Minooka Community High School District 111 Board of Education met June 21.
Here are the minutes provided by the board:
CALL TO ORDER
The regular meeting was called to order at 6:02 p.m. by President Mike Brozovich. The meeting was held at Minooka Community High School-Central Campus in the Library. A physical quorum was present with the following board members answering roll call:
YES NO
• Mike Brozovich X
• Laura Hrechko X
• Tim Juskiewicz X (arrived at 6:04 p.m.)
• Mike Hoyt X
• Jim Grzetich X
• Matt Shepard X
• Terry Spivey X
Additionally, present were:
• Dr. Rob Schiffbauer X
• John Troy X
• Dr. Phillip Pakowski X
• Kristi Boe X
• Aubrey Knight X
• Jamie Soliman X
• Michele Williamson X
The Pledge of Allegiance was recited.
COMMUNICATIONS/RECOGNITIONS
PUBLIC COMMENTS
Deanne Dobczyk, MCHS bus driver expressed an employment concern to modify her route and the handling of the situation. She asked board members to consider her request.
PRESENTATIONS
5 Essentials FY23 Data
The 5 Essentials survey was provided in the board packet for review. Dr. Schiffbauer presented the results of the survey which involved the areas of Effective Leaders, Supportive Environment, Involved Families, and Ambitious Instruction. He noted that in perspective to last year’s overall survey, the district improved by 38 points. Dr. Schiffbauer stated it is a starting point and there is a lot of work to do. Administration’s goal is to improve teacher trust and build relationships. Provide quality staff development opportunities that are convenient and consistent with school improvement plan. Investigate and address students concerns about safety which was a 15 point drop from last year’s survey. As well as continue to communicate clearly the instructional vision. There was discussion regarding staff participation and the types of questions that are on the survey. It was suggested to provide sample questions and a follow up survey for staff to better understand the reasoning behind the ratings. Mr. Grzetich expressed his personal experience with the survey and his concern with the length of the survey. He also suggested to conduct a survey that is anonymous and a shorter version for staff. As a parent, Mr. Juskiewicz voiced his concern regarding parent participation with the survey and he finds as a parent the questions can be hard to give an accurate answer. Dr. Schiffbauer stated that parent participation just made the twenty-percent threshold to be counted on the survey. He added that there is a Parent/Teacher/Student Advisory Committee throughout the school year and this could be discussed, as well as ways to increase the low parent participation.
Mrs. Soliman was asked to comment on what she will do to increase the Teacher-Principal Trust performance score. She stated that at the beginning of the school year she did meet with every teacher for feedback. There were suggestions and comments from staff regarding frequent turnaround and the consistency with the Administration team. Dr. Schiffbauer added that there are a few new committees in the works that will help to build and develop those relationships and trust. Once all data from the survey is received Dr. Schiffbauer will share the parent synopsis of the survey at a later date. There were no further questions or concerns.
ADMINISTRATIVE REPORTS
Administrative reports were provided to the board members in the packets.
Dr. Schiffbauer noted that the building inspections are conducted every four years with the ROE, this went very well and all buildings are in full compliance. He announced the graduation rate is up 5% from last year at 95%, Freshman on track is at 91% and that this is a 7% increase from last year. The summer school program had 150 students who participated. Dr. Schiffbauer thanked and acknowledge Aubrey Knight and Kyle Johnson for their work with the new website. Mrs. Knight and Mr. Johnson presented the new user-friendly website/app that went live on June 15th. They pointed out the various areas and features of the website.
CONSENT AGENDA
MOTION: by Grzetich, seconded by Hrechko, to approve the consent agenda as presented:
A. Open Session Minutes
1. May 10, 2023 – Committee Meeting
2. May 17, 2023 – Regular Meeting
3. May 17, 2023 – Budget Hearing
B. Financial Reports
1. Monthly Financial Reports
2. Payment of Bills/Total
3. Employee Payroll
4. Imprest Fund Report/Total
5. Activity Fund Report
6. Treasurer’s Report (Cash/YTD – Exp/Rev)
End-of-the-month Bills for payment by the End of the Fiscal Year June 30, 2023
Voting Aye: Spivey, Hoyt, Juskiewicz, Hrechko, Grzetich, and Brozovich. Motion carried. Time: 6:54 p.m.
