North Egypt News

John A. Logan College Board of Trustees met July 16.

Here are the minutes provided by the board:

Minutes of the regular meeting of the Board of Trustees of Community College District No. 530, Counties of Williamson, Jackson, Franklin, Perry, and Randolph, State of Illinois, held at Carterville, Illinois, on Wednesday, July 16, 2025, commencing at 6:00 p.m. The meeting was open to the public and streamed on the College's YouTube channel.

Chairman Aaron Smith called the meeting to order and directed the recording secretary to call the roll.

Rebecca Borgsmiller -- present

Brent Clark -- present

Bill Kilquist -- present

Mandy Little -- present

Glenn Poshard -- present

Jake Rendleman -- present

Aaron R. Smith -- present

Zoren Anako Mohamad Ali -- present

Also present were President Dr. Kirk Overstreet, Legal Counsel Rhett Barke, Provost Dr. Stephanie Chaney Hartford, Vice-President of Business Services and CFO Dr. Susan LaPanne, Recording Secretary Pixie Vaughn, and other College personnel.

Chairman Smith led the Board in the Pledge of Allegiance.

OPPORTUNITY FOR PUBLIC COMMENT

Presentations

None

BOARD OF TRUSTEES REPORTS

A. Chairman's Report

Chairman Aaron Smith stated that he did not have a report.

B. Football Exploratory Committee

Chairman Smith reported that they have not met, but will meet at the beginning of August.

C. Athletics Advisory Committee

Trustee Dr. Clark shared that the Vols Athletics Fundraiser event will take place on Saturday, August 9, 2025, at 6:00 p.m. in the JALC Conference Center. They will have a catered meal, cash bar, raffles, prizes, and you can meet the 25/26 Logan Student Athletes! The money raised will go to support the student-athletes. Also, he added that the softball campers are here, with 57 potential participants, and there have been numerous successful camps this summer, featuring many kids from our region on campus.

D. Building, Grounds, and Safety Committee

Vice-Chair Jake Rendleman reported that the Jerry Bechtel plaque will be installed in the coming weeks. The bench details are being worked out now. The C & E Wing Renovation (CDB) is nearing completion, with finishing touches now underway. Construction work is scheduled to wrap up on July 27, 2025. The Glass Elevator has been pushed back to August for delivery. The Baseball/Softball Player Facility (HB Foundation) turf is slated for installation this weekend. Netting is expected to be installed next week. The punch list walk-through will be scheduled in the next few weeks. They are looking at options to paint the exterior signage. CTE Renovation/Construction (EDA Grant) – This project will begin in the next week with approval from the JALC Board. Work will begin on the H Building and the new welding building. The West Lobby Expansion (CDB) – This project will have the bid opening online on August 5, 2025.

E. Board Policy Committee

Trustee Becky Borgsmiller reported that they did not meet this month, but will vote on some policies and have the first reading on others later in the agenda. They have a meeting scheduled for Monday, July 21, and will start with the HR policies.

F. Budget and Finance Committee

Trustee Dr. Brent Clark stated that they were having a presentation on the potential bond sale, so he would defer the discussion until Dr. LaPanne gave her report.

G. Enrollment Committee

Chairman Aaron Smith reported that he and Trustee Borgsmiller had not met between meetings. The next meeting is in October.

H. Integrated Technology Committee

Trustee Mandy Little stated that she did not have a report.

I. Illinois Community College Trustees Association (ICCTA)

Trustee Mandy Little reported that the President of ICCTA had asked her to serve as chair of a new committee she had established for student involvement. They will be holding an Executive Retreat on Friday, August 8-9, 2025. Once she returns from the retreat, she anticipates meeting with the Student Trustee to discuss how they can collaborate and implement some ideas that can be taken back to ICCTA.

J. John A. Logan College Foundation

Trustee Jake Rendleman stated that he did not have a report.

