Andrea Witthoft, Vice-Chairperson | Shawnee Community College
Andrea Witthoft, Vice-Chairperson | Shawnee Community College
Shawnee Community College District #531 Board of Trustees met March 21.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held March 21, 2024 in the Education Center and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Roll Call
The roll call was as follows:
| Present | Trustee | Present | Trustee | |
| √ | Mr. James Darden | √ | Ms. April Moore, Secretary | |
| √ | Ms. Deborah Shelton-Yates | √ Zoom | Ms. Andrea Witthoft, Vice Chairperson | |
| √ | Ms. Nancy Holt | √ | Mr. Enrico Esguerra (Advisory Vote) | |
| √ | Ms. Tiffany Schultz | √ | Mr. Steve Heisner, Chairperson |
Dr. Tim Taylor, President
Dr. April Teske, Interim Vice President of Academic Affairs
Jeff McGoy, Vice President of Student Affairs
Chris Clark, Vice President of Administrative Services
Dr. Kristin Shelby, Dean of Transfer & Adult Education
Amanda Hannan, Dean of Allied Health
Kristy Stephenson, Dean of Career & Technical
Felicia Rouse, Executive Director of Human Resources
Kevin Hunsperger, Executive Director of Public Information & Marketing
Sabrina Black, Interim Executive Director of Institutional Effectiveness & Research (Zoom) Jesse Smith-Fulia, S.C.E.A. President
Wendy Harris, S.C.E.A. Vice President
Michael Deno, Student Trustee-Elect
Christy Parks, Math Faculty
Lori Armstrong, Department Chair
John Schneider, Attorney
Tina Dudley, Executive Assistant
Becky Hawes, Executive Assistant (joined 6:15pm-Zoom)
V. Agenda & Addendums
| ACTION – 1
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to approve the Agenda and Addendums as presented. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
Jeff McGoy introduced Michael Deno, Student Trustee Elect
Lori Armstrong introduced Christy Parks
VII. Communications
• Mr. Enrico Esguerra, Student Trustee, noted the survey he conducted resulted in a pilot ask of employees for donations of five basic school supplies.
• Jesse Smith-Fulia, in addition to his report, noted the increase in student absenteeism. Chairperson Heisner praised the Cosmetology department during his mother-in-law’s recent visit.
• Dr. Tim Taylor and Senior Leadership presented reports previously within the board book.
• The Saints Foundation and ICCTA Board reports were also previously submitted in the board book. Trustee Darden highlighted the increase in the state funding for MAP grants.
VIII. Monitoring Reports & Board Policy Review
A. Presentation of the Transfer Program Monitoring Report by Dr. Kristin Shelby B. Presentation of the Professional Programming Monitoring Report by Mandy Hannan and Kristy Stephenson
C. Acceptance of the Semi-Annual Facilities Report
D. Acceptance of the Semi-Annual Information Technology Report
E. Acceptance of the Student Services Annual Monitoring Report
i. B1010 Student Services Programming
F. Acceptance of the Human Resources Annual Monitoring Report
i. B3001 Employee Relationships
ii. B3003 Organizational Culture
iii. B3004 Employment, Compensation, & Benefits
| ACTION – 2
A motion was made by James Darden and seconded by Deborah Shelton-Yates to approve the Consent Agenda. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
A. Disposition of Minutes from 02/15/2024 Regular Board Meeting Minutes - Approved
B. Consideration for Approval of Interfund Transfer(s) - Approved
C. Acceptance of Treasurer’s Report - Approved
D. Consideration for Ratification of February Bills- Approved
E. Acceptance of Personnel Report - Approved
i. Reorganization of Financial Aid Office-Consideration for Approval of Grade Level Change for Financial Aid Operations Specialist
ii. Psychology Instructor
F. Consideration for Approval of the AY25 College Catalog - Approved
G. Consideration for Amending Policies - Approved
B1003 Transfer Programming (noted in VIII-A)
B1004 Professional Programming (noted in VIII-B)
B3007 Asset Protection (noted in VIII-D and VIII-E)
H. Acceptance of the FY25 Risk Management Plan - Approved
I. Acceptance of the Student Trustee Election Results - Approved
J. Consideration for Approval of the ICCTA Faculty of the Year – Approved
X. Shared Governance – Administrative Update
A. New Policies
i. Professional Behavior A1200
ii. Culture of Learning A2000
iii. Curriculum Excellence A2100
iv. Scholarship Excellence A2200
B. New/Revised Procedures
i. Accreditation A1300.00 (New)
ii. Strategic Planning A1300.05 (New)
iii. Institutional Evaluation/Research A1300.10 (Revised)
iv. Institutional Reporting A1300.15 (New)
v. Data Dashboard, Fact Book, Analytics A1300.20 (New)
vi. Data Requests A1300.25 (New)
vii. Surveys A1300.30 (New)
viii. Intellectual Property A1300.35 (New)
XI. Presentations, Discussion, and Action Items
XI. A. BOARD FINANCE COMMITTEE UPDATE
| ACTION – 3
A motion was made by April Moore and seconded by James Darden to recommend the Board Finance Committee set a meeting date to discuss program costing and review tuition strategies. The meeting is set for April 3, 2024 beginning at 9am. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 4
A motion was made by Nancy Holt and seconded by Enrico Esguerra to recommend the Board award the lowest qualifying bid submitted by Morlan Dodge, Inc. in the amount of $49,900 and authorize the CFO to initiate the purchase process. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 5
A motion was made by Deborah Shelton-Yates and seconded by James Darden to recommend the Board direct the administration to cease negotiations with the IDOC and notify ICCB and IDOC of the College’s withdrawal from the process. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 6
A motion was made by April Moore and seconded by Enrico Esguerra to adjourn and go into Executive Session at 7:35pm under exceptions (c)(1) and (c)(11) of the Open Meetings Act 5 ILCS 120.2. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 7
A motion was made by Enrico Esguerra and seconded by James Darden to recommend the Board adjourn out of Executive Session at 9:11pm. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| The Board resumed the Regular Meeting at 9:15pm.ACTION – 8
A motion was made by James Darden and seconded by Nancy Holt to recommend the Board approve the minutes of the Executive Session held on March 21, 2024. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
XIII. A. i. CONSIDERATION FOR APPROVAL OF ADMINISTRATIVE STAFF REEMPLOYMENT
| ACTION – 9
A motion was made by April Moore and seconded by Deborah Shelton-Yates to approve the reemployment of all 66 full-time staff currently employed for FY24. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 10
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to approve the hire of Rachel Trotter for the position of Occupational Therapy Assistant Academic Fieldwork Coordinator (on a ten-month contract), effective 08.01.2024. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 11
A motion was made by Tiffany Schultz and seconded by James Darden to approve the hire of Elizabeth Wheeler for the position of Occupational Therapy Assistant Program Director, effective 07.01.24. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
No Motion Necessary
XIV. TRUSTEE COMMENTS
XV. ADJOURNMENT
| ACTION – 12
A motion was made by April Moore and seconded by Tiffany Schultz to adjourn at 9:17pm. On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
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