Shawnee Community College District No. 531 Board of Trustees met Aug. 2.
Here are the minutes provided by the board:
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
The roll call was as follows:
Mr. James Darden - Present
Ms. Deborah Shelton-Yates - Present
Mr. Steve Heisner - Present
Mr. Michael McMahan - Present
Ms. April Moore - Present
Mr. John Windings - Present
Ms. Andrea Witthoft - Present
Mr. Bradley West, Student Trustee - Present
Others Present:
Tim Taylor, Ph.D. President - Present
Jean Ellen Boyd, Interim Vice President of Academic Affairs - Present
Lisa Price, Ed.D., Vice President of Student Success & Services - Present
Brandy Woods, Director of Business Services - Present
Greg Mason, Ph.D., Dean of Workforce Innovation, Adult Basic & Continuing Education - Present
Dr. Kristin Shelby, Dean of Academic Affairs and Student Learning - Present
Dr. April Teske, Institutional Research, Effectiveness & Planning - Present
Rob Betts, Director of Communications/Public Relations - Absent
John Schneider, Attorney - Present
Dr. Ian Nicolaides, S.C.E.A., President - President
Dr. Ryan Thornsberry, Instructor of English - Absent
Beth Crowe, Administrative Assistant to the President - Present
Phyllis Sander, Accounting, Business Mgmt, Computer Science, Economics – Present
Chris Clark, Director of Information Technology & Campus Security- Present
Russ Stoup, Director of Learning Resources & Instructional Technology – Present
Beatrice Gordon, Administrative Assistant - Present
Tina Dudley, Administrative Assistant to the President & Saints Foundation – Present
Kyle Smith, Metro Center & Athletics - Present
IV. Recognition of Guests and Public Comment
V. Approval of Consent Agenda
MOTION NO. 1
A motion was made by Michael McMahan and seconded by Deborah Shelton-Yates to approve the consent agenda as follows:
A. Regular Meeting Minutes July 6, 2021
B. Treasurer’s Report
C. Approval of Bills
| Education Fund | $1,076,906.52 |
| Building Fund | 140,336.10 |
| Restricted Bldg. Fund | 0.00 |
| Bond & Interest Fund | 0.00 |
| Auxiliary Enterprises Fund | 48,812.28 |
| Restricted Purposes Fund (Grants) | 254,338.70 |
| Restricted Purposes - FWS* | 0.00 |
| Restricted Purposes - PELL | 10,322.00 |
| Restricted Purposes - SEOG | 0.00 |
| Trust & Agency Fund | 2,129.94 |
| Audit Fund | 0.00 |
| Liab. Prot. Settlement Fund (TORT) | 44,239.37 |
| Grand Total | $1,577,084.91 |
Mr. Steve Heisner - Yes
Mr. Michael McMahan - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. James Darden - Yes
Ms. April Moore - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
VI. Consideration of Addendum and Re-Investments
MOTION NO. 2
A motion was made by James Darden and seconded by Andrea Witthoft to approve the transfer of FY2021 working cash fund interest income from the working cash fund to the education fund. $23,697.66. June 30, 2021
On roll call vote, the member voted as follows:
Ms. April Moore - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Steve Heisner - Yes
Mr. James Darden - Yes
Mr. Michael McMahan – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
VIII. Action and Discussion Items
A. Covid Protocol Update
B. Consideration of Approval of Crowdus Janitorial Contract Renewal
C. Consideration of Athletic Insurance Renewal
D. Consideration of Approval FY22 Budget
E. Consideration of Approval FY22 Risk Management
F. Consideration of Approval of EMS & EMT Lab Fee
G. Consideration of Approval of Financial Aid Audit Liability Results
H. Consideration of Approval of Reimburse Vienna High School for CTE Education Pathways Grant Purchase of Service – Employee
I. Consideration of Approval of Reimburse John A. Logan College for CTE Education Pathways Grant Purchase of Technology Equipment
J. Discussion of Community Engagement
IX. Executive Session
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1)
i. Consideration of Approval to Hire a Director of Nursing
ii. Consideration of Approval to Hire a Full-Time Medical Assistant Instructor
