Community High School District 99 Board of Education met June 12.
Here are the minutes provided by the board:
The Board of Education, Community High School District 99, met in regular session at 6:30 p.m. on Monday, June 12, 2023 at the Administrative Service Center.
Upon the Secretary's roll call, the following Board members answered present: Don Renner, President; Terry Pavesich, Vice President; and Members Kara Casten, Ken Dawson, Christopher Espinoza, Sherell Fuller and Jennie Hagstrom. Vice President Pavesich participated via audio means.
Also present were Hank Thiele, Superintendent; Scott Wuggazer, Assistant Superintendent for Student Services; Mark Staehlin, District Controller; Jeree Ethridge, Chief School Business Official; Jill Browning, Director of Communications; Jim Kolodziej, Director of Buildings and Grounds; Courtney DeMent, North High Principal; Arwen Lyp, South High Principal; Student Board Member Gianna Hunsche; and Juli Gniadek, Secretary.
There were no visitors.
1. APPROVAL OF MINUTES
Member Espinoza moved and Member Hagstrom seconded the motion that the Board of Education approve the Minutes of the May 15, 2023 Business Meeting; the May 15, 2023 Organizational Meeting/Business Meeting; the May 15, 2023 Closed Meeting; and the June 5, 2023 Closed Meeting.
Upon the Secretary's roll call, Members Espinoza, Hagstrom, Pavesich, Casten, Dawson, Fuller and Renner voted AYE. The President declared the motion carried.
2. RECEPTION OF VISITORS-PUBLIC COMMENT
There were no public comments.
3. RECOGNITION
Dr. Thiele recognized both Mark Staehlin, District Controller, and Rod Russeau, Director of Technology and Information Services, who are retiring from District 99 on June 30. He shared some of their major contributions to the District as well as the far-reaching impact their work has had on their respective professions. The Board thanked and congratulated Mr. Staehlin and Mr. Russeau.
4. T99 PROGRESS
Mr. Kolodziej stated the work at T99 is ahead of schedule, the structure is up, the cement floor is in, the project is slightly under budget and the project will be completed by the beginning of August. He also shared pictures of the new structure taken by a drone.
5. BULK PURCHASING - CMG SUPPLIES - 2023-2024
Jim Kolodziej explained that several years ago the District consolidated the purchasing of CMG supplies from the individual buildings purchasing their own supplies to the District going out for bid and making bulk purchases. He stated eighteen vendors met the requirements and the Administration recommends the Board approves the award of contract for the vendors noted in the aggregate amount of $209,764.31.
6. COPY PAPER BID - 2023-2024
Jim Kolodziej shared this year the bids received for copy paper were lower than the State pricing and came in under budget. He stated the Administration recommends the Board approves the copy paper bids in the aggregate amount of $84,911.08.
7. TURF AND TRACK REPLACEMENT - NORTH AND SOUTH HIGH
Mr. Kolodziej shared when Capital Projects were presented last November the replacement of the turf field and track at both buildings was discussed. He noted the fields were done in 2011 and their life span is usually 8-10 years. Mr. Kolodziej stated the project is planned for Summer 2024 with an estimated total cost for both schools is $2 million.
Ms. Ethridge stated the District is evaluating financing options and none of the options under review will affect the tax levy. Dr. Thiele shared during the two months the fields are being replaced the community will have limited use of the other fields, as they will be needed for District programs.
Dr. Thiele stated this is an Action Item later in the meeting.
8. CHARTWELLS - 2 YEAR EXTENSION
Ms. Ethridge shared the Chartwells CEO visited both District 99 schools and found the South High servery is outdated compared to North High and therefore agreed to purchase two pieces of equipment for South High if the District agrees to a two-year contract extension. Ms. Ethridge explained the extension will add two years to the existing term and extend the contract to 2026-2027. Chartwells provides opportunities for some of the District's special needs students to work and learn skills, according to Jeree Ethridge.
Dr. Thiele stated this is an Action Item later in the meeting.
9. PROPERTY AND LIABILITY INSURANCE RENEWALS
Mark Staehlin stated District 99 combines with District 58 for property and liability insurance renewals. He noted Worker's Compensation insurance, approximately 50% of the total cost, decreased by $36,000 due to reduced claims experience; and the District has been using Liberty Mutual for 25 years. Mr. Staehlin stated the overall increase is 8.8% and recommends the Board accept the proposed coverage.
Dr. Thiele stated this is an Action Item later in the meeting.
2 10. APPOINTMENT OF BOARD/COMMITTEE LIAISONS
President Renner reviewed the assignments and noted Member Fuller will be serving on the Downers Grove Plan Commission next year. Ile shared the current assignments are for 2023-2024 and next year the assignments will be reviewed.
11. DRAFT - END OF YEAR GOAL SUMMARY
Dr. Thiele asked the Board to contact him if they had any feedback or questions regarding the draft of the End of Year Goal Summary and that once the document is finalized, it will be linked on the Strategic Plan website. He noted the draft goals for next year will be shared with the Board next week, will be presented at the July Board meeting, and will be approved at the August Workshop Meeting in advance of staff returning. Dr. Thiele stated feedback on the goals will be solicited from the bargaining units.
12. SOCIAL MEDIA LITIGATION
Dr. Thiele stated the Board's attorney and the Administration recommend the Board join the social media Class Action suit. He stated there is no advance costs to the District to participate in the lawsuit.
13. FREEDOM OF INFORMATION REQUESTS
Dr. Thiele reported the District received and responded to Freedom of Information Act requests this month and they are posted on the District's website.
