North Egypt News

Minooka Community High School District 111 Board of Education met Feb. 21.

Here are the minutes provided by the board:

CALL TO ORDER

The regular meeting was called to order at 6:00 p.m. by President Mike Brozovich. The meeting was held at Minooka Community High School-Central Campus in the Library. A physical quorum was present with the following board members answering roll call:

                                     YES     NO

• Mike Brozovich            X

• Laura Hrechko             X

• Tim Juskiewicz             X

• Mike Hoyt                     X

• Jim Grzetich                 X

• Matt Shepard               X

• Terry Spivey                 X

Additionally, present were:

• Dr. Rob Schiffbauer     X

• John Troy                     X

• Dr. Phillip Pakowski     X

• Kristi Boe                     X

• Jamie Soliman             X

• Michele Williamson      X

The Pledge of Allegiance was recited.

PUBLIC COMMENTS

There were no public comments heard.

PRESENTATIONS

Don Shaw from Lauterbach & Amen, LLP presented the annual audit report which was provided to board members.

ADMINISTRATIVE REPORTS

Administrative reports were provided in the board packet for review.

In addition, Dr. Schiffbauer congratulated Coach Yudzentis, Coach Resner and the girls bowling team for their 2nd place finish at the State competition. The Facility Committees took place in February where new concepts were viewed. The 2nd Annual Community Leaders Breakfast will be held March 1st at 7:30 a.m. and there are currently 110 community leaders attending.

Mrs. Soliman gave an update on the three School Improvement Teams, which consist of 20 staff members. The Involvement Team focuses on organizing monthly staff outings as well as survey students to get more student involvement at school events. The Consistency Team is working on revising attendance language in the handbook as well as common syllabus language amongst all the teachers and departments. The Culture and Climate Team is pairing with activities/clubs to better communicate all of the clubs and activities available and implement new activities. They also promote the theme, MCHS is YOU, at both Central and South Campuses and advertise special months that promote diversity and culture. Mrs. Soliman added that the Consistency Team will present handbook revision proposals at a future board meeting.

CONSENT AGENDA

MOTION: by Hrechko, seconded by Grzetich, to approve the consent agenda as presented:

A. Open Session Minutes

1. January 10, 2024 Committee Meeting

2. January 17, 2024 Regular Board Meeting

B. Financial Reports

1. Monthly Financial Reports

2. Payment of Bills/Total

3. Employee Payroll

4. Imprest Fund Report/Total

5. Activity Fund Report

6. Treasurer’s Report (Cash/YTD – Exp/Rev)

Voting Aye: Hoyt, Juskiewicz, Hrechko, Grzetich, Shepard, Spivey and Brozovich. Motion carried. Time: 6:11 p.m.

COMMITTEE REPORTS

There was no Committee of the Whole meeting held in February.

Building and Grounds – Pre-construction and construction meeting minutes for the office building remodel were provided in the board packet for review.

GAVC met on January 25, 2024. Dr. Schiffbauer reported that expansion/remodel conversations are currently on hold but there are waiting lists for GAVC programs and added that a remedy is needed sooner than later and will update as information becomes available.

GCSEC met on January 17, 2024. The meeting is scheduled for next week due to Grundy County hosting the “I love you guys” safety training program.

DISCUSSION ITEMS

Educational Foundation Update:

The Educational Foundation update was included in the board packet for review. Dr. Schiffbauer stated the next meeting is scheduled for April 9th, 2024 and the committee is still accepting grant applications. He thanked Chris Papesh who has been a great asset to the foundation. He is one of the founding members of the Foundation and has decided to step down.

Regular Meeting Page 3 of 7 Wednesday, February 21, 2024 Revised Depreciation Policy:

Capital Asset Policy as well as current board policy 4:80 was provided in the board packet for review. Mr. Troy reported that the auditor recommended that policy 4:80 Capitalization Threshold contain a more robust Capital Asset Policy added. This policy is in the board packet for consideration as a 1st reading. He added that the Industrial Appraisal which is on the agenda for discussion and possible approval will go hand in hand with the Capital Asset Policy and will have all assets re appraised. This will then clear one of the reasons for a modified opinion of the auditor. There were no concerns or objections for a 1st reading to be presented at the March 13th Committee Meeting.

