Rend Lake College Board of Trustees met Sept. 11.
Here are the minutes provided by the board:
CALL TO ORDER
Chairman Larry Manning called the special Board of Trustees meeting to order at 12:01PM in the Rend Lake College Student Center Private Dining Area.
ROLL CALL
Mr. Jeff Jones, Secretary, called the roll.
Those present were:
Mr. Ron Daniels
Mr. Brian Dorris
Mr. Jeff Jones
Mr. Larry Manning
Those absent were:
Dr. David Asbery
Mr. Joe Coy
Ms. Maggie Stacey (Student Trustee)
Others present were:
Mr. Terry Wilkerson, Mr. Chad Copple, Mr. John Gulley, Mrs. Kim Wilkerson, Mrs. Cathy DeJarnette, Mr. Henry “Buster” Leeck, Mrs. Mary Huggins, Ms. Megan McKinley, Mr. Nathan Wheeler, Mr. Donnie Millenbine
BUDGET HEARING
Chairman Manning held the public budget hearing for fiscal year 2024. No public comments or questions were received. A brief explanation over the budget was given by CFO, Mr. John Gulley. Mr. Jones made a motion to close the public hearing. Seconded by Mr. Dorris. On a roll call vote, all present voted yes. The budget hearing was closed.
APPROVAL OF MINUTES
Chairman Manning recommended approving the minutes of the August 08, 2023 regular Board ofTrustees meeting and executive session meeting minutes, as presented.
Mr. Daniels made a motion to approve the minutes of the August 08, 2023 regular Board of Trustees meeting and executive session meeting minutes, as recommended. Seconded by Mr. Dorris. On a roll call vote, all voted yes.
SEATING OF NEW TRUSTEE
Chairman Manning announced the seating of Mr. Tony Wielt as Trustee to fill the vacancy left by Mr. Randall Crocker’s recent passing. Mr. Wielt will hold the position until the next regularly scheduled trustee election to be held in April 2025.
The seating of Mr. Tony Wielt was unanimously accepted by all present.
ROLL CALL
Mr. Jeff Jones, Secretary, called the roll.
Those present were:
Mr. Ron Daniels
Mr. Brian Dorris
Mr. Jeff Jones
Mr. Larry Manning
Mr. Tony Wielt
Those absent were:
Dr. David Asbery
Mr. Joe Coy
Ms. Maggie Stacey (Student Trustee)
GENERAL INFORMATION
ANNOUNCEMENTS
1. Tuesday, September 12, 2023; 9:30am-11:30am
IACAC College Fair
RLC Event Center
2. Thursday & Friday, September 14 &15, 2023 and
Monday, September 18, 2023; 8am-4pm
Amazing Career Race
Event Center
3. Wednesday, September 20, 2023; Noon – 3pm
(Activities; No Classes)
FUN FEST
RLC Ina Campus
4. Tuesday, September 26, 2023; 6pm
SIC/RLC Joint Board Meeting
Southeastern IL Campus
5. October 10, 2023; 8am – 3pm
Faculty & Staff In-Service (No Classes)
RLC Ina Campus
6. Tuesday, October 10, 2023; 6:30pm
RLC Board of Trustee Meeting
Event Center
7. Tuesday & Wednesday, October 17 & 18, 2023
8am-4pm
CTE Career Days
Event Center
8. Thursday – Saturday, November 2- 4, 2023; 7pm
Sunday, November 5, 2023; Matinee at 2pm
ALICE IN WONDERLAND – RLC Fall Play
RLC Theater
9. Tuesday, November 7, 2023; 5:30pm
Regional Trustee Meeting
Heritage Room-B Bldg.; Southeastern IL College
10.Friday – Saturday, November 10-11, 2023
RLC Board of Trustees Retreat
Four Seasons, St. Louis
11.Tuesday, November 14, 2023; 6:30pm
RLC Board of Trustee Meeting
Event Center
12.Thursday, November 30, 2023; 7pm
RLC/SIC Christmas Concert
RLC Theater
13.Thursday, December 7, 2023; 6:30pm dinner
RLC Foundation Dinner
Event Center
14.Friday, December 8, 2023; 11am
RLC Faculty/Staff Holiday Party
Event Center
MOTION FOR EXECUTIVE SESSION N/A RESUME OPEN MEETING N/A
CONSENT AGENDA
Chairman Manning recommended approving the Consent Agenda, which included the following items:
1. Course/Curriculum*;
2. Approval of Revisions to Rend Lake College Policy and Procedure 3.1205 – Performance Evaluation and Tenure of Faculty Members*;
3. Approval of Revisions to Rend Lake College Policy & Procedure 4.1115 – Fees*
Mr. Dorris made a motion to approve the Consent Agenda as recommend; seconded by Mr. Jones.
