Shawnee Community College District No. 531 Board of Trustees met June 15.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held on June 15 in the Education Center and via Zoom. The meeting was called to order by Vice Chairperson Andrea Witthoft.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Trustee Appointment
MOTION NO. 1
A motion was made by James Darden and seconded by Deborah Shelton-Yates to approve the appointment of Nancy Holt to the position of Trustee and to serve until the next Consolidated Election in April of 2025.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was Absent. The Vice Chairperson declared the motion carried.
IV. ADMINISTER OATH OF OFFICE
Secretary Moore administered the Oath of Office.
V. Roll Call
The roll call was as follows:
| Present | Trustee | Present | Trustee | |
| √ | Mr. James Darden | √ | Ms. April Moore, Secretary | |
| √ | Ms. Deborah Shelton-Yates | √ | Ms. Andrea Witthoft, Vice
Chairperson | |
| √ | Ms. Nancy Holt | √ | Mr. Enrico Esguerra (Advisory Vote) | |
| √ | Ms. Tiffany Schultz | Mr. Steve Heisner, Chairperson |
Others Present:
| Present | Others | Present | Others | |
| √ | Dr. Tim Taylor, President | √ | Dr. Darci Cather, Vice President of Academic Affairs | |
| √ | Dr. Lisa Price, Vice President of Student Affairs | √ | Chris Clark, Vice President of Administrative Services | |
| √ | Dr. Kristin Shelby, Dean of Transfer & Adult Education | √ | Felicia Rouse, Executive Director of Human Resources | |
| √ | Amanda Hannan, Dean of Allied Health & Nursing | √ | Kevin Hunsperger, Executive Director of Public Information & Marketing | |
| √ | Kristy Stephenson, Dean of Career & Technical | √ | Dr. April Teske, Executive Director Institutional Effectiveness | |
| Dr. Ian Nicolaides, S.C.E.A., President | Dr. Ryan Thornsberry, Instructor of English | |||
| √ | John Schneider, Attorney | √ | Tina Dudley, Executive Assistant, President & Foundation | |
| √ | Becky Hawes, Executive Assistant | √ | Lori Armstrong | |
| √ | Simone Van Holder, Gordian | √ | Diane Menser, Gordian | |
| √ | Angela Harrison, Gordian |
VI. APPROVAL OF AGENDA & ADDENDUMS
MOTION NO. 2
A motion was made by April Moore and seconded by Tiffany Schultz to approve the Agenda and Addendums.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T.Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was Absent. The Vice Chairperson declared the motion carried.
VII. DISPOSITION OF MINUTES
MOTION NO. 3
A motion was made by James Darden and seconded by to approve the minutes of the May 18, 2023, Regular Board Meeting.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T.S chultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
MOTION NO. 4
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to approve the minutes of the June 5, 2023, Special Meeting, Board Finance Committee Meeting.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
VIII. RECOGNITION OF GUESTS AND PUBLIC COMMENT
Introduction of Cheryl Cummins, Executive Assistant to the Vice President of Administrative Services and Human Resources
IX. COMMUNICATIONS
Reports from the Faculty, President Taylor, Senior Leadership, Saints Foundation and ICCTA Delegate, Trustee Darden, were previously submitted. Student Trustee Esguerra gave a verbal report.
X. APPROVAL OF CONSENT AGENDA
MOTION NO. 5
A motion was made by Deborah Shelton-Yates and seconded by April Moore to approve the consent agenda as follows:
A. Treasurer’s Report
B. Approval of Bills
| Fund | Ending 04/30/23 |
| Education Fund | $903,655.71 |
| Building Fund | 111,781.37 |
| Restricted Bldg. Fund | 108,151.69 |
| Bond & Interest Fund | 0.00 |
| Auxiliary Enterprises Fund | 79,517.08 |
| Restricted Purposes Fund (Grants) | 277,643.14 |
| Restricted Purposes - FWS* | 3,181.75 |
| Restricted Purposes - PELL | 4,526.75 |
| Restricted Purposes - SEOG | 0.00 |
| Trust & Agency Fund | 5,988.92 |
| Audit Fund | 0.00 |
| Liability. Protection Settlement Fund (TORT) | 62,162.43 |
| Grand Total | $1,556,608.84 |
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XI. CONSIDERATION FOR APPROVAL OF FUND TRANSFER
NONE
XII. MONITORING REPORTS
A. Presentation of the Diversity, Equity, & Inclusion Monitoring Report. i. Consideration for Amending Policy B1012
B. Acceptance of the Accreditation & Certification Monitoring Report. i. Consideration for Amending Policy B1011
C. Acceptance of the Information Technology Quarterly Report
D. Acceptance of the Facilities Quarterly Report
i. Consideration for Amending Policy B3007
E. Acceptance of the Human Resource Quarterly Report
i. Consideration for Amending Policy B3001 Minutes pp 3 of 12
ii. Consideration for Amending Policy B3003
iii. Consideration for Amending Policy B3004
XII. A.i. CONSIDERATION FOR AMENDING POLICY B1012
MOTION NO. 6
A motion was made by James Darden and seconded by Enrico Esguerra to recommend the Board review, revise as necessary, and potentially adopt revisions to Policy B1012 (Diversity, Equity, & Inclusion) and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XII. B. i. CONSIDERATION FOR AMENDING POLICY B1011
MOTION NO. 7
A motion was made by Nancy Holt and seconded by Deborah Shelton-Yates to recommend the Board review, revise as necessary, and potentially adopt revisions to policy B1011 (Accreditation & Certification) and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XII. C. ACCEPTANCE OF THE INFORMATION TECHNOLOGY QUARTERLY REPORT XII. D. ACCEPTANCE OF THE FACILITIES QUARTERLY REPORT