Shared Services/Outsourcing Report:

The Shared Services/Outsourcing Report was provided in the board packet for review. Mr. Troy reported that the report is part of the audit but it is required to be posted on our website as well as approved by the board. There were no questions or concerns and it is anticipated for approval at the end of the regular board meeting.

Student Fees for the 2024-2025 School Year:

The student fees for the 2024-2025 were provided in the board packet for review. The Administration is recommending that all fees stay the same with the exception of eliminating the $30 activities/athletic fees. Administration feels strongly that students should be encouraged to participate in activities and athletics and eliminant any barriers such as costs. There were no objections and it is anticipated for approval at the end of the regular board meeting.

Chromebook Purchase:

A Chromebook quotes and a proposal was provided in the board packet for review. Mr. Troy reported that the recommendation is to purchase 730 Chromebooks from Trafera in the amount of $302,950 and enter into a 4- year lease agreement with American Capital in the amount of $82,429 per year. Student reimburse the district in an annual lease payment fee. The freshman technology fee/Chromebook fee will be $112 each year for 4-years and own the Chromebook after graduation. There were no objections and it is anticipated for approval at the end of the regular meeting.

Industrial Appraisal:

The Appraisal Agreement with Industrial Appraisal Company was provided in the board packet for review. Mr. Troy reported that this appraisal will help the district with compliance of the new Capital Asset Policy. The last appraisal was completed approximately 6-7 years ago. Once the Capital Asset policy is approved, an in-house appraisal will be completed in the spring and the total cost of the appraisal is $12,935 dollars. There were no objections for approval at the end of the regular meeting.

$150,0000 Contingency for Medical Office Building:

Dr. Schiffbauer reported that there is approximately $6000 dollars left of the previous $150,000 contingency for the medical building. This was used for underground pipe for the parking lights which was thought to be in better shape, site work, and water tap on fees which was more extensive than originally anticipated. Dr. Schiffbauer is requesting an additional $150,000 in contingency for issues with the elevator shaft as well as leaks and cracks in the foundation. Mr. Shepard voiced his concern regarding inspections prior to the start of the project. Mr. Troy confirmed that there was an inspection completed at the purchase of the medical building.

Mr. Brozovich expressed his concern if the $150,000 contingency will be enough to complete the projects. Mr. Troy believes that the additional contingency will be sufficient. Dr. Schiffbauer stated that the completion date is on schedule for the end of May and added that the basement, most of first floor is drywalled, the second floor is waiting on door frames to arrive and is scheduled for dry wall next week. The HVAC roof top units arrive next week and are arriving ahead of schedule. There were no further concerns voiced and it is anticipated for approval at the end of the regular board meeting.

Office Furniture:

Office furniture and installation costs were provided in the board packet for review. Dr. Schiffbauer stated this is for office furniture at the medical building as well as office chairs for office staff. He added that the support staff chairs have not been replaced since the opening of South Campus. There were no concerns or objections for approval at the end of the regular meeting.

Bid Recommendation – Central Campus:

The Central Campus remodel details and base bid were provided in the board packet for review. The lower bid was with CCC Holdings Inc. in the total amount of $2,298,4456 dollars. This includes the Alternate No. 1 which includes work to install moisture mitigation products for the gym floor if this is not required the amount will be credited back to the district. Dr. Schiffbauer stated that they have been very pleased with CCC Holdings Inc. performance at the medical building. There were no objections and it is anticipated for approval at the regular board meeting.

South Chiller:

Administration recommended a second opinion for the South Campus chiller rebuild. Depue provided a proposal for the South Campus chiller and it was provided in the board packet for review. Mr. Troy stated with no objections from board members he would issue a Request for Proposal and look for more competitive numbers to review at the March/April meeting. It would be anticipated that the time frame to complete the repair would be late summer/early fall. There were no objections from board members to proceed with RFP.