On a roll call vote, all present voted yes.
Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
PERMISSION TO CREATE REND LAKE COLLEGE POLICY & PROCEDURE 3.1035 – PAID LEAVE FOR ALL WORKERS
(PART TIME EMPLOYEES)
(FIRST READING)
Mr. Wilkerson recommended to create Rend Lake College Policy & Procedure 3.1035 – Paid Leave for All Workers (Part Time Employees), first reading, as presented, effective January 01, 2024.
As recommended, Mr. Wielt made a motion to create Rend Lake College Policy & Procedure 3.1035 – Paid Leave for All Workers (Part Time Employees), first reading, as presented, effective January 01, 2024. This motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
APPROVAL OF REVISIONS TO REND LAKE COLLEGE POLICY 3.1520 – PERSONAL LEAVE
(FIRST READING)
Mr. Wilkerson recommended to approve revisions to Rend Lake College Policy 3.1520 – Personal Leave, first reading, effective January 01, 2024.
As recommended, Mr. Dorris made a motion to approve revisions to Rend Lake College Policy 3.1520 – Personal Leave, first reading, effective January 01, 2024.This motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
RATIFY BANTERRA BANK SPONSORSHIP AND NAMING RIGHTS AGREEMENT
Mr. Wilkerson recommended to ratify the sponsorship and naming rights agreement with Banterra Bank to name The Rend Lake College Sports Complex as the Banterra Sports Complex, which is part of The Game Plan Capital Campaign, effective August 30, 2023.
As recommended, Mr. Daniels made a motion to ratify the sponsorship and naming rights agreement with Banterra Bank to name The Rend Lake College Sports Complex as the Banterra Sports Complex, which is part of The Game Plan Capital Campaign, effective August 30, 2023.This motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
RATIFY THE AWARD TO INSTALL HVAC IN THE AGRONOMY INNOVATION CENTER
Mr. Wilkerson recommended to ratify the award to install four heaters at the Agronomy Innovation Center.
As recommended, Mr. Dorris made a motion to ratify the award to install four heaters at the Agronomy Innovation Center. This motion was seconded by Mr. Daniels. On a roll call vote, those present voted yes.
RATIFY THE AWARD FOR THE PARKING LOT RESURFACING AT REND LAKE COLLEGE INA CAMPUS
Mr. Wilkerson recommended to ratify the award for the parking lot resurfacing at Rend Lake College Ina campus.
As recommended, Mr. Daniels made a motion ratify the award for the parking lot resurfacing at Rend Lake College Ina campus. This motion was seconded by Mr. Wielt. On a roll call vote, those present voted yes.
PERMISSION TO APPROVE BID FOR THE CONSTRUCTION OF THE SOUTHERN ILLINOIS MANUFACTURING ACADEMY
Mr. Wilkerson recommended to approve and award the bid for the construction of the Southern Illinois Manufacturing Academy, pending approval from the Economic Development Administration (EDA).
As recommended, Mr. Jones made a motion to approve and award the bid for the construction of the Southern Illinois Manufacturing Academy, pending approval from the Economic Development Administration (EDA). This motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
APPROVAL OF FY 2024 BUDGET
(TO BE PROVIDED)
Mr. Wilkerson recommended to adopt the final FY 2024 budget as presented at the August 8, 2023 Board of Trustees meeting. As required by law, the proposed budget has been available for public inspection for thirty (30) days. A public hearing on said budget was held at 12:00 PM on the 11th day of September, 2023.
