City of Mt. Vernon City Council met May 15.
Here are the minutes provided by the council:
The Mt. Vernon City Council held a Regular City Council Meeting on Monday, May 15, 2023 at 7:00 p.m. in the City Council Chamber at City Hall, 1100 Main Street, Mt. Vernon, Illinois. Facebook Live: https://www.facebook.com/MtVernonIL.
Mayor John Lewis opened the meeting.
Pastor Kent Jackson with Family Life Church led the Invocation.
The Pledge of Allegiance was recited.
ROLL CALL
Roll call showed present: Council Member Ray Botch, Council Member Joe Gliosci, Council Member Donte Moore, Council Member Mike Young and Mayor John Lewis.
PRESENTATION OF JOURNALS
The Journal for the May 1, 2023 Regular City Council Meeting was presented for approval.
Council Member Donte Moore motioned to approve the Journal as presented. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
VISITORS/CITIZENS REQUESTS/ADDRESSES FROM THE AUDIENCE
Derrek Wilson, owner of Asgard Keep located at 1001 Olin Lane, addressed the Council with his concerns regarding traffic on IL 37 which is close to his business. He has customers who park and walk across the street and people drive very fast through this area. He was asking for a crosswalk or lowering the speed limit. Mayor Lewis commented that IL 37 is a state highway, and the speed limit is regulated by the State of Illinois. City Manager Mary Ellen Bechtel stated that the City could do a traffic study in that area.
APPROVAL OF CONSOLIDATED VOUCHERS FOR ACCOUNTS PAYABLE
The Consolidated Vouchers for Accounts Payable were presented to the Council for approval.
Council Member Ray Botch motioned to approve the Consolidated Vouchers for Accounts Payable in the amount of $2,328,849.03. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
SWEARING IN OF NEW COUNCIL
Mayor John Lewis introduced Deputy City Clerk Becky Barbour to conduct the swearing in of newly re-elected City Council Member Donte Moore.
BIDS AND QUOTES
None.
CITY MANAGER
City Manager Mary Ellen Bechtel introduced Mike Kaiman with Holland Construction, for the monthly update on the new Police Facility. Mr. Kaiman presented Council Members with a current book showing a progress report, schedules, contingency log and photos of progress. He reported that all of the masonry was done as of today. Many of the finishes are currently underway. The completion date remains June 30, 2023. Council Members asked questions and were updated on the new Police Facility. Mayor Lewis asked specifically about the new brick that was ordered being a little off in color. Mr. Kaiman responded that they would do a wash process on it and give it a few days to see if there is any blotching. It is located at the back side of the building.
City Manager Mary Ellen Bechtel requested permission to Seek Bids for Lake Street and Pavey Street Sanitary Sewer Replacement. She stated this is an area of about 13 feet deep and about 330 feet in length with an estimated cost of approximately $72,000. This is a concrete sanitary sewer with a gas main running close to it. It has failed several times over the years, and it needs to be moved away from the gas line.
Council Member Ray Botch motioned to grant permission to Seek Bids for Lake Street and Pavey Street Sanitary Sewer Replacement. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel requested permission to Seek Bids for Annual Pavement Restriping. She explained that each year the City tries to restripe 50% of the city roads.
Council Member Joe Gliosci motioned to grant permission to Seek Bids for Annual Pavement Restriping. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel requested permission for a Street Closure on 10th Street between Newby and Forest and Newby between 10th Street and Shawnee on June 17, 2023 from 1:30 p.m. to 3:30 p.m. for the Juneteenth Parade. Staff recommendation is to approve the street closure. Requesting Party: Juneteenth Parade Committee.
Council Member Mike Young motioned to approve the Street Closure on 10th Street between Newby and Forest and Newby between 10th Street and Shawnee on June 17, 2023 from 1:30 p.m. to 3:30 p.m. for the Juneteenth Parade. Requesting Party: Juneteenth Parade Committee. Seconded by Council Member Ray Botch. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel requested permission to Seek Proposals from Engineering Firms for Road Improvements in Fountain Place Industrial Park. This is to improve the existing roadway, remove the roundabout and extend the road to a new cul-de-sac at the east end of the industrial park. This is in preparation for potential business expansions in the Fountain Place Industrial Park.
Council Member Ray Botch motioned to grant permission to Seek Proposals from Engineering Firms for Road Improvements in Fountain Place Industrial Park. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtelrequested permission to Seek Proposals for Signage for Fountain Place Industrial Park. This is to replace the signage at the entrance to the Fountain Place Industrial Park.
Council Member Joe Gliosci motioned to grant permission to Seek Proposals for Signage for Fountain Place Industrial Park. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel requested permission to Seek Bids for Improvements to the Jaycee Lake Boat Launch Area. The City received a grant for this project. This will be for the improved parking area and the walk area leading to the new boat dock.
