Illinois Community College District No. 521 Board of Trustees met Aug. 8.
Here are the minutes provided by the board:
CALL TO ORDER Chairman Larry Manning called the regular Board of Trustees meeting to order at 6:31PM in the Rend Lake College Event Center – Warrior Lounge.
ROLL CALL Mr. Jeff Jones, Secretary, called the roll.
Those present were:
Mr. Joe Coy
Mr. Brian Dorris
Mr. Jeff Jones
Mr. Larry Manning
Mr. Ron Daniels
Ms. Maggie Stacey (Student Trustee)
Dr. David Asbery
Those absent were:
None
Others present were:
Mr. Terry Wilkerson, Mr. Chad Copple, Mr. John
Gulley, Mrs. Kim Wilkerson, Mrs. Cathy DeJarnette,
Mr. Henry “Buster” Leeck, Mr. Kent McKown, Mrs.
Jena Jensik, Mr. Donnie Millenbine, Mr. Nathan
Wheeler, Mrs. Amy Epplin, Mrs. Mallory Howell, Mrs.
Mary Huggins, Ms. Shari Carpenter, Ms. Megan
McKinley, Mr. Greg Hollmann, Mr. Mike Meinert
DEPARTMENT PRESENTATION
No presentation, handout only
GENERAL INFORMATION
ANNOUNCEMENTS
1. Saturday, August 12, 2023
Warrior Day / Super Saturday Registration
9:30 – Noon / Noon – 2pm
RLC Ina Campus
2. Monday, August 14, 2023
First Day of Fall Classes
All Campuses
3. Tuesday, August 22, 2023; 11am – 12 noon
Educational Workshop for Beginning Farmers -
Introduction to the Poultry Industry
Event Center
4. Tuesday, August 29, 2023; 10am – 12 noon
Educational Workshop for Beginning Farmers -
Loans, Farm Credit Program, and more
Event Center
5. Thursday, September 7, 2023
10:30am registration; 12pm Shotgun Start
RLC Foundation Golf Scramble
Rend Lake Golf Complex
6. Tuesday, September 12, 2023; 9:30am
IACAC College Fair
RLC Event Center
7. Wednesday, September 20, 2023;
Noon – 3pm (Activities; No Classes)
FUN FEST
RLC Ina Campus
8. Tuesday, October 10, 2023; 8am – 3pm
Faculty & Staff In-Service (No Classes)
RLC Ina Campus
9. Tuesday, November 7, 2023; TBD
Regional Trustee Meeting
Southeastern IL College
10.November 10 – November 12, 2023
Board of Trustee Retreat
Four Seasons, St. Louis
11.Thursday, November 30, 2023; 7pm
RLC/SIC Christmas Concert
RLC Theater
12.Thursday, December 7, 2023; 6:30pm dinner
RLC Foundation Dinner
Event Center
13.Friday, December 8, 2023;
RLC Faculty/Staff Holiday Party
Event Center
14.Saturday, January 13, 2024;
Archery Team Corn Hole Tournament
Fundraiser
Event Center
MOTION FOR EXECUTIVE SESSION
Chairman Larry Manning asked for a motion to move into Executive Session pursuant to Section 2(c)(1)(2) (21). Mr. Coy motioned; seconded by Dr. Asbury. On a roll call vote, all voted yes. The Board went into executive session at 6:35PM.
RESUME OPEN MEETING
Chairman Larry Manning asked for a motion to reopen the public meeting; Dr. Asbury motioned; seconded by Mr. Coy. On a roll call vote, all voted yes. At 7:20PM, Chairman Manning reconvened the open session of tonight’s meeting. Student Trustee voted yes.
CONSENT AGENDA Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. Approval of Minutes of the July 11, 2023 Meeting*;
2. Approval of Minutes of the July 11, 2023 Closed Session Minutes*;
Mr. Coy made a motion to approve the Consent Agenda as recommend; seconded by Mr. Dorris.
On a roll call vote, Mr. Daniels voted no, and all others present voted yes. Student Trustee voted yes.
Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
APPROVAL OF 2023-2024 HANDBOOKS (TO BE PROVIDED) Mr. Wilkerson recommended to approve the 2023- 2024 Handbooks as provided.
As recommended, Mr. Dorris made a motion to approve the 2023-2024 Handbooks as provided. This motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF RESOLUTION
MR. RANDALL CROCKER
Mr. Wilkerson recommended to approve the proposed resolution to honor Mr. Randall Crocker and acknowledge his 23 years of dedication and support to Rend Lake College and its students, effective August 08, 2023.
