Mt. Vernon City Mayor John Lewis | City of Mt. Vernon
Mt. Vernon City Mayor John Lewis | City of Mt. Vernon
City of Mt. Vernon City Council met June 17.
Here are the minutes provided by the council:
The Mt. Vernon City Council held a Regular City Council Meeting on Monday, June 17, 2024 at 7:00 p.m. in the City Council Chamber at City Hall, 1100 Main Street, Mt. Vernon, Illinois. Facebook Live: https://www.facebook.com/MtVernonIL.
Mayor John Lewis opened the meeting.
Pastor Randy Steele with the Southwest Christian Church led the Invocation. The Pledge of Allegiance was recited.
ROLL CALL
Roll call showed present: Council Member Ray Botch, Council Member Joe Gliosci, Council Member Donte Moore, Council Member Mike Young, and Mayor John Lewis.
PRESENTATION OF JOURNALS
The Journal from June 3, 2024 Regular City Council Meeting was presented for approval.
Council Member Mike Young motioned to approve the Journal as presented. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
VISITORS/CITIZENS REQUESTS/ADDRESSES FROM THE AUDIENCE
None.
APPROVAL OF CONSOLIDATED VOUCHERS FOR ACCOUNTS PAYABLE
The Consolidated Vouchers for Accounts Payable were presented to the Council for approval.
Council Member Ray Botch motioned to approve the Consolidated Vouchers for Accounts Payable in the amount of $2,212,614.44. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
Regular City Council Meeting Monday, June 17, 2024
BIDS AND QUOTES
City Manager Mary Ellen Bechtel presented the Bid Results for a Hotbox for Road Patching. There were two bidders. One from Taza Supplies, Inc. in the amount of $63,657, the second was from Cummings, McGowan and West Equipment in the amount of $40,450. The bid from Taza Supplies did not meet bid specifications. Staff recommendation is to accept the bid from Cummings, McGowan and West Equipment in the amount of $40,450.00.
| Taza Supplies, Inc. | $63,657.00 |
| Cummings, McGowan and West Equipment | $40,450.00 |
City Manager Mary Ellen Bechtel presented the Bid Results for Materials for the Citywide Inhouse Asphalt Overlay Projects. There are four components to this bid for material used for various in house street projects. One item is for the streets that receive oil and chip. Jax Asphalt is the only bidder for this service in the amount of $85,504.03. The staff estimate for this service was $88,924.46. The second item in this bidding was for the oil stored at the public works facility for the city patcher. Jax Asphalt was the only bidder on this item in the amount of $39,300.00. Staff estimate for this item was $28,500.00. The third item in this bid package was for the rock used by the city patcher. We received two bids for this item. One from Jax Asphalt in the amount $8,758.75 and one from Dudley Trucking in the amount of $6,987.50. Staff recommendation is to approve the bid from Dudley Trucking which is below the staff estimate of $8,921.25. The fourth item was for the asphalt overlay of various streets. We received two bids for this item, one from Jax Asphalt for $295,087.50 and one from E.T. Simonds for $286,986.00. The staff estimate for this item was $298,894.50. Staff recommendation is to accept the bid from E.T. Simonds in the amount of $286,986.00. Recommendation is to accept the bids from Jax Asphalt for items 1 & 2, Dudley Trucking for item 3, and E.T. Simonds for item 4. The total estimate for all items was $425,240.21 and the total for all recommended bids is $418,777.53. This will be paid for out of MFT funds.
This is a list of the streets receiving maintenance: Opdyke Ave. - 4th to 3rd/RR; Opdyke Ave. - 3rd/RR to Gee St.; Wildwood; 11th St. - Salem Rd. to Oakland; Harlan Rd. - 34th to Triton; 29th St. - Broadway to Main; 16th St. - Jefferson to White St.; 25th St. - Broadway to Casey; Apricot - Cherry to Cherry (west leg); Apricot - Blackberry to Cherry (east leg).