Overnight/Out of State Requests:

The following overnight requests were provided in the board packet for review.

Mock Trial – State Invitational Springfield, IL. May 2-4, 2024

FFA – Springfield, IL. June 11-13, 2024

Student Council State Convention – Springfield, IL. May 2-4, 2024

There were no objections and it is anticipated for approval at the end of the regular board meeting. Annual Inspection Report:

The Annual Inspection Report was provided in the board packet for review. Dr. Schiffbauer reported that the Regional Office of Education conducted the annual inspection. The findings were that the district is in compliance and commended on exceptional condition of the buildings.

Marching Band Uniforms:

Mr. Kyle Adelmann compared current band uniforms and a newer version. Band uniforms were last purchased in approximately 2008-2009 and he is proposing to purchase new uniforms. He highlighted the features and options the new uniform would offer as well as explained the cost-effective savings. The new uniforms require no additional dry-cleaning costs and are machine washable. There were no concerns or objections to proceed with pricing/quotes for consideration and possible approval at the March meeting.

ACTION ITEMS

Acceptance of Audit as presented:

MOTION: by Grzetich, seconded by Spivey to accept Audit as presented. Voting Aye: Grzetich, Shepard, Spivey, Juskiewicz, Hrechko and Brozovich. Hearing no objections. Motion was approved. Time: 6:51 p.m.

Approval of Shared Services/Outsourcing Report as presented.

MOTION: by Hrechko, seconded by Shepard, to approve the Shared/Outsourcing Report as presented. Hearing no objections. Motion was approved. Time: 6:52 p.m.

Approval of the Student Fees for the 2024-2025 School Year as presented.

MOTION: by Hrechko, seconded by Grzetich to approve the Student Fees for the 2024-2025 School Year as presented. Hearing no objections. Motion was approved. Time: 6:53 p.m.

Approval of the Purchase of 730 Chromebooks from Trafera in the amount of $302,950 dollars and enter into a 4-year Lease Agreement with American Capital in the amount of $82,429 dollars per year as presented.

MOTION: by Hoyt, seconded by Hrechko to approve the Purchase of 730 Chromebooks from Trafera in the amount of $302,950 dollars and enter into a 4-year Lease Agreement with American Capital in the amount of $82,429 dollars as presented. Voting Aye: Juskiewicz, Hrechko, Grzetich, Shepard, Spivey, Hoyt, and Brozovich. Motion carried. Time: 6:54 p.m.

Approval of the Appraisal Agreement with Industrial Appraisal Company in the amount not to exceed $12,935 dollars as presented.

MOTION: by Shepard, seconded by Spivey to approve the Appraisal Agreement with Industrial Appraisal Company in the amount not to exceed $12,935 dollars as presented. Voting Aye: Hrechko, Grzetich, Shepard, Spivey, Hoyt, Juskiewicz and Brozovich. Motion carried. Time: 6:54 p.m.

Approval to award the Central Campus General Remodeling Bid to CCC Holdings Inc. in the amount of $2,968,445.00 dollars as presented.

MOTION: by Spivey, seconded by Hrechko to approve and award the Central Campus General Remodeling Bid to CCC Holdings Inc. in the amount of $2,968,445.00 dollars as presented. Voting Aye: Grzetich, Shepard, Spivey, Hoyt, Juskiewicz, Hrechko, and Brozovich. Motion carried. Time: 6:55 p.m.

Approval of the $150,000 in Contingency for the Medical Office Building as presented.

MOTION: by Grzetich, seconded by Shepard to approve the $150,000 Contingency for the Medical Office Building as presented. Voting Aye: Spivey, Hoyt, Hrechko, Grzetich, Shepard and Brozovich. Voting No: Juskiewicz. Motion carried. Time: 6:56 p.m.

Approval of the Office Furniture Purchase and Installation in the total amount of $387,336.20 with Omnia Partners as presented.

