City of West Frankfort City Council met Aug. 25.
Here is the minutes provided by the council:
1. Mayor Jordan Called The Meeting To Order At 6:00 P.M. Requesting A Roll Call. All Commissioners Were In Attendance, Along With The City Attorney And City Clerk.
2. Mayor Jordan Asked For Approval Of The Minutes From The August 11, 2020 Council Meeting. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
3. Mayor Jordan Next Asked For Approval To Pay City Bills And Payroll In The Amount Of $296,290.30. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
4. The Next Item Was Approval To Authorize Settlement Of Workers’ Compensation Claims For $9,722.84 And $30,000.00. The Mayor Stated, These Are Two Settlements For Two Individuals. This Is From Gallagher Bassett Services, Our Workers’ Compensation Third Party Administrator. These Are Agreements That They Have Worked Out With The Claimants. It Would Be My Recommendation We Approve These Two Settlements. Commissioner Simpson Made A Motion For Approval, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
5. The Next Item Was Approval Of The Mayor’s Appointment To The Vacant Position Of Street Commissioner. The Mayor Stated That He Would Like To Appoint Roger Stanley As The Street Commissioner. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried. The City Clerk Then Had Roger Stanley Take The Oath Of Office.
6. The Next Item Was Approval Of A Resolution Appointing A Supervisory Position Within The Street Department Of The City Of West Frankfort. The Mayor Stated That Larry Presley Is Being Nominated For Superintendent. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
7. The Next Item Was Approval To Accept Offers For Purchase Of Lots Deemed As Surplus Property. The Mayor Stated At The Last Council Meeting We Received A Bid For $250.00 For A Lot That Council Rejected. I Spoke With Someone Interested In That Lot And Told Them The Reason Was Because It Was Too Low. We Have Another Bid From The Same Bidders For $500.00. The Lot Is At 214 N. Washington Boulevard, They Live At 212 N. Washington And It Would Be My Recommendation That We Accept This Bid For $500.00. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
8. The Next Item Was, Discussion With Possible Action, Regarding A FaçAde Improvement Grant Application. The Mayor Stated This Was From Jimmy Shine’s. They Have A Sign Out There And Darla Sloan Has Requested A FaçAde Improvement For A Sign. The Sign Only Costs $275.00, With Tax It Is $284.45. What The Council Has Been Accustomed To Doing Is Splitting This With People Up To $2,500.00. I Just Recommend That The City Pay For The Entire Thing Since It Is Only $284.00, But I Will Leave That Up To The Council. Our FaçAde Improvement Grant States That The City Pays Half. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
9. The Next Item Was Approval Of Bid Tabulation For Section 20-00063-00-Sm And Award Of Bid To Samron Midwest Contracting, Inc., The Low Bidder, In The Amount Of $138,765.00. Mike Roberts, The City’s Engineer Explained The Bids And That They Were All Below The Engineer’s Estimate And It Was His Recommendation That The Low Bid Be Accepted. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
10.The Next Item Was Approval Of A Proposal From Invoice Cloud/Psn Regarding The City’s Electronic Bill Payment System. The Mayor Stated The City Is In The Process Of Changing Over The Entire System That The City Is Working Under And Going To A New System. With That, The City Has Ordered A New Server And We Are Going To Try To Put The Water Payments On First And Get That Going Before We Start Working On The General Ledger And The Accounts Of The City. This Has Been Something That We Have Been Trying To Do As Quick As Possible. What This Is It’s Your Credit Card Payments. This Company Has The Ability To Do So Much More Than What We Have Now As Payclix. I Don’t Think We Are Ready Right Now, But If You Feel Comfortable Letting Angie Make The Decision Or We Can Put It Off Until Next Council Meeting. I Am Not Sure We Have To Rush This Decision, But The Point Is This Is A Very Innovative System. Commissioner Simpson Asked If This Was This Ws The Provider Recommended By Our Software Company? Yes, This Is The One They Had The Most Success With? The City Clerk Responded, Yes, This System Also Offers Point Of Sale So We Will Be Able To Use This More Than Just Collecting Water Fees. This Company Also Has The Ability To Do Notifications To The Customers. Commissioner Simpson Stated He Felt Council Could Authorize The City Clerk To Explore The Change To This Company. Commissioner Simpson Stated He Would Like To Make A Motion To Go Ahead With This Project And Give The City Clerk The Authority, Once You Have All The Informtion In Hand And You Believe It Is The Proper Thing To Do, We Would Go Along With That. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