COMMITTEE REPORTS
GAVC – The May 25th meeting was held at the project house the students built. The project house is waiting on the granite to be completed. Once completed there will be an open house and it will be open for bids. The next project house will be in Morris but there was also discussion for Minooka to have an opportunity to have a project house in the future.
GCSEC - Dr. Schiffbauer reported that the GCSEC meeting was held June 21th. The tentative budget will be worked on to get ready for the upcoming year.
DISCUSSION ITEMS
Educational Foundation Update:
The Educational Foundation update was included in the board packet for review. The next meeting will be held July 11, 2023 at 5:00 p.m. at Central Campus in the Academic Resource Center.
Press Packet 112 – First Reading:
The Press Packet 112 draft update was provided in the board packet for review. Dr. Schiffbauer added that it is based on the 5-year review. There were some updates for the superintendent hiring process so that it is compliant with Faith’s Law background screenings for all new employees.
Audit Bid:
Mr. Troy went out to bid twice for the audit bid with no responses. Mr. Troy reached out to Lauterbach and Amen, LLP, a reputable firm that has responded in the past. They could provide services but Mr. Troy would need to request a possible extension through the ROE. There were no comments or objections from board members to proceed.
Band Carpet Quotes:
Carpet quotes for the band room were provided in the board packet for repair. Administration recommends to proceed with Urban Tile & Carpet Corp. to replace the carpet in the amount of $24,927.00. There were no objections to proceed and it is anticipated for approval at the end of the board meeting.
Insurance Management:
Liability insurance bids and a recommendation were provided in the board packet for review. Mr. Troy stated that Liberty Mutual, the current insurance company was increasing the districts deductible for wind damage to $500,000. With the help of the districts HR consultant, Bushue & Associate’s, three competitive bids were received from the current provider, Liberty Mutual, ISDA Cooperative, and ICRMT Cooperative. The deductible for wind damage from ICRMT is $25,000 versus the $500,000 with Liberty Mutual. The premium is also 1.29 % less that what the current premium with increased umbrella coverage from $5 million to $10 million. It was recommended awarding the insurance bid to ICRMT (Worthy Insurance). There were no concerns to proceed with administrations recommendation and it is anticipated for approval at the end of the regular board meeting.
Student Accident Insurance:
Information for catastrophic medical insurance and optional student accident insurance with Gerber Life was provided in the board packet for review. There were no concerns and it is anticipated for approval at the end of the regular board meeting.
Athletic Storage Sheds:
Estimates were provided for two sheds to be replaced and an additional shed with Langeland Construction Inc. One of sheds to be replaced is the freshman football shed, the cost of the shed is $17,430. Football has agreed to fund a portion of the cost but the amount is yet to be determined. The other shed in need of replacement is the soccer/softball shed, the cost of the shed is $17,530. The tennis and softball programs have both agreed to fund a portion of this cost, the amount is yet to be determined. The new shed needed will be used for concessions under the new home stadium stands. The cost of the new shed is $29,990 and the Boosters have agreed to fund 50% of the project. Work has begun on the sheds prior to official board approval to ensure it would be completed in time for school. There were no objections from board members to proceed and it is anticipated for formal approval at the end of the regular board meeting.
Driver’s Education Car:
The district is in need of a new driver’s education car. Mr. Troy requested the Board’s approval to authorize purchasing a driver’s education car not to exceed $27,000. There were no concerns from board members to proceed with a purchase. It is anticipated for approval at the end of the regular board meeting.
Varsity – Dance Team Overnight Trip Requests:
The Varsity Dance Team overnight requests were provided in the board packet for review. There were no concerns for the Varsity Dance Team to attend camp June 29, 2023 in Rosemont, IL and to compete in the UDA Nationals in Orlando Florida, in February 2024. This is anticipated for approval at the end of the regular board meeting.
In addition, Mr. Grzetich felt that the Board Workshops held in the past was a great experience especially for new board members. Mr. Brozovich will reach out to IASB representative to schedule at a later date, possibly in the fall.
ACTION ITEMS
Approval of the Inter Fund Transfer as presented.