As recommended, Mr. Daniels made a motion to approve the proposed resolution to honor Mr. Randall Crocker and acknowledge his 23 years of dedication and support to Rend Lake College and its students, effective August 08, 2023. This motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO ADVERTISE FOR BIDS AND AWARD FOR REPLACEMENT OF FLOORING AT REND LAKE COLLEGE MARKETPLACE Mr. Wilkerson recommended to grant permission to advertise for bids and award for replacement of flooring at the Rend Lake College Marketplace.
As recommended, Mr. Coy made a motion grant permission to advertise for bids and award for replacement of flooring at the Rend Lake College MarketPlace. This motion was seconded by Mr. Daniels. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO ADVERTISE FOR BIDS AND AWARD TO INSTALL HVAC IN THE AGRONOMY INNOVATION CENTER Mr. Wilkerson recommended to grant permission to advertise for bids and award to install four heaters at the Agronomy Innovation Center.
As recommended, Mr. Dorris made a motion to grant permission to advertise for bids and award to install four heaters at the Agronomy Innovation Center. This motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO ADVERTISE FOR BIDS AND AWARD TO REPLACE CHILLER SYSTEMS
Mr. Wilkerson recommended to grant permission to advertise for bids and award to replace two chiller systems.
As recommended, Mr. Daniels made a motion grant permission to advertise for bids and award to replace two chiller systems. This motion was seconded by Mr. Coy.
On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF A MANUFACTURING ACADEMY AT REND LAKE COLLEGE MARKETPLACE Mr. Wilkerson recommended grant permission to advertise for bids for the construction of manufacturing academy at the Rend Lake College MarketPlace.
As recommended, Mr. Jones made a motion to grant permission to advertise for bids for the construction of a manufacturing academy at the Rend Lake College MarketPlace. This motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVAL OF FY 2024 TENTATIVE BUDGET (TO BE PROVIDED)
Mr. Wilkerson recommended to approve the tentative FY 2024 budget as presented. As required by law, the proposed budget will be available for public inspection for thirty (30) days and a public hearing on the budget will be held at 12:00 p.m. prior to the special board meeting which is to be held on September 11, 2023.
As recommended, Mr. Coy made a motion approve the tentative FY 2024 budget as presented. As required by law, the proposed budget will be available for public inspection for thirty (30) days and a public hearing on the budget will be held at 12:00 p.m. prior to the special board meeting which is to be held on September 11, 2023. This motion was seconded by Mr. Daniels. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO NAME THE REND LAKE COLLEGE SPORTS COMPLEX
Mr. Wilkerson recommended to grant permission to name The Rend Lake College Sports Complex as the Banterra Sports Complex, which is part of The Game Plan Capital Campaign, pending mutual signing of Game Plan agreement, effective August 08, 2023.
As recommended, Mr. Dorris made a motion to grant permission to name The Rend Lake College Sports Complex as the Banterra Sports Complex, which is part of The Game Plan Capital Campaign, pending mutual signing of Game Plan agreement, effective August 08, 2023. This motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERSONNEL
RATIFY THE ACCEPTANCE OF RESIGNATION OF TESTING SPECIALIST
Mr. Wilkerson recommended to accept with regret the resignation of Mr. Tommy Holder, Testing Specialist, effective July 31, 2023
As recommended, Mr. Coy made a motion to accept with regret the resignation of Mr. Tommy Holder, Testing Specialist, effective July 31, 2023. This motion was seconded by Dr. Asbury. On a roll call vote, those present voted yes. Student Trustee voted yes.
RATIFY THE ACCEPTANCE OF RESIGNATION OF MEDICAL CODING INSTRUCTOR Mr. Wilkerson recommended to accept the resignation of Ms. Lora Phillips, Medical Coding Instructor, effective July 31, 2023.
As recommended, Mr. Coy made a motion to accept the resignation of Ms. Lora Phillips, Medical Coding Instructor, effective July 31, 2023. This motion was seconded by Mr. Daniels. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPOINTMENT OF TECHNICIAN – MAINTENANCE
Mr. Wilkerson recommended to appoint Mr. Pat Petro as Maintenance Technician on a full-time, 50-week, non-tenure track contract at an annual salary of $45,000 prorated for the remainder of the fiscal year, effective August 16, 2023.
