Shawnee Community College District No. 531 Board of Trustees met Nov. 7.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held on November 7, 2022 in the Education Center and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Roll Call
The roll call was as follows:
Present Trustee Present TrusteeMr. James Darden √ Ms. April Moore, Secretary√ Ms. Deborah Shelton-Yates, Assistant Secretary√ Mr. John Windings√ Mr. Steve Heisner, Chairperson √ Ms. Andrea Witthoft, Vice ChairpersonMr. Michael McMahan Ms. Riley Scarbrough (Advisory Vote)
Others Present:
Present Others Present Others√ Dr. Tim Taylor, President √ Darci Cather, Vice President of Academic Affairs√ Dr. Lisa Price, Vice President of Student Affairs√ Chris Clark, Vice President of Administrative Services√ Dr. Kristin Shelby, Dean of Transfer & Adult Education√ Emily Forthman, Executive Director of Human Resources√ Amanda Hannan, Dean of Allied Health & Nursing√ Kevin Hunsperger, Executive Director of Public Information & Marketing√ Dr. April Teske, Executive Director Institutional EffectivenessDr. Ian Nicolaides, S.C.E.A., PresidentDr. Ryan Thornsberry, Instructor of English√ John Schneider, Attorney√ Josh Boardman, Attorney √ Tina Dudley, Executive Assistant, President & Foundation√ Ginger Harner, Director of Adult Education & Alternative Instruction
V. APPROVAL OF AGENDA & ADDENDUMS
Chairperson Heisner asks for any changes or additions to the Agenda. Counsel Schneider and President Taylor add the following to Executive Session:
**COUNSEL, CONSIDERATION OF A RESOLUTION AUTHORIZING INTERVENTION IN PROPERTY TAX ASSESSMENT APPEALS
**DR. TAYLOR, PRELIMINARY INSURANCE RENEWAL AUTHORITY **DR. TAYLOR, CONSIDERATION OF RESIGNATION OF FACULTY
MOTION NO. 1
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to approve the Agenda, Addendums and Additions.
On roll call vote, the members voted as follows: D. Shelton-Yates, S. Heisner, A. Moore, J. Windings and A. Witthoft all voted Yea. J. Darden, M. McMahan and R. Scarbrough were absent. The Chairperson declared the motion carried.
VI. DISPOSITION OF MINUTES
October 3, 2022 Regular Board Meeting
October 17, 2022, Special Board Finance Committee Meeting
MOTION NO. 2
A motion was made by April Moore and seconded by John Windings to approve the minutes of the October 3, 2022, Regular Board Meeting.
On roll call vote, the members voted as follows: D. Shelton-Yates, S. Heisner, A. Moore, J. Windings and A. Witthoft all voted Yea. J. Darden, M. McMahan and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 3
A motion was made by John Windings and seconded by Deborah Shelton-Yates to approve the minutes of the October 17, 2022, Special Board Finance Committee Meeting.
On roll call vote, the members voted as follows: A. Witthoft, D. Shelton-Yates, S. Heisner, A. Moore and J. Windings all voted Yea. R. Scarbrough, J. Darden and M. McMahan were absent. The Chairperson declared the motion carried.
VII. RECOGNITION OF GUESTS AND PUBLIC COMMENT
New Employee Introduction: Krista Aud, Lab Safety Assistant, was introduced by Lori Armstrong, and Mindy Reach, Director of Recruitment & Enrollment, was introduced by Dr. Lisa Price
Student Senate members were also in attendance and introduced themselves to the Trustees.
VIII. COMMUNICATIONS
Reports from Faculty, President Taylor, Senior Leadership, the Saints Foundation, Student Trustee and ICCTA were previously sent within the Board Book.
