City Of West Frankfort City Council Met Aug. 22.
Here Are The Minutes Provided By The Council:
1. Mayor Arview Called The Meeting To Order At 6:00 P.M. Requesting A Roll Call. All Commissioners, The City Attorney And City Clerk Were In Attendance.
2. Mayor Arview Asked For Approval Of The Minutes From The August 8, 2023 Regular Council Meeting. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
3. The Next Item Was Approval To Accept Bids For The Purchase Of Surplus Property. The Mayor Stated We Had Three Bids And They Are For The Following Properties 1903 E. Garland Pin# 12-20-379-004 Daniel Riegel A Bid Of $1,050.00; 819 W. Worden Pin #11-24-182-017 A Bid Of $1,500.00 From David Castellano; And 207 N. Monroe Pin# 12-19-189-003 A Bid Of $1,200.00 From Carissa Norris Mazzara. All Three Were Approved To Be The High Bids By The Council, Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
4. The Next Item Was Approval To Advertise Bids For The Purchase Of Previously Declared Surplus Personal Property Owned By The City Of West Frankfort. The Mayor Stated This Was A List Of Surplus Items From The Fire Department That We Are Now Needing To Advertise The List So We Can Accept Bids. Commissioner Howard Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
5. The Next Item Was Approval Of A Resolution Appointing A Board Member To The West Frankfort Library Board. The Mayor Stated With The Resignation Of Mrs. Hughes They Would Like To Appoint Mrs. Karen Yordy To The Library Board Expiring In The Year 2026. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
6. The Next Item Was Approval Of A Resolution Authorizing The City Of West Frankfort To Install Storm Siren On Property Owned By J. Scott Williams At 1608 East Main. The Mayor Stated We Had Some Issues With The Siren There And It Needed To Be Replaced. In The Midst Of That We Realized We Needed An Ordinance To Allow Us To Put It On Mr. Williams' Property. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
7. The Next Item Was Approval Of An Ordinance Authorizing A Lease With The Jr Wrestling Team To Use Space At The WF Mall For Practices And Matches. The Mayor Stated I’m Not Sure If It Was Mentioned In A Previous Meeting But We Do Need To Clarify This Agreement Would Be Just For The Jr. Wrestlers. If The High School Wants To Use The Space, We Would Have To Have A Separate Agreement. This Agreement Is Only For The Jr Wrestlers. Commissioner Howard Stated He Will Make The Motion Conditional If They Provide Us With The Liability Insurance For The Space That We Have Not Received Yet. The Mayor Stated Yes, They Will Be Bringing That In. Commissioner Howard Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
8. The Next Item Was Approval Of An Ordinance Authorizing An Amendment To Lease Agreement With Northland Hearing Centers, Inc. At The West Frankfort Mall. The Mayor Stated This Is Basically An Extension Of Their Lease For Another Year. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
9. The Next Item Was Approval Of An Ordinance Authorizing The Sixth Amendment To Lease To WPS Health Solutions At The West Frankfort Mall. The Mayor Stated Again This Is Just An Extension Of The Lease They Currently Have With Us For Another Year. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
10. The Next Item Was Discussion, With Possible Action, To Hire Full Time Employee To The West Frankfort Fire Department. Chief Sailliez Stated This Is For Warren Smothers, He Has Been With Our Department For Two Years Now As A Paid-On Call Firefighter, He Just Graduated The Paramedic Academy, He Has Received His Basic From IFI. Commissioner Howard Asked If We Were Losing Some One In That Department? Chief Sailliez Said It Will Fill The Gap For Retired Captain Willaims, We Have Another Employee Is On Light Duty, So We Are Down Two Employees. Commissioner Harkins Made A Motion For To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
11. This Next Item Was Discussion, With Possible Action, Regarding The Purchase Of A 2007 GMC C8500 Truck For The Street Department In The Amount Of $32,000.00. Commissioner Stanley Stated It Was A Decent Truck With Low Mileage And In Good Shape. Everything Works Good On It, And It Has A Plow On It Already. Commissioner Stanley Made A Motion For To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
12. The Next Item Was Discussion, With Possible Action, Regarding An Application For A License To Sell Alcoholic Liquors. Mayor Arview Stated This Is For Farm Fresh. We Had Approved For Them To Have License For Gaming And Then They Sold The Business To Someone Else. Also, Mayor Arview Stated Some Issues Have Came Up On The Back Ground Check For The New Owner. He Will Let The Council Decide What To Do, But He Would Recommend Against Approving This License. Mayor Arview Talked To Chief Purdent About This One Record Shows Where He Had Sold Alcohol To Minors Previously And One Record Shows He Had A Dui But The Records Are Two Different Sources One Is Judici And The Other One Is The Criminal Background That The Police Runs. But Basically, Both Are From His History So He Feels Likes These Two Things Are A Pause For A Concern. Commissioner Howard Asked The Mayor So Your Recommendation Would Be To Deny The Application? Mayor Arview Stated Yes. We Hate To Do Things Like That But Given This Information This Is The Best Thing To Do Right Now. Commissioner Warren Made A Motion For Approval To Deny License, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Deny License. Motion Carried.