MOTION: by Grzetich, seconded by Hoyt to approve the Office Furniture Purchase and Installation in the total amount of $387,336.20 with Omnia Partners as presented. Voting Aye: Hrechko, Grzetich, Shepard, Spivey, Hoyt, Juskiewicz and Brozovich. Motion carried. Time: 6:56 p.m.

Approval of the Mock Trial State Invitational Overnight Request as presented.

MOTION: by Juskiewicz, seconded by Hoyt to approve the Mock Trial Overnight Request as presented. Hearing no objections. Motion was approved. Time: 6:57 p.m.

Approval of the FFA Overnight Request as presented.

MOTION: by Hrechko, seconded by Juskiewicz to approve the FFA Overnight Request as presented. Hearing no objections. Motion was approved. Time: 6:57 p.m.

Approval of the Student Council Overnight Request as presented.

MOTION: by Hoyt, seconded Hrechko, to approve the Student Council Overnight Request as presented. Hearing no objections. Motion was approved. Time: 6:57 p.m.

EXECUTIVE SESSION

MOTION: by Juskiewicz, seconded by Hoyt to adjourn the meeting to executive session for the purpose of discussing matters related to minutes, the appointment, compensation, discipline, dismissal, employment and performance of specific employees of the district, student discipline and collective bargaining.

Voting Aye: Hrechko, Grzetich, Spivey, Hoyt, Juskiewicz and Brozovich. Motion carried. Time: 6:58 p.m.

RETURN TO OPEN SESSION

There were no objections to return to open session. Time: 8:12 p.m.

ACTIONS FOLLOWING EXECUTIVE SESSION

Closed Session Minutes

MOTION: by Spivey, seconded by Shepard, to approve the closed session minutes as presented: January 17, 2024 Executive Regular Meeting

Hearing no objections, the motion was approved. Time: 8:16 p.m.

Personnel

Resignation(s):

MOTION: by Grzetich, seconded by Hoyt, to accept the following resignation/retirement(s) as presented: Aimee Skoglund - Nurse - effective 3/1/2024

Regular Meeting Page 7 of 7 Wednesday, February 21, 2024 Hearing no objections, the motion was approved. Time: 8:16 p.m.

Employment:

MOTION: by Hrechko, seconded by Spivey, to approve the following extracurricular employment/volunteers for the 2023/2024 school year as presented, pending proper paperwork and background check deemed favorable by the MCHS #111 Administration:

Adam Yakush - Children’s Theatre Tech Director - Step 1

Brett Hespell - Track - Assistant - Boys – Step 19

Carrie Prosek - Volleyball - Assistant - Boys - Step 15

Sydney Singleton - Softball - Assistant - Step 1

David Grant - Band - Volunteer

Jason Bush - MAC - Volunteer

Voting Aye: Grzetich, Shepard, Spivey, Hoyt, Juskiewicz, Hrechko, and Brozovich. Motion carried. Time: 8:17 p.m.

MOTION: by Shepard, seconded by Spivey to approve the mechanic position as presented. Voting Aye: Hoyt, Juskiewicz, Hrechko, Grzetich, Shepard, Spivey and Brozovich. Time: 8:17 p.m. MOTION: by Hrechko, seconded by Grzetich to terminate the employment for Barbara Lowry.

Voting Aye: Spivey, Hoyt, Juskiewicz, Hrechko, Grzetich, Shepard, and Brozovich. Motion carried. Time: 7:18 p.m.

MOTION: by Hrechko, seconded by Shepard to terminate the employment for Shemeada Johnson.

Voting Aye: Juskiewicz, Hrechko, Grzetich, Shepard, Spivey, Hoyt, and Brozovich. Motion carried. Time: 8:19 p.m.

ADJOURNMENT

MOTION: by Hoyt, seconded by Shepard to adjourn the meeting.

Hearing no objections, the motion was approved. Time: 8:18 p.m.

https://meetings.boardbook.org/Documents/CustomMinutesForMeeting/1417?meeting=620339