iii. Consideration of Approval to Hire a Financial Aid Assistant
iv. Consideration of Approval to Hire a Full-Time Agriculture Instructor
v. Consideration of Approval of Ratification of Part-Time Hires
B. Consideration of Non-Renewal, Resignation, or Termination of any staff or Employee of the College pursuant to 5 ILCS 120/2 (c)(1)
i. Consideration of Resignation of Full-Time Employee
C. Consideration of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c)(11)
X. Action and Discussion on Executive Session Items
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment
i. Consideration of Approval to Hire a Director of Nursing
ii. Consideration of Approval to Hire a Full-Time Medical Assistant Instructor
iii. Consideration of Approval to Hire a Financial Aid Assistant
iv. Consideration of Approval to Hire a Full-Time Agriculture Instructor
v. Consideration of Approval of Ratification of Part-Time Hires
B. Consideration of Non-Renewal, Resignation, or Termination of any staff or Employee of the College
i. Consideration of Resignation of Full-Time Employee
C. Consideration of Items That May Lead or Have Led to Litigation
MOTION NO. 3
CONSIDERATION OF APPROVAL OF THE CROWDUS JANITORIAL CONTRACT RENEWAL
A motion was made by John Windings and seconded by Deborah Shelton-Yates to recommend the Board approve a one-year contract extension and the option to auto renew each year with Crowdus Maintenance and Cleaning Services to provide for industrial cleaning services at the Main Campus, Anna Extension Center and the Metropolis Extension Center. Term July 1, 2021 through June 30, 2022.
On roll call vote, the members voted as follows:
Ms. April Moore - Yes
Mr. Bradley West (advisory vote) - Yes
Mr. Steve Heisner - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. James Darden - Yes
Ms. Andrea Witthoft - Yes
Mr. Michael McMahan - Yes
Mr. John Windings – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 4
CONSIDERATION OF APPROVAL OF THE ATHLETIC INSURANCE RENEWAL
A motion was made by April Moore and seconded by Andrea Witthoft to recommend the Board accept the alternate proposal with Insurance Benefit Services Group in Mounds, IL as the agent with Zurich as the insurance carrier for general athletic insurance.
On roll call vote, the members voted as follows:
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Michael McMahan - Yes
Mr. James Darden - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 5
CONSIDERATION OF APPROVAL OF THE FY22 TENTATIVE BUDGET BE MADE FOR AVAILABLE FOR PUBLIC INSPECTION (FIRST READ)
A motion was made by Andrea Witthoft and seconded by James Darden to recommend the Board Accept the FY22 Tentative Budget to be made available for public inspection; Adopt the attached Resolution and Notice of Public Hearing for September 7, 2021; and authorize the CFO to meet all legal requirements concerning the advertisement of the tentative budget and public hearing.
On roll call vote, the members voted as follows:
Mr. Steve Heisner - Yes
Mr. Michael McMahan - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. John Windings - Yes
Mr. James Darden - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 6
CONSIDERATION OF APPROVAL OF THE FY22 RISK MANAGEMENT PLAN
A motion was made by Michael McMahan and seconded by Deborah Shelton-Yates to recommend the Board approve the FY22 Risk Management Plan as presented.
On roll call vote, the members voted as follows:
Mr. Bradley West (advisory vote) - Yes
Mr. Michael McMahan - Yes
Mr. Steve Heisner - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. John Windings - Yes
Mr. James Darden - Yes
Ms. April Moore - Yes
Ms. Andrea Witthoft – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 7
CONSIDERATION OF APPROVAL OF THE EMS & EMT LAB FEE
A motion was made by April Moore and seconded by John Windings to recommend the Board approve lab fee for the EMT 160 course and the lab fee for the EMR 118 and add to the FY22 Fees List.