13. The Next Item Was Discussion, With Possible Action, Regarding Highway Authority Agreement At 1104 West Main. Mayor Arview Stated We Have Tabled This To Get More Clarification, Based On Recommendation From Our City Attorney And Information Looking At The Agreement That It Puts Too Much Liability On The City. He Would Make The Motion To Deny This Highway Authority Agreement. Commissioner Stanley Made A Motion To Deny, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Deny. Motion Carried.
14. The Next Item Was Discussion, With Possible Action, Regarding The Als360 Asset Management Program For The West Frankfort Fire Department. Commissioner Howard Had A Question For Nick The Guy With Als360 About The Powerloads. When We Have To Change An Ambulance Can Those Be Switched Out Of One Ambulance To Another? Nick Stated Yes, With The Ambulance They Have A Floor Track For The Power Load. Chief Stated That Our New Ambulance Is Already Prepped For It. Commissioner Howard Asked If We Have To Purchase A Third One? Chief Sailiiez Stated You Will Have To Buy The Mount That Goes With The Track. The New Ambulance Will Not Have To Be Retro Fitted. The Other Two Will Have To Be. Nick Stated You Can Switch It On To Another, Their Service Tech Can Do It, It Runs Around $310. Commissioner Howard Asked The Procare Is That Needed During The Warranty Period? Nick Stated It Starts After The Warranty Period One (1) Year From Delivery Then The Day After It Starts. Commissioner Howard Asked So, We Don't Have To Buy The Procare Plan Until Its Close To The Warranty Going Out? Nick Stated Most Get It Up Front Because There Is A Discount. Can We Sign Up For It And Do It In Three Different Installments? Nick Stated It Is Going To Cost More But Yes, That Answered Commissioner Howards Question. Nick Stated Paying Up Front Gets You The Discount. In Addition To The Paper Work Last Time A 3 Year And A 5 Year Broken Down In Months With A $1 Buy Out. Asl360 Is Still On The Table For The 10 Equal Payments Over The Course Of 10 Years. You Still Get Stair Chairs, And In Addition To The Cots, Load Assist And Lucas Systems. Commissioner Howard Stated We Could Pay Stryker For The Procare And Finance The Equipment At The Bank.
Commissioner Howard Asked If The Compression System Is Totally Portable? Meaning If We Buy Two Of Them, And One Ambulance Is Down For Maintainance Could They Be Switched? Chief Sailliez Stated Then They Would Have One That Isn't Fully Equipped. He Doesn't Want To Show Up On A Call On An Ambulance That Doesn't Have All The Equipment All The Other Ambulances Have.
Commissioner Warren Asked About Workmans Comp If You Update All The Equipment, If It Would Help Us? He Stated Nancy Our Human Resource Manager Is Supposed To Be Checking On That. Chief Sailliez Stated Our Workmans Comp Company Has Grants Eligible For The Powerload, Cot And Stair Chair. He Has Made Contact With Them To See If We Can Apply For Any Of Them.
Commissioner Howard Recommends That We Do The Alternative One Which Is $253,000 For The Equipment Only, That We Can Finance Through The Bank And Save About $50- $60k By Not Financing Through Stryker. The Procare Is Up To You All If We Want To Wait Or Get It All Now. Commissioner Howard Stated He Would Hate To Spend $70,000 At One Time. Nick Stryker Rep Stated In The Last Three Years The Price Increase Is Around 10%. The Typical Price Increase Every Year Is 4-6 % After That He Doesn't Know. If We Wait A Year, It Could Be Up $100,000 More. It Will Cost Us More If We Wait. Commissioner Howard Is Still Waiting For The Bank To See If We Can Finance Procare. Mayor Arview Stated Can We Finance Procare Only Through Stryker? The Stryker Rep Nick Said He Is Not Sure But He Would Find Out. As Of Right Now, Mayor Arview Stated We Are Looking For A Motion To Approve Alternative One At A Cost Of $253,381.41 With Financing Through The Bank. As For The Procare, We Will Figure Out Which Way We Want To Finance It. Commissioner Howard Stated If We Finance The Equipment At 5% The Payment Per Month Would Be Around $4,717, And Some Change, For 5 Years. Commissioner Harkins Made A Motion For Approval, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
15. The Next Item Was Approval For The Knights Of Columbus To Hold A Fundraiser Road Block On Friday, September 15, 2023 From 9:00 A.M. To 4:00 P.M. And Saturday, September 16, 2023 From 8 A.M. To 12 P.M. At The Intersection Of Route 149 And Highway 37. This Will Be For Their Annual Tootsie Roll Drive. Commissioner Warren Made A Motion For Approval, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
16. The Next Item Was The Consent Agenda:
A. Approval To Pay Bills In The Amount Of $24,054.98
B. Approval Of To Pay An Invoice From Allmax Software LLC In The Amount Of $1,890.00 For Annual Subscription At The Sewer Department.