K. Student Trustee

Student Trustee Zoren Anako Mohamad Ali reported that over the past month, she has been actively engaged with the Student Body, discussing preparations for the upcoming fall semester. She has continued to respond to students' questions via email. Many of the emails have centered around Financial Aid concerns, and several students have found themselves unexpectedly losing access to scholarships and grants that they previously had and were depending on for the fall semester. She has directed them to the relevant departments and members who can assist them, as well as to the TRIO program. It has given her a better understanding of the financial aid process. She stated that she has completed her training to date and is set to become a Student Worker in the fall.

ASSOCIATION REPORTS

A. Faculty Associations Report

Jane Bryantshared that this would be her last report as Union President, but it would also mark her final month at John A. Logan. She shared that she was a student, then employed part-time, and later became a Full-Time Faculty member. She said that she would miss everyone and wrapped her last meeting with messages from musicians.

EXECUTIVE LEADERSHIP REPORTS

President Kirk Overstreet thanked Dr. Jane Bryant for her time as President and her time at the college. He reported that they did have a President’s Cabinet Retreat last week. The report should be out in a couple of months, and they will be discussing their goals for the next two years. They had a very successful retreat with the group, and some very good SMART goals that will be presented to the board. He shared that it has been a busy summer, but a good summer, and they are looking forward to the fall.

PROVOST

Dr. Harford stated that she did not have a report at this time and deferred to Dr. LaPanne. However, she did say that she agreed with Dr. Overstreet that they were in the trenches as they prepare for the fall semester. Dr. Hartford thanked Dr. Bryant for everything that she had done during her time at John A. Logan. Dr. Hartford shared that they have ten new faculty members starting in the fall. She stated that she was proud of the work that they do to onboard faculty. Everything from what HR does to what Dr. Nathan Arnett has implemented with a faculty academy, where faculty participate in monthly sessions covering various topics they believe are essential for faculty to know. There is a mentorship program and an instructional designer. They now have a staff member who assists faculty members in designing their courses. They feel this is a good investment in contributing to student success.

PROPOSED BOND ISSUE

Vice-President of Business Services and CFO, Dr. Susan LaPanne, presented the Proposed Bond Issue for 2025. She did state that they need to continue the good, responsible leadership that the board had always displayed regarding the finances. She presented the PowerPoint presentation on the Proposed Bond Issue for 2025. (Appendix A)

PRESIDENT’S CABINET

Scott Elliott, Assistant Vice-President of Integrated Technology, introduced Dustin Myers, Assistant Manager Technology Support was one of three people who attended the INFOCOM Conference, a North American Conference for AV Technology across multiple industries, higher education, and government. There is a group that works with INFOCOM, known as HTMA (Higher Education Technology Managers Association Alliance), that is focused on higher education. So, they partner with INFOCOM. Dustin is serving a three-year term on the board with ETMA, and this year, he received an award for the best use of emerging technologies in classrooms. Scott wanted to recognize Dustin for his work on that, as well as for his continued collaboration with the department and the technology that supports the college.

Dr. Overstreet wanted to thank Dr. LaPanne and her team for all of the work that they did on the Bond Issuance and requests.

INFORMATIONAL ITEMS

A. Personnel

President Overstreet accepted the retirement of Julia Bedar, Specialist I, Admissions, effective April 30, 2025. He accepted the resignation of Kanon Cantrell, Grand Accountant, effective June 13, 2025. Also, Nina Wargel, CCR&R Manager of Quality Services, effective June 5, 2025, who had passed away.

CONSENT AGENDA

Chairman Smith asked if there were any Consent Agenda items the Board would like to pull for further discussion or a separate vote. Hearing none, Chairman Smith presented Consent Agenda items A–Q for approval.

A. Scissor Lift & Light Kit for Auto Services Technology Program

Approved the purchase of one scissor lift and light kit from Mohawk Lifts and to be funded through the FY26 Perkins Grant.