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Mr. James Darden - Yes
Mr. John Windings - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. Steve Heisner - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Ms. April Moore - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 8
CONSIDERATION OF APPROVAL OF THE FINANCIAL AID AUDIT LIABILITY RESULTS
A motion was made by James Darden and seconded by Bradley West to recommend the Board approve the payment to USDOE (US Department of Education) to cover the College’s liability for the audit findings.
On roll call vote, the members voted as follows:
Ms. April Moore - Yes
Ms. Andrea Witthoft - Yes
Mr. James Darden - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. Michael McMahan - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 9
CONSIDERATION OF APPROVAL TO REIMBURSE VIENNA HIGH SCHOOL FOR CTE EDUCATION PATHWAYS GRANT PURCHASE OF SERVICE
A motion was made by John Windings and seconded by Michael McMahan to recommend the Board approve the reimbursement to Vienna High School for salaries and benefits for FY21 and FY22 to be paid from the CTE Education Pathways (SIFTC) Grant.
On roll call vote, the members voted as follows:
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Mr. John Windings - Yes
Mr. Steve Heisner - Yes
Mr. James Darden - Yes
Mr. Bradley West (advisory vote) - Yes
Ms. April Moore - Yes
Ms. Andrea Witthoft - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 10
CONSIDERATION OF APPROVAL TO REIMBURSE JOHN A. LOGAN COLLEGE FOR CTE EDUCATION PATHWAYS GRANT PURCHASE OF TECHNOLOGY EQUIPMENT
A motion was made by Michael McMahan and seconded by April Moore to recommend the Board approve the reimbursement to John A. Logan College for distance learning equipment and the equipment for the Grant Coordinator to be paid from the CTE Education Pathways (SIFTC) grant.
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Mr. Bradley West (advisory vote) - Yes
Mr. John Windings - Yes
Mr. James Darden - Yes
Mr. Steve Heisner - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Ms. April Moore – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried. Minutes pg 8 of 14
MOTION NO. 11
DISCUSSION OF COMMUNITY ENGAGEMENT MEETINGS
A motion was made by _____________________ and seconded by _____________________ To recommend each Trustee review this list and notify the President’s office of events they would be interested in attending. DISCUSSION ONLY – NO MOTION
MOTION NO. 12
IX. EXECUTIVE SESSION
A motion was made by Michael McMahan and seconded by James Darden to adjourn and go into executive session at 8:02 p.m. for the purpose of discussing:
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment
i. Consideration of Approval to Hire a Director of Nursing
ii. Consideration of Approval to Hire a Full-Time Medical Assistant Instructor
iii. Consideration of Approval to Hire a Financial Aid Assistant
iv. Consideration of Approval to Hire a Full-Time Agriculture Instructor
v. Consideration of Approval of Ratification of Part-Time Hires
B. Consideration of Non-Renewal, Resignation, or Termination of any staff or Employee of the College
i. Consideration of Resignation of Full-Time Employee
C. Consideration of Items That May Lead or Have Led to Litigation
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Mr. John Windings - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. James Darden - Yes
Mr. Steve Heisner - Yes
Ms. April Moore – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
An executive session of the Board of Trustees of Shawnee Community College was held on August 2, 2021, at 8:12 p.m. at Shawnee Community College River Room.
BOARD MEMBERS:
Ms. Deborah Shelton-Yates – Present
Mr. Bradley West (student trustee) - Present
Mr. Steve Heisner – Present
Mr. John Windings - Present
Mr. Michael McMahan – Present
Ms. Andrea Witthoft - Present
Ms. April Moore – Present
Mr. James Darden - Present
ALSO PRESENT:
Dr. Tim Taylor, President
John Schneider, Attorney
MOTION NO. 13
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to adjourn out of executive session at 8:46 p.m.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Andrea Witthoft - Yes
Mr. Steve Heisner - Yes
Ms. April Moore - Yes
Mr. John Windings - Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 14
A motion was made by Michael McMahan and seconded by Bradley West to approve the minutes of the executive session held on August 2, 2021.