XII. D. i. CONSIDERATION FOR AMENDING POLICY B3007
MOTION NO. 8
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to recommend the Board review, revise as necessary, and potentially adopt revisions to Policy B3007 (Asset Protection) and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XII. E. ACCEPTANCE OF THE HUMAN RESOURCES QUARTERLY REPORT
XII. E. i. CONSIDERATION FOR AMENDING POLICY B3001
MOTION NO. 9
A motion was made by James Darden and seconded by April Moore to recommend the Board review, revise as necessary, and potentially adopt revisions to policy B3001 (Employee Relationships) and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XII. E. ii. CONSIDERATION FOR AMENDING POLICY B3003
MOTION NO. 10
A motion was made by Nancy Holt and seconded by Enrico Esguerra to recommend the Board review, revise as necessary, and potentially adopt revisions to policy B3003 (Organizational Culture) and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XII. E. iii. CONSIDERATION FOR AMENDING POLICY B3004
MOTION NO. 11
A motion was made by Deborah Shelton-Yates and seconded by Nancy Holt to recommend the Board review, revise as necessary, and potentially adopt revisions to policy B3004 (Employment, Compensation & Benefits) and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIII. SHARED GOVERNANCE – ADMINISTRATIVE UPDATE
A. None
XIV. PRESENTATIONS, DISCUSSION, AND ACTION ITEMS
XIV. A. FACILITY CONDITIONS ASSESSMENT – PRESENTATION
XIV. B. BOARD FINANCE COMMITTEE UPDATE
MOTION NO. 12
A motion was made by Nancy Holt and seconded by James Darden to recommend the Board review the recommended changes to the Consent Agenda process and advise the President to implement the appropriate changes.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV. C. AD HOC BOARD POLICY COMMITTEE UPDATE
XIV D. CONSIDERATION FOR APPROVAL AUDIT ENGAGEMENT PROPOSAL MOTION NO. 13
A motion was made by James Darden and seconded by April Moore to recommend the Board approve the selection of Martin Hood for audit services and authorize VP Clark, to execute the agreement.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV. E. CONSIDERATION FOR APPROVAL OF BLANKET PURCHASE ORDERS MOTION NO. 14
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to recommend the Board approve the list of Blanket/Open POs indicated.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV. F. CONSIDERATION FOR APPROVAL TO PURCHASE A SEMI TRUCK MOTION NO. 15
A motion was made by James Darden and seconded by Tiffany Schultz to recommend the Board approve the lowest qualified bid from Trucks, Inc. in the amount of $74,849 and authorize the CFO to execute the purchase.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV. G. CONSIDERATION FOR APPROVAL TO PURCHASE CLASSROOM FURNITURE MOTION NO. 16
A motion was made by Enrico Esguerra and seconded by Deborah Shelton-Yates to recommend the Board authorize the President to purchase office furniture, from the lowest qualified bidder, in an amount not to exceed $70,000, using available ARPA and IBT Grant funds.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV. H. CONSIDERATION FOR APPROVAL OF FINANCIAL AID CONSULTING CONTRACT
MOTION NO. 17
A motion was made by James Darden and seconded by Deborah Shelton-Yates to recommend the Board ratify and authorize the CEO to execute the Service Agreement with Campus Works, Inc. for Financial Aid Consulting, in the amount of $53,480 for a term of July 1, 2023 through November 30, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV I. i. CONSIDERATION FOR APPROVAL OF BID-MECHANICAL SYSTEMS CDB PROJECT 810-086-017
MOTION NO. 18
A motion was made by April Moore and seconded by Tiffany Schultz to recommend the Board approve the lowest bid from A&W Plumbing & Heating, Inc. in the amount of $718,300 and authorize the CFO to execute the contract with CDB.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV I. i. CONSIDERATION FOR APPROVAL OF BID-MECHANICAL SYSTEMS CDB PROJECT 810-086-017 ALLOCATION
MOTION NO. 19
A motion was made by Deborah Shelton-Yates and seconded by James Darden to recommend the Board authorize the CFO to allocate $179,575 of Bond Funds (from the 2017 Issue), to satisfy the College’s required 25% match for this project.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV I. ii. CONSIDERATION FOR APPROVAL OF BID-EXTERIOR/INTERIOR DOORS CDB PROJECT 810-086-018
MOTION NO. 20
A motion was made by Nancy Holt and seconded by James Darden to recommend the Board approve the recommended bid from Samron Midwest in the amount of $309,953 and authorize the CFO to execute the contract with CDB.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV I. ii. CONSIDERATION FOR APPROVAL OF BID-EXTERIOR/INTERIOR DOORS CDB PROJECT 810-086-018 ALLOCATION
MOTION NO. 21
A motion was made by Tiffany Schultz and seconded by Deborah Shelton-Yates to recommend the Board authorize the CFO to allocate $77,488 of bond funds (from the 2017 issue), to satisfy the College’s required 25% match for this project.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV J. i. CONSIDERATION FOR APPROVAL OF TASK ORDER – TRUCK DRIVING BUILDING
MOTION NO. 22
This was motion was pulled.
