Andrea Witthoft, Vice-Chairperson | Shawnee Community College
Andrea Witthoft, Vice-Chairperson | Shawnee Community College
Shawnee Community College District #531 Board of Trustees met April 18.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held April 18, 2024 in the Education Center and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Roll Call
The roll call was as follows:
| Present | Trustee | Present | Trustee | |
| Mr. James Darden | Ms. April Moore, Secretary | |||
| √ | Ms. Deborah Shelton-Yates | √ | Ms. Andrea Witthoft, Vice Chairperson | |
| √ | Ms. Nancy Holt | √ | Mr. Enrico Esguerra (Advisory Vote) | |
| √ | Ms. Tiffany Schultz | √ | Mr. Steve Heisner, Chairperson |
Dr. Tim Taylor, President
Dr. April Teske, Interim Vice President of Academic Affairs
Jeff McGoy, Vice President of Student Affairs
Chris Clark, Vice President of Administrative Services (via Zoom)
Dr. Kristin Shelby, Dean of Transfer & Adult Education
Kristy Stephenson, Dean of Career & Technical
Felicia Rouse, Executive Director of Human Resources
Kevin Hunsperger, Executive Director of Public Information & Marketing
Sabrina Black, Interim Executive Director of Institutional Effectiveness & Research Wendy Harris, S.C.E.A. Vice President
Michael Deno, Student Trustee
Craig Bradley, Faculty
Mindy Reach, Director of Recruitment & Enrollment
Mindy Ashby, Director of Student Success
Jacqueline Hamilton-Smith, Executive Assistant (Zoom)
Melissa Luttenbacher
Karen McGoy, Payroll Specialist
John Schneider, Attorney
Tina Dudley, Executive Assistant
Becky Hawes, Executive Assistant (Zoom)
Minutes pg 1 of 6
V. Board Organization
A. Board Secretary Shelton-Yates - Administered the Oath of Office to newly Elected Student Trustee Michael Deno
B. Consideration to Appoint Liaison to Professional Associations
Chairperson Heisner appointed Andrea Witthoft
VI. Agenda & Addendums
| ACTION – 1
A motion was made by Nancy Holt and seconded by Deborah Shelton-Yates to approve the Agenda and Addendums as presented. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A. Moore and J. Darden were absent. The Chairperson declared the motion carried. |
Chairperson Heisner recognized retirees:
• Craig Bradley
• Tony Gerard
VIII. Communications
• Mr. Michael Deno, Student Trustee, provided his first report and further noted that his attendance at the Catalyst event was “life-changing”.
• Wendy Harris spoke on behalf of Faculty, noting prior submission of the Faculty report.
• Dr. Tim Taylor and Senior Leadership presented reports previously within the board book.
• The Saints Foundation report was previously provided.
IX. Monitoring Reports & Board Policy Review
A. Presentation of the Student Services Monitoring Report – Mindy Reach & Mindy Ashby
B. Presentation of the Human Resources Monitoring Report – Felicia Rouse C. Presentation of the Strategic Plan Updates – Sabrina Black
| ACTION – 2
A motion was made by Andrea Witthoft and seconded by Tiffany Schultz to approve the Consent Agenda. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A. Moore and J. Darden were absent. The Chairperson declared the motion carried. |
A. Disposition of Minutes from 03/21/2024 Regular Board Meeting Minutes - Approved
B. Disposition of Minutes from 04/03/24 Special Board Finance Committee Meeting Minutes - Approved
C. Consideration for Approval of Interfund Transfer(s) - Approved
D. Acceptance of Treasurer’s Report - Approved
E. Consideration for Ratification of March Bills - Approved
F. Acceptance of Personnel Report - Approved
G. Consideration for Amending Policies - Approved
i. B1010 Student Services Programming
ii. B3001 Employee Relationships
iii. B3003 Organizational Culture
iv. B3004 Employment, Compensation, & Benefits
v. B3012 Strategic Planning
XI. Shared Governance – Administrative Update
A. New Policies
i. Instructional Excellence (A2400)
ii. Financial Excellence (A5000)
iii. Data Integrity & Quality (A6000)
iv. Capital Asset Quality (A700)
B. New/Revised Procedures
i. Course Schedule Development (A2400.10)