IX. APPROVAL OF CONSENT AGENDA
MOTION NO. 4
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to approve the consent agenda as follows:
A. Treasurer’s Report
B. Approval of Bills
Education Fund $942,272.05Building Fund 112,567.69Restricted Bldg. Fund 10,480.00Bond & Interest Fund 0.00Auxiliary Enterprises Fund 126,849.69Restricted Purposes Fund (Grants) 182,479.17Restricted Purposes - FWS* 0.00Restricted Purposes - PELL 1,237.00Restricted Purposes - SEOG 0.00Trust & Agency Fund 5,901.46Audit Fund 0.00Liability Protection Settlement Fund (TORT) 93,372.15Grand Total $1,475,159.21
On roll call vote, the members voted as follows: J. Windings, D. Shelton-Yates, S. Heisner, A. Moore and A. Witthoft all voted Yea. J. Darden, R. Scarbrough and M. McMahan were absent. The Chairperson declared the motion carried.
X. CONSIDERATION FOR APPROVAL OF FUND TRANSFER
MOTION NO. 5
A motion was made by Deborah Shelton-Yates and seconded by John Windings to approve the interfund transfer ($55,000.00) 09.30.22 A transfer was initiated to repay an interfund loan from the Education Fund to the Restricted Purpose Fund.
On roll call vote, the member voted as follows: J. Windings, D. Shelton-Yates, S. Heisner, A. Moore and A. Witthoft all voted Yea. J. Darden, R. Scarbrough and M. McMahan were absent. The Chairperson declared the motion carried.
XI. MONITORING REPORTS
A. Presentation of the Adult Education Monitoring Report
B. Presentation of the College Readiness Monitoring Report
C. Preliminary Continuing Education & Workforce Training Monitoring Report
D. Quarterly Finance & Investment Monitoring Report
XII. BOARD POLICY REVIEW/APPROVAL
MOTION NO. 6
XII. A. CONSIDERATION FOR AMENDING B1009 ADULT EDUCATION PROGRAMMING
A motion was made by John Windings and seconded by Deborah Shelton-Yates to recommend the Board review, revise as necessary, and potentially adopt revisions to policy B1009 Adult Education Programming and direct the President to implement the revised policy, accordingly.
On roll call vote, members voted as follows: S. Heisner, A. Moore, J. Windings, A. Witthoft, D. Shelton-Yates all voted Yea. M. McMahan, R. Scarbrough and J. Darden were absent. The Chairperson declared the motion carried.
MOTION NO. 7
XII. B. CONSIDERATION FOR AMENDING B1008 COLLEGE READINESS PROGRAMMING
A motion was made by Andrea Witthoft and seconded by April Moore to recommend the Board review, revise as necessary, and potentially adopt revisions to policy B1008 College Readiness Programming and direct the President to implement the revised policy, accordingly.
On roll call vote, members voted as follows: D. Shelton-Yates, S. Heisner, A. Moore, J. Windings and A. Witthoft all voted Yea. J. Darden, M. McMahan and R. Scarbrough were absent. The Chairperson declared the motion carried.
XIII. PRESENTATIONS, DISCUSSION, AND ACTION ITEMS
MOTION NO. 8
XIII. A. CONSIDERATION FOR APPROVAL OF RESOLUTION
Chairperson Heisner reads:
The next agenda item for consideration was the issuance of not to exceed $7,625,000 general obligation bonds to be issued by the District pursuant to Article 3A of the Public Community College Act for the purpose of paying claims against the District and pursuant to Article 3 of the Public Community College Act for the purpose of increasing the working cash fund of the District, and that the Board of Trustees would consider the adoption of a resolution providing for the issue of said bonds and the levy of a direct annual tax sufficient to pay the principal and interest thereon.
The Resolution sets forth the parameters for the issuance of said bonds and sale thereof by designated officials of the District and summarized the pertinent terms of said parameters, including the specific parameters governing the manner of sale, length of maturity, rates of interest, purchase price and tax levy for said bonds.
Secretary Moore reads:
RESOLUTION providing for the issue of not to exceed $7,625,000 General Obligation Community College Bonds of Community College District No. 531, Counties of Union, Alexander, Massac, Pulaski, Johnson and Jackson and State of Illinois, for the purpose of paying claims against and increasing the Working Cash Fund of said Community College District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof.
