Illinois Community College District No. 521 Board of Trustees met Dec. 13.
Here are the minutes provided by the board:
CALL TO ORDER Chairman Mr. Randy Rubenacker called the regular Board of Trustees meeting to order at 6:30pm.
ROLL CALL Mr. Brian Dorris, Secretary, called the roll.
Those present were:
Mr. John Kabat
Mr. Larry Manning
Mr. Jeff Jones
Mr. Randy Rubenacker
Mr. Brian Dorris
Mr. Colt Henson (Student Trustee)
Absent:
Mr. Randall Crocker
Dr. David Asbery
Others present were:
Mr. Terry Wilkerson, Mr. Chad Copple, Mr. John Gulley, Mrs. Cathy DeJarnette, Mrs. Gabby Farner, Mr. Nathan Wheeler, Mrs. Vickie Schulte, Mrs. Mary Huggins, Mrs. Mallory Howell, Mr. Mike Meinert, Mrs. Jena Jensik, Mr. Donnie Millenbine, Mr. Jonathan Walters, Mrs. Andrea Banach, Mr. Kent McKown, Mrs. Amy Epplin, Patrick Spry & Dave Denig (Ellucian Reps); Ross Rubenacker (AGE Rep)
ANNOUNCEMENTS
1. Saturday, January 14, 2023; 9am Registration
Archery Fundraiser
Event Center
2. Wednesday, February 8 & 15, 2023; 9am-1pm
ACES 2023 Competition
Gym, Science Building & Event Center
3. Tuesday, February 28, 2023
Annual RLC Foundation Scholarship Dinner
RLC Event Center
4. Wednesday, March 8, 2022; Time TBD
Kick Start Your Journey
RLC Event Center
5. Thursday, March 9, 2023; Time TBD
Transition Summit
RLC Campus
6. Tuesday, March 21, 2023; TBD
CTE Advisory Committee Meetings
RLC Event Center
7. Friday, March 24, 2023; Time TBD
Kindergarten Day
RLC Campus
MOTION FOR EXECUTIVE SESSION
NO EXECUTIVE SESSION
RESUME OPEN MEETING
NO EXECUTIVE SESSION
CONSENT AGENDA
Mr. Wilkerson recommended approving the Consent Agenda, which included the following items:
1. Approval November 15, 2022 Board of Trustees Meeting Minutes*
2. Approval of Revisions to Rend Lake College Policy & Procedure 1.5000 – Organizational Chart*
Mr. Henson made a motion to approve the Consent Agenda as recommended; seconded by Mr. Kabat. On a roll call vote, those present voted yes. Student Trustee voted yes. Those items marked with an asterisk (*) are a part of these minutes.
NEW BUSINESS
APPROVAL OF REND LAKE COLLEGE BOARD OF TRUSTEES CALENDAR YEAR 2023 MEETING SCHEDULE
Mr. Wilkerson recommended to approve the schedule of meetings of the Rend Lake College Board of Trustees for calendar year 2023, as presented.
As recommended, Mr. Dorris made a motion to approve the schedule of meetings of the Rend Lake College Board of Trustees for calendar year 2023, as presented.
The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF EXTENSION FOR ENGAGEMENT FOR AUDIT SERVICES FOR FISCAL YEAR 2023 AND 2024
Mr. Wilkerson recommended to extent engagement with Kemper CPA Group, LLP to provide audit services for fiscal years 2023 and 2024.
As recommended, Mr. Kabat made a motion to extend engagement with Kemper CPA Group, LLP to provide audit services for fiscal years 2023 and 2024. The motion was seconded by Mr. Henson. On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF REVISIONS TO REND LAKE COLLEGE BOARD POLICY & PROCEDURE 3.1225-DISCIPLINE & DISMISSAL NON-TENURE TRACK EMPLOYEES (FIRST READING)
Mr. Wilkerson recommended to approve revisions to Rend Lake College Board Policy & Procedure 3.1225- Discipline & Dismissal- Non-Tenure Track Employees, First Reading, Effective January 10, 2023.
As recommended, Mr. Dorris made a motion to approve revisions to Rend Lake College Board Policy & Procedure 3.1225- Discipline & Dismissal- Non-Tenure Track Employees, First Reading, Effective January 10, 2023.
The motion was seconded by Dr. Henson. On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF 2023-2024, 2024-2025, 2025-2026 ACADEMIC CALENDARS
Mr. Wilkerson recommended to approve the 2023-2024, 2024-2025, and 2025-2026 Academic Calendars as presented.
As recommended, Mr. Kabat made a motion to approve the 2023-2024, 2024-2025, and 2025-2026 Academic Calendars as presented. The motion was seconded by
Mr. Manning. On a roll call vote, those present voted yes. Student trustee voted yes.
PERMISSION TO CREATE STIPEND
Mr. Wilkerson recommended to grant permission to create the stipend position for Lab Manual Developer effective December 13, 2022. The amount of the stipend will be $500 per lab manual, plus $100 per lab activity.