ii. Class Cancellation Procedure
XII. A. COMMENCEMENT CEREMONY COMMITTEE UPDATE
No Motion Required
XII. B. CONSIDERATION FOR APPROVAL OF HUMAN RESOURCE SOFTWARE PURCHASE Chairperson Heisner tabled this action.
XII. C. CONSIDERATION FOR APPROVAL OF REAL ESTATE ANALYSIS FOR THE UNION COUNTY EXTENSION CENTER
| ACTION – 3
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to approve the Task Order for the inspection and analysis of the Union County Extension Center from Dodd Architects in the amount of $9,500 and direct the CFO to execute the agreement. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A. Moore and J. Darden were absent. The Chairperson declared the motion carried. |
| ACTION – 4
A motion was made by Nancy Holt and seconded by Andrea Witthoft to approve the lowest qualified bid from Heartland Mechanical Contractors of Murphysboro, IL in the amount of $213,000 and authorize the CFO to initiate the construction contract. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A. Moore and J. Darden were absent. The Chairperson declared the motion carried. |
| ACTION – 5
A motion was made by Tiffany Schultz and seconded by Deborah Shelton-Yates to approve the College’s annual assessment from SICCM for FY24 program operations in the amount of $42,934 and authorize the CFO to initiate payment. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A. Moore and J. Darden were absent. The Chairperson declared the motion carried. |
No Motion Necessary
XII. G. CONSIDERATION FOR APPROVAL OF DUAL CREDIT TUITION & FEE WAIVERS FOR FY25
| ACTION – 6
A motion was made by Andrea Witthoft and seconded by Nancy Holt to approve the FY25 dual credit tuition waivers as outlined and authorize the College’s Senior Team to integrate these waivers into the local Early College Dual Credit (ECDC) partnership agreements. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A. Moore and J. Darden were absent. The Chairperson declared the motion carried. |
| ACTION – 7
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to approve the FY25 salary changes for full time Administrative and Support Staff, and close the College on eight (8) Fridays during the Summer 2024 term ONLY (as recommended by the Board Finance Committee and President) and authorize the President to declare those as paid vacation days. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A. Moore and J. Darden were absent. The Chairperson declared the motion carried. |
| ACTION – 8
A motion was made by Andrea Witthoft and seconded by Nancy Holt to approve the FY25 salary changes for part time, Hourly employees, as shared by the President. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A. Moore and J. Darden were absent. The Chairperson declared the motion carried. |
| ACTION – 9
A motion was made by Deborah Shelton-Yates and seconded by Nancy Holt to approve the Vice President of Academic Affairs, the Vice President of Administrative Services and the Vice President of Student Affairs contracts as presented and authorize the President to execute those contracts with each Vice President. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A. Moore and J. Darden were absent. The Chairperson declared the motion carried. |
| ACTION – 10
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to adjourn and go into Executive Session at 7:13 pm under exceptions (c)(1) and (c)(11) of the Open Meetings Act 5 ILCS 120.2. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. J. Darden and A. Moore were both absent. The Chairperson declared the motion carried. |
| ACTION – 11
A motion was made by Andrea Witthoft and seconded by Michael to adjourn out of Executive Session at 7:35 pm. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. J. Darden and A. Moore were both absent. The Chairperson declared the motion carried. |
| ACTION – 12
A motion was made by Nancy Holt and seconded by Michael to approve the minutes of the Executive Session held on April 18, 2024. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. J. Darden and A. Moore were both absent. The Chairperson declared the motion carried. |
There are no Executive Session Action Items
XV. FACILITIES MASTER PLAN SURVEY
Participation in the Affinity Process is held until the May meeting.
XVI. TRUSTEE COMMENTS
XVII. ADJOURNMENT
| ACTION – 13
A motion was made by Michael Deno and seconded by Tiffany Schultz to adjourn the meeting at 7:40pm. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner and T. Schultz all voted Yea. A, Moore and J. Darden were absent. The Chairperson declared the motion carried. |
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