A copy of the Resolution Authorizing the Sale of Funding Bonds was provided to each Trustee prior to said meeting and to everyone in attendance at said meeting who requested a copy.
Chairperson Heisner entertains a motion that said resolution be adopted as presented:
A motion was made by Andrea Witthoft and seconded by John Windings to accept that said resolution as presented and read by title be adopted.
The Chairperson directed that the roll be called for vote, on roll call vote is as follows: A. Moore, J. Windings, A. Witthoft, D. Shelton-Yates and S. Heisner all voted Yea. R. Scarbrough, J. Darden and M. McMahan were absent. The Chairperson declared the motion carried.
XIII. B. PRESENTATION OF THE BOARD FINANCE COMMITTEE
No motion required
XIII. C. REVIEW OF THE CY23 HEALTH INSURANCE RATES
No motion required
MOTION NO. 9
XIII. D. CONSIDERATION FOR APPROVAL OF CY2023 BOARD MEETING DATES
A motion was made by ______________________ and seconded by __________________ to recommend the Board select an option for meeting dates for CY23, and authorize the President to post the dates in a manner consistent with the statute.
TABLED until December 5 Board Meeting
XIII. E. REVIEW OF ANTICIPATED TAX LEVY ESTIMATE FOR CY2022 No motion required. Will be taken to the December 5 Board Meeting.
MOTION NO. 10
XIII. F. CONSIDERATION FOR APPROVAL OF THE ANNA CENTER LEASE
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board approve the lease agreement with ILCARRICOTHREE, LLC for the terms identified and authorize the President to execute the agreement.
On roll call vote, the members voted as follows: S. Heisner, A. Moore, J. Windings, A. Witthoft, D. Shelton-Yates all voted Yea. M. McMahan, R. Scarbrough and J. Darden were absent. The Chairperson declared the motion carried.
XIII. G. REVIEW OF HIGH SCHOOL BOARD VISIT CALENDAR
No motion required
MOTION NO. 11
XIV. EXECUTIVE SESSION
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to adjourn and go into Executive Session at 8:06 p.m. for the purpose of discussing:
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1)
B. Consideration of Approval for Non-Renewal, Resignation, or Termination of any staff or employee of the College pursuant to 5 ILCS 120/2 (c)(1)
C. Consideration of Approval Consideration of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c)(11)
On roll call vote, the members voted as follows: D. Shelton-Yates, S. Heisner, A. Moore, J. Windings and A. Witthoft all voted Yea. J. Darden, M. McMahan and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 12
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board adjourn out of Executive Session at 10:19 p.m.
On roll call vote, the members voted as follows: D. Shelton-Yates, S. Heisner, A. Moore, J. Windings and A. Witthoft all voted Yea. J. Darden, M. McMahan and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 13
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to approve the minutes of the Executive Session held on November 7, 2022.
On roll call vote, the members voted as follows: D. Shelton-Yates, S. Heisner, A. Moore, J. Windings and A. Witthoft all voted Yea. J. Darden, M. McMahan and R. Scarbrough were absent. The Chairperson declared the motion carried
XV. A. i. COLLECTIVE BARGAINING UPDATE
No motion required
XV. A. ii. REVIEW OF FINANCIAL AID AUDIT
No motion required
MOTION NO. 14
XV. A. iii. CONSIDERATION FOR APPROVAL TO HIRE AN ADMINISTRATIVE ASSISTANT FOR THE DEAN OF TRANSFER & ADULT EDUCATION
A motion was made by April Moore and seconded by John Windings to recommend the Board approve the hire of Jessica Edwards for the position of Administrative Assistant for the Dean of Transfer & Adult Education with an effective date of November 8, 2022 and an adjusted salary.
On roll call vote, the members voted as follows: A. Witthoft, D. Shelton-Yates, S. Heisner, A. Moore and J. Windings all voted Yea. R. Scarbrough, J. Darden and M. McMahan were absent. The Chairperson declared the motion carried.
