City of West Frankfort City Council met Oct. 27.
Here are the minutes provided by the council:
1. Mayor Jordan Called The Meeting To Order At 6:00 P.M. Requesting A Roll Call. All Commissioners Were In Attendance. The City Attorney And City Clerk Were Also Present.
2. Mayor Jordan Asked For Approval Of The Minutes From The
October 11th, 2022 Regular Council Meeting. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
3. The Next Item Was Approval To Pay City Bills And Payroll In The Amount Of $156,197.13. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
4. The Was Approval To Accept The Annual Audit For Fiscal Year 2020-2021. The Mayor Stated We Are Going To Continue This Meeting On Until Thursday October 27th, 2022. It Is Not Quite Done Yet, There Are A Couple Of Things We Need To Get Done So It Should Be Available On Thursday. At The End Of This Meeting; We Will Continue It On Until Thursday, October 27th, 2022 At 2:30 P.M.
5. The Next Item Was Approval To Accept Bids For The Purchase Of Surplus Property.
The First Property Is At 604 W. Jones A Bid From Beatrice & Gary Roeder Who Live At 501 S. Brown Was Received In The Amount Of $1,025.00. They Live Next Door And Want To Extend Their Back Yard For Personal Use. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
The Second Property Is At 806 S. Mcclelland. A Bid From Gregory Nolen Who Lives At 709 S. Mcclelland Was Received In The Amount Of $1,000.00. This Property Is In A Flood Plan And The Buyer Has Agreed To Not Put A Permanent Structure On It. He Wants It For A Garden. Mr. Riva Stated He Has Looked Into This And It Is Ok To Sell These Lots. Commissioner Stanley Made A Motion To Approve, Seconded By
Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
6. The Next Item Was Approval Of A Resolution For The Voorhees/Goforth Family To Sponsor The Fantasy Of Lights Parade To Be Held Tuesday, November 22, 2022 At 6:30 P.M. The Mayor Asked Is Our Council Meeting Goint To Be Changed To 10 A.M. That Day? The City Clerk Stated "Yes, Its Already Scheduled For That Time". Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
7. The Next Item Was Discussion, With Possible Action, Regarding The Purchase Of A Box Trailer From Black Diamond In The Amount Of $5,100.00 For The Street Department. Curently When We Are Doing Concrete Work, We Have To Get The Forms, All The Tools, And Equipment Needed To Do That In Several Loads On Our Trucks. This Way It Can Be Stored In One Place, So They Aren't Running Back And Forth To Pick Up Tools Etc That They Need. It Is 7x16 Enclosed Trailer Stated Commissioner Stanley. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
8. The Next Item Was Discussion, With Possible Action, Regarding The Purchase Of Two Patrol Cars In The Amount Of $56,760.00 For The Police Department. The Mayor Stated One Of Our Cars Was In An Accident And Was Totalled. I Tolf The Chief Of Police Prudent To Find A Replacement Car For The Police Department. So, He Called Me And Told Me Jim Hayes Inc. Had Not One But Two Squad Cars. They Are Both Brand New 2021 Dodge Chargers. He Gave Me The Price And I Stated You Should Bring Those To The Council And Get Approval. The Mayor Stated Vehicles Are Hard To Come By Right Now So If You Can Find Them, Its His Recommendation To Get Them Both. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
9. The Next Item Was Approval To Pay An Invoice From Beussink, Hickham & Kochel, P.C. In The Amount Of $14,000.00 Regarding The 4/30/2021 Financial Statement Audit. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
10. The Next Item Was Approval To Pay An Invoice From Fager Mcgee Commercial Construction In The Amount Of $22,963.00 Regarding Repairs To The Public Safety Building. The Mayor Stated That This Is The Fire/Police Department At 201 E. Nolen Street. The Mayor Stated This Is To Furnish And Install Metal Wall Panels Over 4 Overhead Doors With Insulation Behind Panels And Matching Trims. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
11. The Next Item Was Approval To Pay An Invoice From Johnson's Auto & Truck Repair In The Amount Of $6,013.00 Regarding Repairs To A-1 For The Fire Department. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
12. The Next Item Was Approval To Pay An Invoice From Dana Safety Supply, Inc. In The Amount Of $1,663.00 Regarding The Purchase Of Equipment For New Police Trucks. They Are Billing Us As They Get The Items, Because They Are Having Trouble Getting Some Things In. So, You Will See A Couple Of These Come Through Stated Chief Prudent. Commissioner Harkins Made A Motion To Approve, Seconded By
Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
13. The Next Item Was Approval To Pay An Invoice From Dana Safety Supply, Inc. In The Amount Of $2,292.30 Regarding The Purchase Of Equipment For New Police Vehicles.
Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
14. The Next Item Was Approval To Pay An Estimate #4 And Final To E.T. Simonds Construction Company, Inc. In The Amount Of $38,047.00 Regarding Eda Award 06-01-06132- Contract 3. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
15. The Next Item Was Approval To Pay An Invoice From Simple Solutions Printing, Inc. In The Amount Of $1,985.75 Regarding The Purchase Of Shirts For City Employees. The Mayor Stated We Have Purchased Some Shirts, Jerseys And Sweatshirts For The Public Works Employees To Have Available To Them. In The Future We Are Going To Require That Our Public Works Departments Wear These Shirts. We Need To Be Able To Identify When We Are Out Of The Office. We Will Be Reimbursed Through Their Clothing Allowance.
Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
16. The Next Item Was Approval To Pay An Invoice From Diamond Equipment In The Amount Of $4,350.29 Regarding Repairs For The Street Department. This Is For Repairs On Our Backhoe. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
17. The Next Item Was Approval To Pay An Invoice From Odum Concrete In The Amount Of $1,602.39 Regarding Concrete Mats For The Street Department. These Are Ada Requirements For Intersections On The Sidewalks. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
18. The Next Item Was Approval To Pay An Invoice From Sandner Electric Company, Inc. In The Amount Of $8,431.22 Regarding Repairs For The Sewer Department. This Is A Lift Station Pump. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
19. The Next Item Was Approval For The Huck's To Hold Their Annual Karing For Kids' Roadblock On Friday, December 2nd From 4:00 P.M. To 6:00 P.M. And Saturday, December 3rd From 8:00 A.M. To 2:00 P.M. At The Intersection Of Route 149 And Highway 37. The Mayor Stated With The Road Construction They Need To Connsider Not Having Someone On That West Side Of The Intersection. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
20. Building And Sign Permits
The First One Is For Connie Howard At 304 E 8th Street For Demolition Of The Property Next Door To Them. They Will Be Removing Part Of The House And Filling In The Pool. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
The Second One Is For Marion Concrete Construction, Inc. It Is For Demolition Of 223, 225, 227 And 231 West Main Street. This Is The Future Site For Wendy's. They Will Start On November 3rd, 2022 And Have The Demo Finished Before The End Of The Year. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
The Third One Is For Linda Warren For A 10x12 Portable Storage Barn On Her Property. A Fee Of $100.00 Was Collected For The Permit. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
21. Mayor's Report ~
The Mayor Stated That Wendy's Will Start Demo On November 3rd, 2022 If Everything With The Gas And Electric Gets Removed By Ameren On Time. They Also Purchased The Parking Lot To The North Of The Vfw. When They Get The One In Benton Built Then They Will Start On Ours. They Have Seven Of These Around The Area They Are Building.
The Roundabout People Just Need To Keep To The Right. They Did Not Put A High Curb On There Just So The Semi Drivers Can Use The Space To Make Turns If Need Be. Its Not For Cars To Drive Over And Turn Left Into Mcdonalds, You Must Go All The Way Around It And Then Turn Right At Your Desired Destination. They Are Going To Put More Signage, Arrows, Stripping And Painting Etc. So, People Know How To Use It. They Are Also Putting Up A White Fence Around The Wf Mall Area. They Are Taking Out The Stop Lights, They Were Temporary, Then It Will Be A Right In, Right Out Of Any Exit Only.
The Mayor Also Stated They Are Doing Construction From Douglas To Parkhill. They Are Taking A 10 Foot Stretch And Pouring A Concrete Sidewalk. It Is Called A Multi-Use Path, For Bicycles And People To Walk On.
Also, If You Havent Noticed Clearwave Is On The North East Part Of Town Doing A Lot Of Work. They Are Putting In Fiber Optic. This Is Going To Be A Gigabyte Community. We Will Have Fiber Optic Residental Internet. It Should Be Finished In The Next Six (6) Months. We Are One Of The First Communities To Get This.
Id Also Like To Clarify Something That Was In The Newspaper. The Planning Commission And The City Talk About Things We Can Do For In The Future. The Maintainence Owner Occupied Story That Was In The Newpaper Has A Long Way To Go With More Conversations To Come About That Before It Becomes An Ordinance. We Are Also Trying To Raise The Bar A Little Bit. This Is A Long Way Off From Happening. We Just Want The People Of West Frankfort To Know We Arent Just Sitting Here; We Are Trying To Think About The Future And How To Solve Some Of These Problems Before They Get Too Bad.
Commissioner Reports:
Commissioner Harkins Stated That He Is Happy That The Police Department Is Getting Their New Vehicles And Everyone At Police And Fire Departments Are Doing A Great Job As Always.
Commissioner Simpson Stated She Thinks All This Road Construction Is A Great Sign That West Frankfort Is Moving Forward. Its All Temporary, But It Is Progress.
Commissioner Stanley Stated That The Guys Are Doing Sidewalks. Larry Has The Guys On South Marion Road Digging That Ditch Out To Help With Flooding In That Area And Several Other Areas In Town While It Is So Dry. Guys Are Staying Busy Trying To Get Sidewalks And Ditches Done By The End Of The Year.
Commissioner Warren Stated Everyone Is Working. Water Superintendent Jim White Stated We Have A Meeting Tomorrow About The Water Meter Program. Installation Will Possibly Happen At The Beginning Of Next Month.
22. Audience Questions Or Comments:
Kathy Arendt Stated That She Would Like To Know If The Codes Officer Has Made Any Progress At 807-809 S. Jackson Since Her Complaint Was Made? Codes Officer Snell Stated He Is Trying To Get Some Compliance On It And That If She Would Like To Talk Further About It To Stop By Or Give Him A Call Tomorrow.
23. The Next Item Was Approval To Go Into Executive Session To Discuss Contract Negotiations, Union Grievances, Personnel, Purchase Of Property And/Or Pending Litigation, With Possible Action. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Simpson. Roll Call Vote: All Commissioners Along With The Mayor Voted Yes. Motion Carried. The Council Went Into Executive Session At 6:34 P.M.
24. Before We Go Into Executive Session The Mayor Asked For A Motion To Continue This Regular Meeting On Thursday, October 27th, 2022 At 2:30 P.M. To Approve The 2020-2021 Audit. Commissioner Simpson Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
25. They Returned From Executive Session At 7:19 P.M. Where They Took No Action. Commissioner Simpson Made A Motion For Approval, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Jordan Voted To Approve. Motion Carried.
26. With No Further Business To Be Discussed, The Meeting Was Adjourned On A Motion By Commissioner Harkins At 7:20 P.M.
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