11. The Next Item Was Approval Of A Contract With Lamar Advertising To Continue With The Billboard Advertising On I57 At Mile Marker 71 For $288.00 Per Month. Mayor Jordan Stated The Recommendation Is We Continue For An Additional 12 Month Period For $288.00 Per Month. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
12.The Next Item Was Approval To Pay An Invoice From Greater Egypt In The Amount Of $2,045.50 For October 2020 – September 2021. Mayor Jordan Stated This Is The City’s Fees We Pay To Greater Egypt And I Recommend We Continue With This. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
13.The Next Item Was Approval To Pay An Invoice From Brown & Roberts, Inc. In The Amountof $6,500.00 Regarding Itep Phase I Engineering, Invoice #2. Commissioner Simpson Asked What Program This Is Regarding. The City Engineer Stated It Is The Downtown Streetscape Project. Applications For Phase Ii Will Be Open In November So The City Might Want To Start Thinking About That. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
14.Building And Sign Permits: None
15.Mayors Comments: The Mayor Stated That He Had An Emergency Situation That He Needs To Bring Before Council. Yesterday, I Went To The Circuit Clerk’s Office And Filed For A No Contact/Stalking Order Against Edward Captain Prak. I Went Before Judge Dierenbeck And Was Granted A Temporary Order Of No Contact Within 500 Feet For Me And My Wife. He Cannot Come To My House, He Cannot Come To City Hall And He Cannot Come To My Church. Edward Captain Prak Came To My House Saturday At 3:00p.M. Was In Front Of My House In His Pick Up Truck And vvvvMy Wife Was Outside By Herself. He Took Pictures Of My House And My Wife Asked Him Whatv He Needed And He Complained That I Did Not Have A Sign Permit For The Welcome Sign On My House. I Have A 9/11 Concrete Monument That My Son Bought For Me And He Said I Didn’t Have A Sign Permit For That. My Wife Came In And Told Me What He Had Done And I Called The Police. Before The Police Could Arrive, He Returned. This Time I Was Outside And He Took My Picture And My Wife’s Picture And He Posted It On Facebook On Two Sites And He Said Something To The Nature That I Didn’t Have A Sign Permit And He Was Going To Have To Get A Cease And Desist Order Against Me Because I Hadn’t Followed The Rules. I Am Asking Now That With The City’s Attorney’s Approval, I Would Like To Request Emergency Approval To Hire Attorney Courtney Cox To Represent Me, As The Mayor Of The City Of West Frankfort, In An Upcoming Order Of Protection Hearing Against Edward Captain Prak. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
16.Commissioner Comments:
Commissioner Harkins Stated The Police And Fire Departments Are Holding Up Pretty Well Through All Of This. All The Firemen Are Back From Quarantine. We Have Been Blessed By All The Departments That Have Helped Us Out.
Commissioner Simpson Stated He Didn’t Have Much To Say. He Stated That He Wanted To Thank You Tara And It Has Been A Pleasure Serving With You For The Past 9 Or 10 Years. Glad To See Roger On The Council, But We Are Going To Miss You. You Are Always Welcome Here.
Commissioner Stanley Stated He Appreciated Larry Stepping Up And I Believe He Will Do A Good Job For Us And All The Guys And I Think We Are Going To Be Fine. I Just Need To Get My Speaches Down Better.
Commissioner Warren Stated The Water And Sewer Departments Are Good. The Water Bills Went Out A Little Late, But It Has All Straightened Out. I Am Glad To Have Gotten To Know Tara And In My Short Time With You, It Has Been A Pleasure. Hope It All Goes Well With Your New Adventures And Welcome Aboard Roger.
17.Audience Questions Or Comments: None
18.With No Further Business To Be Discussed, The Meeting Was Adjourned On A Motion By Commissioner Harkins At 6:40 P.M.
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