XV. A iv. DISCUSSION OF FOUNDATION EXECUTIVE DIRECTOR PROPOSAL No motion required
MOTION NO. 15
XV. A v. CONSIDERATION TO RATIFY PART-TIME EMPLOYEES
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to ratify the part-time hires listed.
On roll call vote, the members voted as follows: J. Windings, D. Shelton-Yates, S. Heisner, A. Moore and A. Witthoft all voted Yea. J. Darden, R. Scarbrough and M. McMahan were absent. The Chairperson declared the motion carried.
MOTION NO. 16
XV. B. i. CONSIDERATION FOR APPROVAL TO ACCEPT FULL-TIME EMPLOYEE RESIGNATION
A motion was made by Andrea Witthoft and seconded by John Windings to recommend the Board approve the resignation of Emily Forthman effective January 2, 2023.
On roll call vote, the members voted as follows: A. Moore, J. Windings, A. Witthoft, D. Shelton-Yates and S. Heisner all voted Yea. R. Scarbrough, J. Darden and M. McMahan were absent. The Chairperson declared the motion carried.
MOTION NO. 17
XVI. B. ii. CONSIDERATION FOR APPROVAL TO ACCEPT A FULL-TIME EMPLOYEE RESIGNATION
A motion was made by Steve Heisner and seconded by April Moore to recommend the Board approve the resignation of Randy Lingle effective December 30, 2022.
On roll call vote, the members voted as follows: A. Moore, J. Windings, A. Witthoft, D. Shelton-Yates and S. Heisner all voted Yea. R. Scarbrough, J. Darden and M. McMahan were absent. The Chairperson declared the motion carried.
MOTION NO. 18
XVI. B. iii. CONSIDERATION FOR APPROVAL TO ACCEPT A FULL-TIME EMPLOYEE RESIGNATION
A motion was made by John Windings and seconded by Deborah Shelton-Yates to recommend the Board approve the resignation of Eric Howard effective May 15, 2023.
On roll call vote, the members voted as follows: S. Heisner, A. Moore, J. Windings, A. Witthoft, D. Shelton-Yates all voted Yea. M. McMahan, R. Scarbrough and J. Darden were absent. The Chairperson declared the motion carried.
MOTION NO. 19
XV. C. i. CONSIDERATION OF A RESOLUTION AUTHORIZING INTERVENTION IN PROPERTY TAX ASSESSMENT APPEALS
A motion was made by Steve Heisner and seconded by Andrea Witthoft to recommend the Board authorize the resolution brought forward by legal counsel to intervene into the Jackson County Grand Tower Tax Appeal.
On roll call vote, the members voted as follows: D. Shelton-Yates, S. Heisner, A. Moore, J. Windings and A. Witthoft all voted Yea. J. Darden, M. McMahan and R. Scarbrough were absent. The Chairperson declared the motion carried.
MOTION NO. 20
XV. C.ii. CONSIDERATION OF PRESIDENTIAL AUTHORITY TO EXECUTE FINAL INSURANCE RENEWAL CONTRACT(S)
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board authorize the President to execute forthcoming general liability insurance renewals.
On roll call vote, the members voted as follows: J. Windings, D. Shelton-Yates, S. Heisner, A. Moore and A. Witthoft all voted Yea. J. Darden, R. Scarbrough and M. McMahan were absent. The Chairperson declared the motion carried.
XVI. TRUSTEE COMMENTS
HLC Comprehensive Visit has been scheduled for January 27 and 28, 2025.
MOTION NO. 21
XVII. ADJOURNMENT
A motion was made by Deborah Shelton-Yates and seconded by Steve Heisner to adjourn at 10:27 p.m.
On roll call vote, the members voted as follows: A. Witthoft, D. Shelton-Yates, S. Heisner, A. Moore and J. Windings all voted Yea. R. Scarbrough, J. Darden and M. McMahan were absent. The Chairperson declared the motion carried.
https://shawneecc.edu/wp-content/uploads/2022/12/22.11.07-MINUTES.pdf
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