B. Commercial Outdoor Tent Rental for Hunting & Fishing Days

Approved the college to enter into a multi-year agreement with Herriott’s Tents Rents Events, and funded from the Hunting & Fishing Days account in Fund 05.

C. Cosmetology Materials & Supplies

Approved the cosmetology supply purchase from Marianna Industries, Inc. A total cost of $74,283.27 with funding budgeted in Fund 05.

D. Paint Booth Removal Project

Approved the Paint Booth Removal project and awarded the contract to Samron Midwest Contracting, Inc. for a total cost of $30,250.00, budgeted from Fund 02.

E. CTC Economic Development Administration (EDA) Project

Approved the CTC EDA Project and awarded the work to H.E. Mitchell Construction, Inc., for a total cost of $13,989.500.

F. CDW-G Quest KACE Renewal

Approved the purchase of the 1-year Quest KACE maintenance agreement for $27,517.10 as described in the quote from CDW-G.

G. CDW-G Nutanix/Security Camera Renewal

Approved the purchase of a 3-year Subscription/Maintenance agreement for $36,290.05.

H. CDW-G Microsoft Agreement

Approved the purchase of licensing from September 1, 2025, through August 31, 2026, as described in the quote from CDWG for $60,535.77 using IPHEC & E&I purchasing contracts.

I. A-1 Lock, Inc. – Electrified Door Hardware and Installation

Approved the purchase from A-1 Lock, Inc. of Electrified Door Hardware, Component Accessories, and Installation not to exceed $115,000.00 through the State of Illinois JPMC Contract.

J. Darktrace

The Darktrace 3-year agreement was approved at the June 2024 board meeting. This is to inform the board that we are paying our year 2 invoice for this service. The approved FY26 budget includes $175,367.00 for year 2 of the 3-year Darktrace invoice.

K. PMA Contract

Approved the agreement with PMA Securities, LLC, to provide the municipal advisory services related to potential upcoming bond issuances for 2025 and 2026.

L. Semi-Annual Review of Closed Session Minutes

Approved the recommendation of legal counsel that none of the closed session minutes reviewed through July 15, 2025, be made available for public inspection at this time.

M. Personnel Action Items (Appendix A)

Approved the employment and ratification of personnel as recommended by President Overstreet.

N. Expenditure Report for the period ending June 30, 2025

Approved the monthly Expenditure report for the period ending June 30, 2025.

O. Treasurer’s and Financial Report for the period ending May 31, 2025

Approved the Treasurer’s and Financial report for the period ending May 31, 2025.

P. Minutes of the June 16, 2025, Public Hearing

Approved the minutes of the June 16, 2025, Public Hearing.

Q. Minutes of the June 16, 2025, Regular Meeting

Approved the minutes of the June 16, 2025, Regular Meeting.

Jake Rendleman and Brent Clark moved and seconded that the Board of Trustees approve Consent Agenda Items A–Q, as presented.

Upon roll call, all members present voted yes. Motion carried.

(Resolution #16-4405)

OLD BUSINESS (Roll Call Vote)

A. Board Policy Revisions for Final Action

NEW BUSINESS (No Action)

A. Board Policy Revisions for First Reading

B. Resolution calling a public hearing concerning the intent of the Board of Trustees of Community College District No. 530, Counties of Williamson, Jackson, Franklin, Perry, and Randolph, and the State of Illinois, to sell $7,300,000 Working Cash Fund Bonds for the purpose of increasing the working cash fund of said Community College District. (Roll Call Vote)

Dr. LaPanne read the Resolution calling for a Public Hearing. (Appendix B)

Becky Borgsmiller and Mandy Little moved and seconded that the Board of Trustees approve the changes to the Board Policy Revisions for Final Action. 

Upon roll call, all members present voted yes. Motion carried. 

(Resolution #16-4406)

https://www.jalc.edu/wp-content/uploads/2025/08/min_7_16_25_signed.pdf