Council Member Ray Botch motioned to grant permission to accept the Bid Results for Materials for the Citywide Inhouse Asphalt Overlay Projects. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel presented the Bid Results for the Citywide Pavement Striping Project. The City received four bids for the striping of all city streets (center lines and edge lines). The low bidder was Varsity Striping and Construction Co. in the amount of $13,408.80. Staff recommendation is to approve this bid which is below our estimate of $14,012.20.
| Varsity Striping | Champaign, IL | $13,408.80 |
| Kaskaskia Eng. Group | Belleville, IL | $83,175.78 |
| Right Way Traffic | Freeburg, IL | $14,512.46 |
| Tiles In Style dba Taza Construction | South Holland, IL | $37,544.64 |
CITY MANAGER
City Manager Mary Ellen Bechtel requested permission to Seek Bids for a Sidearm Mower. This is a budgeted item in the Home Rule Sales Tax Fund.
Council Member Ray Botch motioned to grant permission to Seek Bids for a Sidearm Mower. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel requested permission to Seek Bids for the Parking Lot Sealing Project. This is a budgeted item in the Quality of Life Fund and would reseal the walking path at Lincoln Park, the Aquatic Zoo and the walking path from Casey Junior High and around the reservoir.
Council Member Joe Gliosci motioned to grant permission to Seek Bids for the Parking Lot Sealing Project. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel requested permission to Waive Bidding and Purchase Two Police Cars Through the State Contract. In an effort to stay on a rotation for cycling out squad cars in the Police Department, the City has budgeted $100,000 to replace two squad cars this budget year. The State of Illinois purchasing agreement has the cars priced at $47,577 per squad car. This does not include the license and title which could add approximately $200 to the price per vehicle. This does not include outfitting the squad for service which is paid for out of the department budget.
Council Member Ray Botch motioned to grant permission to Waive Bidding and Purchase Two Police Squad Cars Through the State Contract. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel presented for Approval of a Preliminary and Final Plat for Craven’s Subdivision located at 15047 N. Loyola Lane. The petitioner is subdividing a 10-acre parcel into three parcelsfor the construction of residences. This was recommended for approval by the Planning and Zoning Commission 3-0. Craig Emery with Round Table Design was present to address the Council and answer any questions.
Council Member Mike Young motioned to approve the Preliminary and Final Plat for Craven’s Subdivision located at 15047 N. Loyola Lane. Seconded by Council Member Ray Botch. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
ORDINANCES/RESOLUTIONS/MOTIONS
City Manager Mary Ellen Bechtel presented an Ordinance Rezoning Property at 15047 N. Loyola Lane from A-G to R-1. The petitioning party is Dennis Cravens. This is related to the subdivision above. Two of the new parcels created do not meet A-G lot requirements of 5 acres so rezoning to R-1 is required. This was approved by the Planning and Zoning Commission 3-0.
Council Member Donte Moore motioned to approve Ordinance #2024-20, an Ordinance Rezoning Property at 15047 N. Loyola Lane from A-G to R-1. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel presented an Ordinance Granting Conditional Use for an Off premise Sign at 15193 N. Illinois Highway 37. The petitioning party is Quincy Booth. This is for the placement of a billboard on North Illinois Highway 37. This is a traditional printed sign for advertising, and it does comply with city guidelines on material and placement. This was recommended for approval by the Planning and Zoning Commission 3-0. Mr. Booth was present to address the Council and answer any questions.
Council Member Joe Gliosci motioned to approve Ordinance #2024-21, an Ordinance Granting Conditional Use for an Off-premise Sign at 15193 N. Illinois Highway 37. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
City Manager Mary Ellen Bechtel presented a Resolution Approving a Joint Funding Agreement for State Participation with IDOT Related to Fountain Place Roadway Improvements. This is part of the improvements being made for accommodation for the Manner Polymer project. A copy of this agreement was sent to IDOT for their review. The agreement formalizes the funding of the project and identifies the city funding sources. The city portion of the project is $909,000
projected. It won’t be more than 50% of the project. Staff recommendation is to approve the Resolution.