On roll call vote, the members voted as follows:
Mr. Steve Heisner - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Ms. April Moore - Yes
Mr. James Darden - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West, (advisory vote) – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 15
CONSIDERATION OF APPROVAL TO HIRE A DIRECTOR OF NURSING
A motion was made by Deborah Shelton-Yates and seconded by James Darden to recommend the Board approve Amanda Hannan for the position of Director of Nursing with an effective date of August 3, 2021.
On roll call vote, the members voted as follows:
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Michael McMahan - Yes
Mr. James Darden – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried. Minutes pg 11 of 14
MOTION NO. 16
CONSIDERATION OF APPROVAL TO HIRE A FULL-TIME MEDICAL ASSISTANT INSTRUCTOR
A motion was made by John Windings and seconded by April Moore to recommend the Board approve the job description for the posting of a position to hire a Full-Time Medical Assistant Instructor.
On roll call vote, the members voted as follows:
Ms. Andrea Witthoft - Yes
Mr. James Darden - Yes
Mr. John Windings - Yes
Mr. Bradley West, (advisory vote) - Yes
Ms. April Moore - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Michael McMahan - Yes
Mr. Steve Heisner - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 17
CONSIDERATION OF APPROVAL TO HIRE A FINANCIAL AID ASSISTANT
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to recommend the Board approve Amanda Hazel for the position of Financial Aid Assistant effective August 3, 021.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. Michael McMahan - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 18
CONSIDERATION OF APPROVAL TO HIRE AGRICULTURE INSTRUCTOR
A motion was made by James Darden and seconded by Michael McMahan to recommend the Board provide the President with emergency authority to hire a full-time Ag Instructor, if one of the interviewed candidates is suitable for the position and can begin instruction at the start of the Fall semester. If such an emergency hire is made, recommendation will be brought to the September Board meeting for ratification.
On roll call vote, the members voted as follows:
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Steve Heisner - Yes
Mr. Bradley West, (advisory vote) - Yes
Mr. John Windings - Yes
Ms. Andrea Witthoft - Yes
Mr. Michael McMahan - Yes
Mr. James Darden - Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 19
CONSIDERATION OF APPROVAL OF RATIFICATION OF PART-TIME EMPLOYEES
A motion was made by April Moore and seconded by Bradley West to recommend the Board ratify the part-time hires as listed.
On roll call vote, the members voted as follows:
Mr. Steve Heisner - Abstain
Ms. Andrea Witthoft - Yes
Mr. Michael McMahan - Yes
Ms. April Moore - Yes
Mr. James Darden - Yes
Mr. John Windings - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. Bradley West, (advisory vote) – Yes
Results: 6 yeas, 0 nays, 1 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 20
CONSIDERATION OF APPROVAL OF LETTER OF RESIGNATION
A motion was made by John Windings and seconded by Bradley West to recommend that the Board approve the resignation of Anna Vaughn-Doom effective July 31, 2021.
On roll call vote, the members voted as follows:
Mr. Bradley West (advisory vote) - Yes
Ms. Deborah Shelton-Yates - Yes
Mr. John Windings - Yes
Mr. Steve Heisner - Yes
Ms. April Moore - Yes
Mr. James Darden - Yes
Mr. Michael McMahan - Yes
Ms. Andrea Witthoft – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
MOTION NO. 21
XI. Adjournment
A motion was made by Michael McMahan and seconded by James Darden to adjourn at 8:53 p.m.
On roll call vote, the members voted as follows:
Mr. James Darden - Yes
Ms. Andrea Witthoft - Yes
Mr. Bradley West (advisory vote) - Yes
Mr. John Windings - Yes
Mr. Michael McMahan - Yes
Ms. Deborah Shelton-Yates - Yes
Ms. April Moore - Yes
Mr. Steve Heisner – Yes
Results: 7 yeas, 0 nays, 0 abstentions, 0 absent. The Chairperson declared the motion carried.
https://shawneecc.edu/wp-content/uploads/2021/09/21.08.02-Minutes-without-Reports.pdf
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