MOTION: by Hrechko, seconded by Hoyt to approve the Inter Fund Transfer as presented.
Voting Aye: Juskiewicz, Hrechko, Grzetich, Spivey, Hoyt and Brozovich. Motion carried. Time: 7:20 p.m.
Approval of the Audit Bid as presented:
Approval of the Audit Bid was tabled to a later date.
Approval of the Carpet Quote with as presented:
MOTION: by Grzetich, seconded by Hrechko to approve the Carpet Quote with Urban Tile & Carpet Corp. in the amount of $24,297 dollars as presented.
Voting Aye: Spivey, Hoyt, Juskiewicz, Hrechko, Grzetich, and Brozovich. Motion carried. Time: 7:21 p.m.
Approval of the Liability Insurance Bid with ICRMT as presented:
MOTION: by Grzetich, seconded by Spivey to approve the Liability Insurance Bid with ICRMT as presented. Voting Aye: Hoyt, Juskiewicz, Hrechko, Grzetich, Spivey, and Brozovich. Motion carried. Time: 7:21 p.m.
Approval of the Optional Student Catastrophic Accident Catastrophic Insurance Renewal as amended:
MOTION: by Juskiewicz, seconded by Spivey to approve the Optional Student Catastrophic Accident Renewal as amended:
Voting Aye: Hrechko, Grzetich, Spivey, Hoyt, Juskiewicz, and Brozovich. Motion Carried. Time: 7:22 p.m.
Approval of the Athletic Storage Sheds as presented:
MOTION: by Hrechko, seconded by Grzetich, to approve the Athletic Storage Sheds as presented: Voting Aye: Spivey, Hoyt, Juskiewicz, Hrechko, Grzetich and Brozovich. Motion carried. Time: 7:22 p.m.
Approval to Purchase a Driver’s Education Car not to exceed $27,000 dollars as presented:
MOTION: by Grzetich, seconded by Hoyt, to purchase a Driver’s Education Car not to exceed $27,000 dollars as presented:
Voting Aye: Spivey, Hoyt, Juskiewicz, Hrechko, Grzetich, and Brozovich. Motion carried. Time: 7:22 p.m.
Approval of the Varsity Dance Team Overnight Requests as presented:
MOTION: by Hrechko, seconded by Grzetich to approve the Overnight Requests as presented: Voting Aye: Juskiewicz, Hrechko, Grzetich, Spivey, Hoyt and Brozovich. Motion carried. Time: 7:23 p.m.
EXECUTIVE SESSION
MOTION: by Grzetich, seconded by Juskiewicz to adjourn the meeting to executive session for the purpose of discussing matters related to minutes, the appointment, compensation, discipline, dismissal, employment and performance of specific employees of the district; individual student discipline; and collective bargaining.
Voting Aye: Hrechko, Grzetich, Spivey, Hoyt, Juskiewicz, and Brozovich. Motion carried. Time: 7:23 p.m.
RETURN TO OPEN SESSION
MOTION: by Grzetich, seconded by Spivey to return to open session.
Hearing no objections. Motion was approved. Time: 9:00 p.m.
ACTIONS FOLLOWING EXECUTIVE SESSION
Closed Session Minutes
MOTION: by Juskiewicz, seconded by Grzetich, to approve the closed session minutes as presented:
• May 17, 2023 Regular Meeting
Hearing no objections, the motion was approved. Time: 9:04 p.m.
Personnel
Resignations/Retirements:
MOTION: by Hrechko, seconded by Grzetich, to accept the following resignation(s) as presented:
Gregg Gallinger - Custodian - eff. 6/30/2027 - Retirement
Kristy Rouskey - Campus Monitor - eff. 5/18/2023
Randy Benware - Teacher - Fine Arts - eff. 6/30/2027 - Retirement
Jennifer Omiencinski - Interventionist - Math - eff. 5/26/2023
Voting Aye: Hrechko, Grzetich, Spivey, Hoyt, Juskiewicz and Brozovich. Motion carried. Time: 9:04 p.m.
LOA:
MOTION: by Grzetich, seconded by Juskiewicz, to approve the following leaves of absence as presented, pending receipt of proper documentation.