As recommended, Mr. Dorris made a motion to adopt the final FY 2024 budget as presented at the August 8, 2023 Board of Trustees meeting. As required by law, the proposed budget has been available for public inspection for thirty (30) days. A public hearing on said budget was held at 12:00 PM on the 11th day of September, 2023.This motion was seconded by Mr. Daniels. On a roll call vote, those present voted yes.
RESOLUTION REGARDING ESTIMATED AMOUNTS NECESSARY TO BE LEVIED FOR THE YEAR 2023 PAYABLE 2024
Mr. Wilkerson recommended to accept/determine the 2023 Tax Levy (Payable 2024). The proposed tax levy will be filed in accord with the Truth in Taxation compliance laws. Due to the fact that the amount of the proposed corporate and special purpose tax levy is NOT greater than 105% of the prior year’s levy, Rend Lake College is not required to publish a notice of tax increase nor conduct a Truth in Taxation hearing.
As recommended, Mr. Daniels made a motion accept/determine the 2023 Tax Levy (Payable 2024).
The proposed tax levy will be filed in accord with the Truth in Taxation compliance laws. Due to the fact that the amount of the proposed corporate and special purpose tax levy is NOT greater than 105% of the prior year’s levy, Rend Lake College is not required to publish a notice of tax increase nor conduct a Truth in Taxation hearing. This motion was seconded by Mr. Wielt. On a roll call vote, those present voted yes.
APPROVAL OF PROTECTION, HEALTH, AND SAFETY PROJECTS (PHS Levy) FOR FY25
Mr. Wilkerson recommended to grant permission to bid to replace Air Handler Unit 37 in the Advanced Technology Center and Sidewalk replacement using PHS Levy funds for FY25.
As recommended, Mr. Dorris made a motion to grant permission to bid to replace Air Handler Unit 37 in the Advanced Technology Center and Sidewalk replacement using PHS Levy funds for FY25.This motion was seconded by Mr. Jones. On a roll call vote, those present voted yes..
PERMISSION TO ISSUE RFP FOR WEBSITE REDESIGN
Mr. Wilkerson recommended to grant permission to issue a request for proposals for the design of a new website at www.rlc.edu.
As recommended, Mr. Dorris made a motion to grant permission to issue a request for proposals for the design of a new website at www.rlc.edu. This motion was seconded by Mr. Wielt. On a roll call vote, those present voted yes.
APPROVAL OF REVISIONS TO REND LAKE COLLEGE BOARD OF TRUSTEES CALENDAR YEAR 2023 MEETING SCHEDULE
Mr. Wilkerson recommended to approve the revisions to the Rend Lake College Board of Trustees calendar year 2023 meeting schedule, as presented.
As recommended, Mr. Jones made a motion to approve the revisions to the Rend Lake College Board of Trustees calendar year 2023 meeting schedule, as presented. This motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes.
PERSONNEL
RATIFY THE ACCEPTANCE OF RESIGNATION OF DEAN OF APPLIED SCIENCE AND TECHNOLOGY
Mr. Wilkerson recommended to accept with regret the resignation of Dr. Gabriele Farner, Dean of Applied Science and Technology, effective August 11, 2023.
As recommended, Mr. Dorris made a motion to accept with regret the resignation of Dr. Gabriele Farner,
Dean of Applied Science and Technology, effective August 11, 2023.This motion was seconded by Mr. Daniels. On a roll call vote, those present voted yes.
RATIFY THE ACCEPTANCE OF RESIGNATION OF BUSINESS OFFICE ACCOUNTANT
Mr. Wilkerson recommended to accept with regret the resignation of Ms. Sarah Healy, Business Office Accountant, effective September 05, 2023.
As recommended, Mr. Jones made a motion to accept with regret the resignation of Ms. Sarah Healy, Business Office Accountant, effective September 05, 2023. This motion was seconded by Mr. Wielt. On a roll call vote, those present voted yes.
APPOINTMENT OF DEAN OF APPLIED SCIENCE AND TECHNOLOGY AND REVISE JOB DESCRIPTION
Mr. Wilkerson recommended to revise the job description and appoint Mrs. Shari Carpenter as Dean of Applied Science and Technology on a full-time, 48- week, non-tenure track contract at an annual salary of $105,000, prorated for the remainder of the fiscal year, effective September 1, 2023.