As recommended, Mr. Jones made a motion to appoint Mr. Pat Petro as Maintenance Technician on a full time, 50-week, non-tenure track contract at an annual salary of $45,000 prorated for the remainder of the fiscal year, effective August 16, 2023. This motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
APPROVE APPOINTMENT OF TRIO PROGRAM SPECIALIST
Mr. Wilkerson recommended to appoint Ms. Sherraine Williams as TRIO Program Specialist, on a full-time, 50-week, non-tenure track, grant funded contract at an annual salary of $35,000, prorated for the remainder of the grant year, pending a successful background check, effective August 16, 2023.
As recommended, Mr. Coy made a motion to grant permission to approve Ms. Sherraine Williams as TRIO Program Specialist, on a full-time, 50-week, non tenure track, grant funded contract at an annual salary of $35,000, prorated for the remainder of the grant year, pending a successful background check, effective August 16, 2023. This motion was seconded by Mr. Daniels. On a roll call vote, those present voted yes. Student Trustee voted yes.
RECOMMENDATION TO EXPAND DUTIES AND REVISE JOB DESCRIPTION OF DIRECTOR OF PERKINS AND CTE TO DIRECTOR OF PERKINS AND CTE / DATA ANALYST
Mr. Wilkerson recommended to grant permission to expand the duties and revise the job description of Ms. Kristina Shelton from Director of Perkins and CTE to Director of Perkins and CTE/Data Analyst, as presented, on a full-time, 48-week, non-tenure track contract at an annual salary of $55,000, prorated for the remainder of the fiscal year, effective August 01, 2023.
As recommended, Mr. Daniels made a motion to grant permission to expand the duties and revise the job description of Ms. Kristina Shelton from Director of Perkins and CTE to Director of Perkins and CTE/Data Analyst, as presented, on a full-time, 48-week, non tenure track contract at an annual salary of $55,000, prorated for the remainder of the fiscal year, effective August 01, 2023. This motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student Trustee voted yes.
PERMISSION TO CREATE THE POSITION AND JOB DESCRIPTION AND ADVERTISE FOR THE APPOINTMENT OF INSTRUCTIONAL DESIGN SPECIALIST
Mr. Wilkerson recommended to grant permission to create the position, job description, and advertise for an Instructional Design Specialist effective August 08, 2023.
As recommended, Mr. Daniels made a motion to grant permission to create the position, job description, and advertise for an Instructional Design Specialist effective August 08, 2023. This motion was seconded by Mr. Coy. On a roll call vote, those present voted yes. Student Trustee voted yes.
FINANCIAL INFORMATION
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective August 08, 2023.
As recommended, Mr. Dorris made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective August 08, 2023.This motion was seconded Mr. Coy.
On a roll call vote, those present voted yes. Student Trustee voted yes.
REPORTS
ACADEMIC COUNCIL No Report
ICCTA REPRESENTATIVE Mr. Ron Daniels, Rend Lake College ICCTA representative, informed the group he will be attending the upcoming ICCTA Meeting on September 8, 2023.
REND LAKE COLLEGE FOUNDATION Mrs. Cathy DeJarnette reported the Foundation Auditors have been on campus this week. Three hundred students to date were awarded scholarships totaling $248,000. The Foundation has received two new endowments. Mrs. DeJarnette also reminded the group of a few announcements. On Tuesday, August 29 the Foundation Board of Directors will hold a special event regarding the Banterra Sports Complex naming; and the public is invited. Also, the RLC Foundation Golf Scramble is September 12, 2023 at the Rend Lake Golf Complex. Registration begins at 9:30am.
ACCREDITATION Dr. Chad Copple reported all five criteria were met on our Year Four Assurance Review with HLC, and we received a clean bill of health. We will now prepare for the comprehensive review in 2028.
ERP Dr. Chad Copple informed the group all bills are now being paid through the new Colleague program which has proven more user-friendly providing budget and remaining line balance views. Work has begun in setting up Ellucian
Apply as our online enrollment form. Continued work is being done in all other engagements as well. We are still on track for live simulation in March 2024 with the possibility of registering students in Colleague soon after.
OBSOLETE EQUIPMENT No Report
PUBLIC COMMENT None
PRESIDENT’S COMMENTS Mrs. Cathy DeJarnette reminded the group of upcoming meetings including the Regional Trustee Meeting at Southeastern Illinois Community College on November 7, 2023 and the annual RLC Board of
Trustees Retreat on November 10-12, 2023 at Four Seasons in St. Louis, MO.
President Wilkerson reported that he will be teaching a soil class this semester.
ADJOURNMENT There being no other business, at 7:46PM all Trustees present voted aye in favor of adjourning.
The motion to adjourn was made by Mr. Dorris and seconded by Mr. Daniels.
https://www.rlc.edu/downloads/file/1667-august-2023
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