Council Member Ray Botch motioned to approve a Resolution Approving a Joint Funding Agreement for State Participation with IDOT Related to Fountain Place Roadway Improvements. Seconded by Council Member Mike Young. Yeas: Botch, Gliosci, Moore, Young, and Lewis. Resolution #2024-26
City Manager Mary Ellen Bechtel presented a Resolution Approving an Annual Pond Service Agreement with Shoreline Aquatics, LLC for Veteran’s Park Pond. The service agreement covers any maintenance needed on the fountains installed on the park lake and also provides services for shoreline treatment, underwater weed and algae, bacteria application and pond dye. The cost is $6,768.00 for the one year agreement.
Council Member Ray Botch motioned to approve a Resolution Approving an Annual Pond Service Agreement with Shoreline Aquatics, LLC for Veteran’s Park Pond. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis. Resolution #2024-27.
City Manager Mary Ellen Bechtel presented a Resolution Approving a Change Order for the Installation of Sod at the Downtown Greenspace. The original specifications that all bidders used for bid submission did not have sod for any portion of the grassy area. The proposal has two options if the Council chooses to sod only the inner circle it would be $24,725. To sod the outer circle, the cost would be $17,100. The total for all sod is $41,825.
Council Member Joe Gliosci motioned to approve a Resolution Approving a Change Order for Installation of Sod at the Downtown Greenspace. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis. Resolution #2024-28.
City Manager Mary Ellen Bechtel presented a Resolution Approving a Change Order Regarding the Installation of an Irrigation System at the Downtown Greenspace. The irrigation is broken down in two different ways. One is for the grass area outside of the inner circle for $43,700. To include irrigation in the landscape beds, the cost would be $21,275. The inner circle did have specifications for irrigation on the inner circle portion of the lawn. The additional irrigation would cost $64,975.
Council Member Mike Young motioned to approve a Resolution Approving a Change Order Regarding the Installation of an Irrigation System at the Downtown Greenspace. Seconded by Council Member Ray Botch. Yeas: Botch, Gliosci, Moore, Young, and Lewis. Resolution #2024- 29.
MAYOR
Mayor John Lewis presented for the advice and consent of the City Council the Appointment of Robert Brands to the Minority Affairs and Human Relations Commission and to the 911 Board.
Council Member Donte Moore motioned to accept the Appointment of Robert Brands to the Minority Affairs and Human Relations Commission and to the 911 Board. Seconded by Council Member Joe Gliosci. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
CITY COUNCIL
Council Member Ray Botch inquired about sponsoring areas of the Downtown Park. City Manager Mary Ellen Bechel explained that this allows a name to be placed in the area showing sponsorship. All of the areas will be open for sponsorship.
VISITORS/CITIZENS REQUESTS/ADDRESSES FROM THE AUDIENCE
None.
EXECUTIVE SESSION
At 7:24 p.m., Mayor John Lewis requested an Executive Session under 5 ILCS 120/2(c)(6) – Sale and Lease of Real Property.
Council Member Joe Gliosci motioned to go into Executive Session under 5 ILCS 120/2(c)(6) – Sale and Lease of Real Property. Seconded by Council Member Donte Moore. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
At 7:34 p.m., Mayor John Lewis reconvened the Regular City Council Meeting. Roll call showed present: Council Member Ray Botch, Council Member Joe Gliosci, Council Member Donte Moore, Council Member Mike Young, and Mayor John Lewis.
Council Member Mike Young motioned to adjourn. Seconded by Council Member Ray Botch. Yeas: Botch, Gliosci, Moore, Young, and Lewis.
The meeting was adjourned at 7:35 p.m.
https://www.mtvernon.com/media/i4ahfidh/june-17-2024-meeting-minutes.pdf
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