754.96 |
| Restricted Purposes - FWS* | 0.00 |
| Restricted Purposes - PELL | 6,383.00 |
| Restricted Purposes - SEOG | 0.00 |
| Trust & Agency Fund | 1,309.88 |
| Audit Fund | 0.00 |
| Liability Protection Settlement Fund (TORT) | 105,118.28 |
| Grand Total | $1,254,242.07 |
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
X. CONSIDERATION FOR APPROVAL OF FUND TRANSFER
MOTION NO. 5
A motion was made by Andrea Witthoft and seconded by Riley Scarbrough to approve the interfund transfer ($50,000.00) 01.31.23. A transfer was initiated to repay an interfund loan from the Education Fund to the Restricted Purpose Fund.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
XI. MONITORING REPORTS
A. Presentation of the Professional Programming Monitoring Report
i. Consideration for Amending Policy B1004
B. Acceptance of the Student Services Monitoring Report (First Read)
C. Acceptance of the College Facilities Quarterly Report
D. Acceptance of the Information Technology Quarterly Report
E. Acceptance of the Human Resources Quarterly Report
MOTION NO. 6
XI. A.i. CONSIDERATION FOR AMENDING B1004 PROFESSIONAL PROGRAMMING
A motion was made by Andrea Witthoft and seconded by James Darden to recommend the Board review, revise as necessary, and adopt revisions to policy B1004 Professional Programming and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
XI. B. ACCEPTANCE OF THE STUDENT SERVICES MONITORING REPORT
XI. C. ACCEPTANCE OF THE COLLEGE FACILITIES QUARTERLY REPORT
XI. D. ACCEPTANCE OF THE INFORMATION TECHNOLOGY QUARTERLY REPORT
XI. E. ACCEPTANCE OF THE HUMAN RESOURCES QUARTERLY REPORT
XIII. PRESENTATIONS, DISCUSSION, AND ACTION ITEMS
XIII. A. BOARD FINANCE COMMITTEE
No motion necessary – schedule another meeting
MOTION NO. 7
XIII. B. CONSIDERATION FOR APPROVAL OF THE RISK MANAGEMENT PLAN UPDATE
A motion was made by James Darden and seconded by Riley Scarbrough to recommend the Board approve the FY24 Risk Management Plan as presented.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 8
XIII. C. CONSIDERATION FOR APPROVAL OF THE SOFTWARE PURCHASE OF FIREWALLS
A motion was made by John Windings and seconded by Riley Scarbrough to recommend the Board to approve the combined requisitions totaling $25,873.00 for firewall maintenance and authorize the President to execute the purchase process.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 9
XIII. D. CONSIDERATION FOR APPROVAL OF THE ANATOMAGE TABLE FOR NURSING
A motion was made by Riley Scarbrough and seconded by Mike McMahan to recommend the Board approve the purchase of the Anatomage Virtual Dissection Table for a total price of $123,455.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 10
XIII. E. CONSIDERATION FOR APPROVAL OF THE SELECTION OF ARCHITECTURAL FIRMS
A motion was made by Andrea Witthoft and seconded by James Darden to recommend the Board review the selected proposals from Cordogan Clark and Dodd Architects and authorize the Administration to execute the negotiation process.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 11
XIII. F. PRESENTATION OF THE REPORT ON THE STUDENT TRUSTEE ELECTION
A motion was made by Riley Scarbrough and seconded by John Windings to recommend the Board accept the student trustee election results and appoint Enrico Esguerra to the position of Student Trustee, effective April 15, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
XIII. G. DISCUSSION ON THE PROCESS FOR CONDUCTING BOARD SELF EVALUATION
It is recommended that the Board review Policy B2004, the ICCTA Survey Results, and engage in a discussion to identify preferences and begin establishing direction for the development of a self-evaluation process. If the results of the discussion suggest the
President might further assist the Board with this task, then direct the President accordingly
MOTION NO. 12
XIII. H. CONSIDERATION FOR APPROVAL OF ICCTA FACULTY OF THE YEAR NOMINATION
A motion was made by Andrea Witthoft and seconded by Riley Scarbrough to recommend the Board approve the endorsement of Wendy Harris for ICCTA Faculty of the Year and authorize the President to submit the nomination once it has been received from the SCEA.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 13
XIV. EXECUTIVE SESSION
A motion was made by John Windings and seconded by Deborah Shelton-Yates to adjourn and go into Executive Session at 7:21 p.m. for the purpose of discussing:
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1)
B. Consideration of Collective Bargaining Matters Between the Public Body and its Employees pursuant to 5 ILCS 120/2 (c)(2)
C. Consideration of Approval Consideration of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c)(11)
MOTION NO. 14
A motion was made by Mike McMahan and seconded by James Darden to recommend the Board adjourn out of Executive Session at 8:45 p.m.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 15
A motion was made by Riley Scarbrough and seconded by John Windings to approve the minutes of the Executive Session held on March 16, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 16
XV. A.i. CONSIDERATION FOR APPROVAL TO HIRE AN ADMINISTRATIVE ASSISTANT TO THE DEAN OF CTE
A motion was made by Mike McMahan and seconded by Andrea Witthoft to recommend the Board approve the hire of Jamie Smith for the position of Administrative Assistant to the Dean of CTE with an effective date of March 16, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 17
XV. A.ii CONSIDERATION FOR APPROVAL OF ADMINISTRATIVE STAFF RE EMPLOYMENT
A motion was made by John Windings and seconded by James Darden to recommend the Board approve the re-employment of all 68 full-time administrative staff currently employed for FY24.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 18
XV. A. iii. CONSIDERATION TO RATIFY PART-TIME EMPLOYEES
A motion was made by Andrea Witthoft and seconded by Mike McMahan to recommend the Board ratify the part-time hire as listed.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
XV. A. iv. PRELIMINARY REVIEW OF ORGANIZATIONAL STRUCTURE
No Motion Necessary
XV. B. i. COLLECTIVE BARGAINING UPDATE
No Motion Necessary
XVI. TRUSTEE COMMENTS
MOTION NO. 19
XVII. ADJOURNMENT
A motion was made by James Darden and seconded by John Windings to adjourn at 8:55 p.m.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, M. McMahan, A. Moore, J. Windings, A Witthoft and R. Scarbrough all voted Yea. The Chairperson declared the motion carried.
https://shawneecc.edu/wp-content/uploads/2023/04/23.03.16-MINUTES.pdf
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