As recommended, Mr. Dorris made a motion to revise the job description and appoint Mrs. Shari Carpenter as Dean of Applied Science and Technology on a full time, 48-week, non-tenure track contract at an annual salary of $105,000, prorated for the remainder of the fiscal year, effective September 1, 2023. This motion was seconded by Mr. Jones. On a roll call vote, those present voted yes.
RATIFY APPOINTMENT OF TEMPORARY FULL-TIME INSTRUCTOR - AUTOMOTIVE TECHNOLOGY
Mr. Wilkerson recommended to ratify the appointment of Mr. Jay Copple as Automotive Technology Instructor, on a temporary full-time, 36-week, tenure track contract at an annual salary of $62,357 for the academic year, effective August 21, 2023.
As recommended, Mr. Dorris made a motion to ratify the appointment of Mr. Jay Copple as Automotive Technology Instructor, on a temporary full-time, 36- week, tenure track contract at an annual salary of $62,357 for the academic year, effective August 21, 2023. This motion was seconded by Mr. Daniels. On a roll call vote, those present voted yes.
PERMISSION TO CREATE ONE TIME STIPENDS FOR FY24
Mr. Wilkerson recommended to grant permission to create the one-time stipend positions of Pyramid Model Implementation Lead and Pyramid Model Implementation Team Member for FY24, as presented, effective September 11,2023. The stipend amount will be paid in a lump-sum payment using grant funds from the Strengthen and Grow Child Care Grant program. Team Lead - $1,500; Team Member - $1,000
As recommended, Mr. Jones made a motion to grant permission to create the one time stipend positions of Pyramid Model Implementation Lead and Pyramid Model Implementation Team Member for FY24, as presented, effective September 11,2023. The stipend amount will be paid in a lump-sum payment using grant funds from the Strengthen and Grow Child Care Grant program. Team Lead - $1,500; Team Member - $1,000 This motion was seconded by Mr. Daniels. On a roll call vote, those present voted yes.
FINANCIAL INFORMATION
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective September 11, 2023.
As recommended, Mr. Dorris made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective September 11, 2023.This motion was seconded Mr. Jones. On a roll call vote, those present voted yes.
REPORTS
ACADEMIC COUNCIL
No Report
ICCTA REPRESENTATIVE
Mr. Ron Daniels, Rend Lake College ICCTA representative, reported that he attended the ICCTA Conference on September 8 & 9, 2023 and found it very informative.
REND LAKE COLLEGE FOUNDATION
Mrs. Cathy DeJarnette thanked everyone for their support of the 43rd Annual Foundation Golf Outing on September 7, 2023. Attendance was good with 33 teams competing. Auditors will be in Foundation tomorrow. A report will be given at the next Foundation Board Meeting on October 5, 2023.
ACCREDITATION
Dr. Chad Copple gave a handout and reported that our next step is Quality Initiative. It is a project we design and implement. We must complete and report on the project by the end of cycle Year 9, which would be 2027- 2028.
ERP
Dr. Chad Copple gave a handout and reported that everyone is continuing their work towards their various engagements. The initial planning for live simulation is planned for March 2024.
OBSOLETE EQUIPMENT
Mr. Donnie Millenbine reported on obsolete items that have been uploaded to the website for sale, and items that have recently sold.
PUBLIC COMMENT None
PRESIDENT’S COMMENTS
President Terry Wilkerson reiterated upcoming meetings including the Regional Trustee Meeting and RLC/SIC Joint Meeting. He also brought notice to the “Recent Accomplishments” handout and informational tri-fold that were provided to the group from the marketing department.
Mrs. Cathy DeJarnette followed up with a reminder to the trustees regarding the Trustee Trainings required and the details to complete them. A reminder was also given to the Board about the retreat in November.
ADJOURNMENT There being no other business, at 12:52PM all Trustees present voted aye in favor of adjourning.
The motion to adjourn was made by Mr. Dorris and seconded by Mr. Daniels.
https://www.rlc.edu/downloads/file/1674-september-2023-special-board-meeting
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