XIV J. ii. CONSIDERATION FOR APPROVAL TASK ORDER OTA CLASSROOM & LAB RENOVATION
MOTION NO. 23
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board approve the Task Order for the OTA Classroom and lab project and direct the CFO to executive the agreement with the architect.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XIV K. PRESENTATION OF SPRING 2023 GRADUATES
No Motion Necessary
XIV L. CONSIDERATION FOR APPROVAL TO REIMBURSE TRUSTEE CONFERENCE EXPENSE
MOTION NO. 24
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board approve reimbursement of $356.74 to Trustee James Darden for his attendance at the ICCTA Convention and Awards Banquet.
On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. J. Darden abstained. The Vice Chairperson declared the motion carried.
XV. EXECUTIVE SESSION
MOTION NO. 25
A motion was made by Tiffany Schultz and seconded by April Moore to adjourn and go into Executive Session at 8:07 p.m. for the purpose of discussing:
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1)
B. Consideration of Approval for Non-Renewal, Resignation, or Termination of any Staff or Employee of the College pursuant to 5 ILCS 120/2 (c)(1)
C. Consideration of Approval of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c)(11)
D. Consideration of Board Self-Evaluation Options pursuant to 5 ILCS 120/2 (c)(16)
E. Consideration of Approval to Determine Continued Confidentiality of Executive Session Minutes pursuant to 5ILCS 120/2 (c)(21)
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
MOTION NO. 26
A motion was made by James Darden and seconded by Deborah Shelton-Yates to recommend the Board adjourn out of Executive Session at 9:40 p.m.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
MOTION NO. 27
A motion was made by April Moore and seconded by Deborah Shelton-Yates to approve the minutes of the Executive Session held on June 15, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XVI. A. CONSIDERATION TO HIRE AN EDUCATION TECHNOLOGY COORDINATOR MOTION NO. 28
A motion was made by James Darden and seconded by Deborah Shelton-Yates to recommend the Board approve the hire of Alicia Farris for the position of Education Technology Coordinator with an effective date of June 15, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XVI. B. CONSIDERATION TO RATIFY THE SPRING 2023 FACULTY STIPENDS MOTION NO. 29
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board ratify the Spring 2023 Faculty stipends as presented.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XVI. C. CONSIDERATION TO RATIFY PART-TIME EMPLOYEES
MOTION NO. 30
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to recommend the Board ratify the part-time hires and salaries as listed.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XVI. D. CONSIDERATION TO ACCEPT THE INTENT TO RETIRE OF A FULL-TIME EMPLOYEE
MOTION NO. 31
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board accept the intent to retire for Dr. Lisa Price effective December 15, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XVI. E. CONSIDERATION TO ACCEPT THE RESIGNATION OF A FULL-TIME EMPLOYEE
MOTION NO. 32
A motion was made by Tiffany Schultz and seconded by Deborah Shelton-Yates to recommend the Board accept the resignation of Jamie Hickam effective June 16, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XVI. F. CONSIDERATION TO APPROVE THE CONTINUED CONFIDENTIALITY OF EXECUTIVE SESSION MINUTES
MOTION NO. 33
A motion was made by April Moore and seconded by Tiffany Schultz to recommend the Board keep closed the written Executive Session minutes from October 13, 1986, to present and to authorize the destruction of the closed session audiotapes as provided in the Open Meetings Act for closed sessions held prior to June 2022.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
XVII. TRUSTEE COMMENTS
XVIII. ADJOURNMENT
MOTION NO. 34
A motion was made by James Darden and seconded by Deborah Shelton-Yates to adjourn at 9:55 p.m.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, A. Moore, T. Schultz, N. Holt, A. Witthoft and E. Esguerra all voted YEA. S. Heisner was absent. The Vice Chairperson declared the motion carried.
https://shawneecc.edu/wp-content/uploads/2023/07/MINUTES-June-15-2023.pdf
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