14. CONSENT AGENDA
Member Hagstrom moved and Member Espinoza seconded the motion for the Board of Education Appointment- approve the Consent Agenda as presented, which includes: A. Personnel Report Certified; Transfer of Position-Classified; Appointment-Classified; B. Personnel Report - Resignation- C. May Administration; Retirement-Classified; Resignation-Classified; Release-Classified; Expenditures; D. SASED Board of Directors/Governing Board Appointment Resolution; E. Resolution of Nomination for Membership on the Downers Grove Plan Commission; F. Property and Liability Insurance Renewals; G. Treasurer's Surety Bonds for 2023-2024; H. Settlement Agreement; and I. Acceptance of Donation - Mr. & Mrs. Srinivasan.
Upon the Secretary's roll call, Members Hagstrom, Espinoza, Fuller, Pavesich, Casten, Dawson and Renner voted AYE. The President declared the motion carried.
Dr. Thiele thanked the Srinivasan's for their donation.
15. AWARD OF BIDS - BULK PURCHASING - CMG SUPPLIES-2023-2024
Member Espinoza moved and Member Hagstrom seconded the motion for the Board of Education to approve award of contract for custodial, maintenance and grounds supplies for 2023-2024 to the noted vendors in the aggregate amount of $209,764.31.
Upon the Secretary's roll call, Members Espinoza, Hagstrom, Pavesich, Casten, Dawson, Fuller and Renner voted AYE. The President declared the motion carried.
16. AWARD OF BID - COPY PAPER-2023-2024
Member Hagstrom moved and Member Dawson seconded the motion for the Board of Education to approve an award of contract to the vendors noted for copy paper for 2023-2024 in the aggregate amount of $84,911.08.
Upon the Secretary's roll call, Members Hagstrom, Dawson, Espinoza, Fuller, Pavesich, Renner and Casten voted AYE. The President declared the motion carried.
17. TURF AND TRACK REPLACEMENT - NORTH AND SOUTH HIGH
Member Espinoza moved and Member Dawson seconded the motion for the Board of Education to approve replacement of the turf and track at North and South High Schools and authorize the Administration to sign and execute any documents necessary to implement the replacement.
Upon the Secretary's roll call, Members Espinoza, Dawson, Fuller, Hagstrom, Pavesich, Casten and Renner voted AYE. The President declared the motion carried.
18. FOOD SERVICE AGREEMENT EXTENSION
Member Fuller moved and Member Espinoza seconded the motion for the Board of Education to approve Amendment Number Two to Food Service Agreement with Compass Group USA by and through its Chartwells division.
Upon the Secretary's roll call, Members Fuller, Espinoza, Hagstrom, Pavesich, Casten, Dawson and Renner voted AYE. The President declared the motion carried.
19. RESOLUTION AUTHORIZING COMMENCEMENT OF SOCIAL MEDIA LITIGATION
Member Fuller moved and Member Dawson seconded the motion for the Board of Education to adopt the Resolution Authorizing Commencement of Social Media Litigation.
Upon the Secretary's roll call, Members Fuller, Dawson, Espinoza, Hagstrom, Pavesich, Casten and Renner voted AYE. The President declared the motion carried.
20. OLD BUSINESS
None.
21. NEW BUSINESS
None.
22. RECEPTION OF VISITORS - PUBLIC COMMENT
There were no public comments.
23. REPORT ON LEGISLATIVE EDUCATION NETWORK OF DUPAGE (LEND)
Member Hagstrom reported State Superintendent Dr. Tony Sanders was the guest speaker at the last meeting.
24. REPORT ON SCHOOL ASSOCIATION FOR SPECIAL EDUCATION IN DUPAGE COUNTY (SASED)
Dr. Thiele reported the focus of the recent meeting was contract agreements with the bargaining units.
25. REPORT ON DISTRICT 99 EDUCATION FOUNDATION
Member Pavesich reported this year the Foundation awarded sixteen grants totaling $13,000.
26. REPORT ON ILLINOIS ASSOCIATION OF SCHOOL BOARDS (IASB)
Member Espinoza reminded Board members to let Secretary Gniadek know if they will be attending the fall conference.
27. UPCOMING BOARD OF EDUCATION MEETINGS
President Renner announced the following meeting date:
July 17, 2023
28. CLOSED SESSION
Regular Business Meeting - 6:30 p.m. - ASC
Member Espinoza moved and Member Fuller seconded the motion that the meeting be adjourned to Closed Session for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the District or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1.
Upon the Secretary's roll call, Members Espinoza, Fuller, Hagstrom, Pavesich, Casten, Dawson and Renner voted AYE. The President declared the motion carried.
President Renner stated after coming out of Closed Session the Board will not be taking any Action, other than to Adjourn.
The meeting adjourned to Closed Session at 7:24 p.m.
29. RECONVENE TO REGULAR SESSION
The meeting was reconvened in Open Session with the following members of the Board of Education in attendance: Don Renner, President; Terry Pavesich, Vice President; and Members Kara Casten, Ken Dawson, Christopher Espinoza, Sherell Fuller and Jennie Hagstrom. Vice President Pavesich participated via audio means.
Also present was Juli Gniadek, Secretary.
30. ADJOURNMENT
There being no further business or discussion, Member Espinoza moved and Member Dawson seconded the motion that the meeting be adjourned. Upon the unanimous voice vote of the seven members in attendance, the President declared the motion carried. The meeting adjourned at 9:42 p.m.
https://www.csd99.org/boe/past-meeting-minutes
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