C. Approval To Pay An Invoice From Vandevanter Engineering In The Amount Of $1,757.50 Regarding WWTP Effluent Plc Programming Cogent Field Services For The West Frankfort Sewer Department.
D. Approval To Pay An Invoice From Liberty Riggings And Crane LLC In The Amount Of $1,862.40 For The Removal Of A Pump At The Waste Water Station For The Street Department.
Commissioner Howard Made A Motion For Approval, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
17. Building And Sign Permits The First One Is For A Pole Barn At 2205 E. Elm Street For Michael Warren. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
The Second One Is For Hucks: There Were Two Permits For Demolition At 210 & 212 W. St. Louis Street. This Is For Expansion And Remodeling Of The Current Building. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
18. Mayors Report-Mayor Arview Stated We Have One Message From Nancy Summers Who Stated That She Just Wanted To Brag On The Guys From The City, The First Two Guys Were Here About The Tree Within 10 Minutes From Talking To Roger Stanley, They Put Out Traffic Cones And Stated They Would Be Back Out In An Hour That They Had To Wait For Ameren. There Was A Line In The Fallen Tree, They Were Back In An Hour, Helping Nelson And Working Hard To Get The Road Clear In These Hot Temps, They Didn't Stop Until They Got It Done. They Did A Great Job!
Mayor Arview Also Stated He Talked To Patrick Windhorst, And Mentioned To Him About IDOT And The Issue With The Water Being Pumped Into Us From I-57, Windhorst Said He Will Look Into That For Us.
19.Commissioner Reports~ Commissioner Harkins Stated Police And Fire Are Doing Good, School Is Starting He Is Glad To Have The Als360 Equipment Approved To Purchase. We Are Also Glad To Have The New Hire For The Fire Department.
Commissioner Howard Stated We Have Just Applied For A Grant For The New Work That Needs To Be Done For The Street Department Pumps To Avoid Flooding. Chris Veteto Our Treasurer Submitted The Application For That.
Commissioner Stanley Stated The Guys Got All Of The Oil And Chipping Done For The Roads Last Week. It All Turned Out Good, Now Onto Sidewalks Again. Micheal Has Stepped Up And Is Doing Great Job As The Superintendent.
Commissioner Warren Stated Sewer And Water Are Doing Good Everyone Is Working. We Had A Lake Meeting The Other Day It Went Pretty Good. They Are Still Working On Things At Both The New And Old Lakes.
20. Audience Comments:
Danny Loeh Stated Gold Star Day Is Coming Up In DuQuoin Fair Grounds, They Will Be Serving Meals To The Family. He Has Received More History To Add To The Museum.
Mr. Loeh Was Also Invited To Attend The Veteran's Meeting In Marion, A Parade Is September 9th, He Tooks Some Materials Over From The Museum To Show Them.
Bids For The Military Museum That We Are Trying To Get Placed On The Historical List. Sharper Edge Construction Had Their Rep Brenda In The Audience And She Has Helped Get The Bids. She Stated And Explained The Two Differences Between The Bids. They Opted Out Of Doing Siding On The Building, Due To That Would Not Qualify To Put It On The Historical List. She Has Been In Contact With Carol Dyson. The Proposal She Gave Is They Want Keep It Original As Much As Possible. They Need To Remove Loose Paint From Building, Treat It To Protect The Wood As Much As Possible. They Will Also Have To Take Down The Metal Soffit To Meet Guide Lines, Therfore They Will Need To Repair Or Replace What Is Behind It. They Would Not Do Anything That Does Not Meet The Historical Guidelines. A Window In The Back Had Been Broken Out, And Plexiglass Was Put In. Brenda Stated Her Company Will Remove That And Add A Window. Guidelines Are Allowing Windows To Be Upgraded From A Single Pane To More Energy Efficient, If Down The Road They Would Like To Do That.
21. The Next Item Was Approval To Go Into Executive Session To Discuss Contract Negotiations, Union Grievances, Personnel, Sale Of Surplus Property And/Or Pending Litigation, With Possible Action. Mayor Arview Stated We Have Some Things To Talk About That We Are Going To Vote On Later So We Need To Have Some Discussions About That. At 6:46 P.M. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.
22. The Next Item Was Approval Of A Motion To Return To Open Session At 7:40 P.M. Where No Action Was Taken.
Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Howard. Roll Call Vote: All
Commissioners And Mayor Arview Voted To Approve. Motion Carried.
23. With No Further Business To Be Discussed, The Meeting Was Adjourned On A Motion By Commissioner Harkins At 7:41 P.M.
https://www.westfrankfort-il.com/minutes
Alerts Sign-up