Council Member Mike Young motioned to grant permission to Seek Bids for Improvements to the Jaycee Lake Boat Launch Area. Seconded by Council Member Ray Botch. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel requested permission to Waive Bidding and Accept the Quote from Axon for Police Department Body and In-Car Cameras. The State of Illinois has mandated the City to have body cameras in operation by January 2025. Chief Page and Assistant Chief Brands have extensively researched the body camera companies in our market. The Council received a comprehensive and concise report in their Council packet regarding their research, findings, and recommendation. Their recommendation is to go with Axon for this program. This proposal includes body cameras as well as automobile cameras and storage fees. This also includes maintenance for five years. Staff recommendation is to award this contract to Axon in the amount of $523,188.45. The City has budgeted $450,000. The balance of $73,188.45 plus installation of the cameras in the vehicles ($8,500) will be paid from DUI funds. Next year, the City will qualify for a grant of a little over $100,000 toward the cost of these cameras.
Council Member Ray Botch motioned to grant permission to Waive Bidding and Accept the Quote from Axon for Police Department Body and In-Car Cameras. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
CITY ATTORNEY
City Attorney David Leggans presented an Ordinance Rezoning Property at 13797 N. Two Mile Creek from A-G to RM-2. Petitioning Party: Jacob Sledge. City Manager Mary Ellen Bechtel stated this was approved unanimously at Planning and Zoning. Jacob Sledge was available to answer any concerns.
Council Member Ray Botch motioned to approve Ordinance #2023-22, an Ordinance Rezoning Property at 13797 N. Two Mile Creek from A-G to RM-2. Petitioning Party: Jacob Sledge. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented a Resolution Adopting the Jefferson County Multi-Hazard Mitigation Plan. City Manager Mary Ellen Bechtel introduced Chief Kevin Sargent to speak to the Council. Chief Sargent explained that every five years the Multi-Hazard Mitigation Plan has to be updated for FEMA through the State of Illinois. The Fire Department teams up with the Greater Egypt Regional Planning and Development Commission to help with the process. They identify the hazards within the community that pose the greatest risk. This is used as a guide to plan for emergency preparedness. The final stage is the formal adoption of the plan.
Council Member Donte Moore motioned to approve the Resolution Adopting the Jefferson County Multi-Hazard Mitigation Plan. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented a Resolution to Approve a Change Order for the Lift Station 14 Project. City Manager Mary Ellen Bechtel explained that the new force main was finished and connected to the old lift station since the new lift station was not finished. When the new lift station was completed, the force main had to be relocated to connect to the new lift station. Changes include substitute valves that had to be purchased to reduce the lead time to the completion of the Lift Station, pad for the generator, prep work for the lift station, bypass pumping that had to be done for the relocation of the force main to the new lift station, and modification of the manhole to the wet well. In all, the changes totaled $82,676.15. These charges are being submitted to IEPA to be approved and included in the loan.
Council Member Joe Gliosci motioned to approve the Resolution to Approve a Change Order for the Lift Station 14 Project. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented a Resolution to Approve a Change Order for the 2020 EPA Sewer Project. City Manager Mary Ellen Bechtel explained that the charges are for the extra work repairing water line and storm sewer, railroad fees associated with boring the railroad and costs incurred when an underground storage tank was found. These will be submitted to IEPA to be included in the loan. The total change order is $45,773.89.
Council Member Ray Botch motioned to approve the Resolution to Approve a Change Order for the 2020 EPA Sewer Project. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented a Resolution to Approve a Change Order for the Midtown Sanitary Sewer Project. City Manager Mary Ellen Bechtel explained that this is for several change orders in this one request. This includes an exploratory dig at 24th and Casey, relocate sewer main due to gas line, video found sewer line under houses and the decision was made to reroute the sewer line out from under the houses, change locations for manholes, additional line to the west on Jones Street, removing protruding taps and replacing line segments, and material and resin price increases from the time of the quote to the execution of the contract. The change orders total $146,766.54. These are being submitted to IEPA to be included in the loan.
Council Member Donte Moore motioned to approve the Resolution to Approve a Change Order for the Midtown Sanitary Sewer Project. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented a Resolution to Approve a Change Order with Bevis Construction Related to the Park’s Storage Building. City Manager Mary Ellen Bechtel stated that this change order is for lime stabilization to keep the project moving forward and completed in June. The total of this change order is $47,500.00 to stabilize the wet ground.
Council Member Joe Gliosci motioned to approve the Resolution to Approve a Change Order with Bevis Construction Related to the Park’s Storage Building. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Attorney David Leggans presented a Resolution Requesting Permission from IDOT to Close State Route 37 from Newby to Forest on June 17, 2023 from 11:30 a.m. to 3:30 p.m. for the Juneteenth Parade. This Resolution goes to IDOT for them to approve the closure of a state route.
Council Member Mike Young motioned to approve the Resolution Requesting Permission from IDOT to Close State Route 37 from Newby to Forest on June 17, 2023 from 11:30 a.m. to 3:30 p.m. for the Juneteenth Parade. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
MAYOR
None.
CITY COUNCIL
None.
VISITORS/CITIZENS REQUESTS/ADDRESSES FROM THE AUDIENCE
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
Council Member Joe Gliosci motioned to adjourn. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
The meeting was adjourned at 7:38 p.m.
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