Jean Caliban - Custodial - from approximately 5/8/2023 - 8/1/2023 (Days TBD) under the Family Medical Leave Act (FMLA)
Maria Villasenor - Custodial - 6/8/2023 - 6/29/2023 - Unpaid leave of absence.
Voting Aye: Hoyt, Juskiewicz, Hrechko, Grzetich, Spivey, and Brozovich. Motion carried. Time: 9:05 p.m.
Employment:
MOTION: by Hrechko, seconded by Grzetich, to approve the employment of the following certified staff member(s) for the 2023/2024 school year as presented, pending proper paperwork and background check deemed favorable by the MCHS #111 Administration:
Meghan Clancy - First-year Probationary Teacher-CTE (BA/Step 3)
Emily Vandergrift - First-year Probationary Teacher- Social Studies - (BA/Step 1) 6/12
Voting Aye: Spivey, Hoyt, Juskiewicz, Hrechko, Grzetich, and Brozovich. Motion carried. Time: 9:05 p.m.
MOTION: by Hrechko, seconded by Hoyt, to approve the employment of the following support staff member(s) as presented, pending proper paperwork and background check deemed favorable by the MCHS #111 Administration:
Mary Hamiti - Administrative Assistant to the Principal - $17.21
Jenna Mason - Paraprofessional - Student Services - $14.10
Voting Aye: Grzetich, Spivey, Hoyt, Juskiewicz, Hrechko, and Brozovich. Motion carried. Time: 9:06 p.m.
MOTION: by Hrechko, seconded by Grzetich, to approve the following extracurricular employment for the 2023/2024 school year as presented, pending proper paperwork and background check deemed favorable by the MCHS #111 Administration:
Ryan Pawlak - Basketball Assistant (Girls) - Step 1
Melissa McKenna - Cheer Assistant Competition - Step 1
Melissa McKenna - Cheer Assistant Sideline - Step 1
Kevin Marcano - Lacrosse - Head (Boys) - Step 2
Kevin Cain - Football Assistant - Group 8 - Step adjusted from last board meeting.
Connor Waldron - Soccer (Boys) - Volunteer
Rachel Lechelt - Pom Pons - Volunteer
Steven Douglas - MAC - Volunteer
Quincy Harris - Cheer - Volunteer
Kyle Knezetic - Football - Volunteer
Voting Aye: Spivey, Hoyt, Juskiewicz, Hrechko, Grzetich, and Brozovich. Motion Carried. Time: 9:07 p.m.
MOTION: by Hrechko, seconded by Grzetich, to approve the extracurricular appointments of returning sponsors and coaches for the 2023/2024 school year as presented:
Per List in Board Book
Voting Aye: Hoyt, Juskiewicz, Hrechko, Grzetich, Spivey and Brozovich. Motion carried. Time: 9:07 p.m.
MOTION: by Grzetich, seconded by Juskiewicz, to approve the summer employment for the 2022/2023 school year as presented, pending proper paperwork and background check deemed favorable by the MCHS #111 Administration:
Jon Ryan - Summer Employment Custodial Dept. (New) $13.00 per hour
Haylee Pehlke - Summer Employment Custodial Dept. (New) $13.00 per hour
Rodrigo Mireles - Summer Employment Custodial Dept. (New) $13.00 per hour
Keith Gravel - Summer Employment Custodial Dept. (New) $13.00 per hour
Voting Aye: Hrechko, Grzetich, Spivey, Hoyt, Juskiewicz and Brozovich. Motion carried. Time: 9:08 p.m.
MOTION: by Hrechko, seconded by Grzetich to approve a Memorandum of Understanding with the MEA in regards to support staff summer hours as presented
Voting Aye: Hoyt, Juskiewicz, Hrechko, Grzetich, Spivey, and Brozovich. Motion carried. Time: 9:08 p.m. Announcements and Communications
ADJOURNMENT
MOTION: by Hrechko, seconded by Hoyt to adjourn the meeting.
Voting Aye: Juskiewicz, Hrechko, Grzetich, Spivey, Hoyt and Brozovich. Motion carried. Time: 9:08 p.m.
https://meetings.boardbook.org/Documents/CustomMinutesForMeeting/1417?meeting=587734
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