As recommended, Mr. Henson made a motion to grant permission to create the stipend position for Lab Manual Developer effective December 13, 2022. The amount of the stipend will be $500 per lab manual, plus $100 per lab activity. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF UPGRADE AGREEMENT FOR CAMPUS ERP SYSTEM
Mr. Wilkerson recommended to enter into a five-year agreement with Ellucian to purchase the Colleague SaaS ERP system, including the professional services necessary to upgrade for the existing Ellucian PowerCampus ERP, effective December 13, 2022.
As recommended, Mr. Dorris made a motion to enter into a five-year agreement with Ellucian to purchase the Colleague SaaS ERP system, including the professional services necessary to upgrade for the existing Ellucian PowerCampus ERP, effective December 13, 2022. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF PROJECT MANAGEMENT AGREEMENT WITH BHA TECHNOLOGIES FOR ERP UPGRADE
Mr. Wilkerson recommended to enter into an agreement with BHA Technologies for $375,000 to provide technical and professional services to assist with the upgrade from PowerCampus to Colleague SaaS, effective December 13, 2022.
As recommended, Mr. Kabat made a motion to enter into an agreement with BHA Technologies for $375,000 to provide technical and professional services to assist with the upgrade from PowerCampus to Colleague SaaS, effective December 13, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF EDUCATIONAL PARTNERSHIP AGREEMENT BETWEEN REND LAKE COLLEGE & CHAMBERLAIN UNIVERSITY
Mr. Wilkerson recommended to approve an educational partnership agreement in which Rend Lake College students, faculty, and alumni may enroll in certain courses and programs offered by Chamberlain at reduced fee and tuition rates consistent with the terms and conditions of the agreement.
As recommended, Mr. Jones made a motion to approve an educational partnership agreement in which Rend Lake College students, faculty, and alumni may enroll in certain courses and programs offered by Chamberlain at reduced fee and tuition rates consistent with the terms and conditions of the agreement. The motion was seconded by Mr. Henson. On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF CAMPUS FACILITIES MASTER PLAN (TO BE PROVIDED)
Mr. Wilkerson recommended to approve the Master Plan, as provided, for submission to the Illinois Community College Board, effective December 13, 2022.
As recommended, Mr. Manning made a motion to approve the Master Plan, as provided, for submission to the Illinois Community College Board, effective December 13, 2022. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. Student trustee voted yes.
PERMISSION TO ACCEPT BID FOR PURCHASE AND INSTALLATION OF A SOLAR PANEL ARRAY
Mr. Wilkerson recommended to accept the bid from Utopian Power LLC for the base bid in the amount of $2.18/Watts per DC for a total cost of $113,360 to purchase and install a Solar Panel Array and system in accordance with the attached sub award from the Illinois Green Economy Network (IGEN).
As recommended, Mr. Dorris made a motion to accept the bid from Utopian Power LLC for the base bid in the amount of $2.18/Watts per DC for a total cost of $113,360 to purchase and install a Solar Panel Array and system in accordance with the attached sub award from the Illinois Green Economy Network (IGEN). The motion was seconded by Mr. Henson. On a roll call vote, those present voted yes. Student trustee voted yes.
PERMISSION TO ADVERTISE FOR BIDS (AND AWARD) THE PURCHASE OF CNC LATHE
Mr. Wilkerson recommended to grant permission to advertise for bids (and award) for the purchase of CNC lathe. The lathe will be purchased using grant funds under the Supplemental Support under the American Rescue Plan (SSARP) program.
As recommended, Mr. Jones made a motion to grant permission to advertise for bids (and award) for the purchase of CNC lathe. The lathe will be purchased using grant funds under the Supplemental Support under the American Rescue Plan (SSARP) program. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. Student trustee voted yes.
APPROVAL OF 2023-2024 REND LAKE CATALOG (TO BE PROVIDED)
Mr. Wilkerson recommended to grant permission to approve the 2023-2024 Rend Lake College Catalog as provided and to authorize addenda as needed.
As recommended, Mr. Kabat made a motion to grant permission to approve the 2023-2024 Rend Lake College Catalog as provided and to authorize addenda as needed. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. Student trustee voted yes.
PERSONNEL RATIFY ACCEPTANCE OF RESIGNATION – DEVELOPMENT COORDINATOR-REND LAKE COLLEGE FOUNDATION
Mr. Wilkerson recommended to accept the resignation of Ms. Lexi Johnson, Development Coordinator of the Rend Lake College Foundation, effective January 20, 2023.
As recommended, Mr. Manning made a motion to accept the resignation of Ms. Lexi Johnson, Development Coordinator of the Rend Lake College Foundation, effective January 20, 2023. The motion was seconded by Mr. Dorris. On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT OF DIRECTOR OF SOUTHERN ILLINOIS MANUFACTURING ACADEMY
Mr. Wilkerson recommended to appoint Mr. Chris Sink as Director Southern Illinois Manufacturing Academy on a full-time, 48-week, non tenure track contract at an annual salary of $90,000 prorated for the remainder of the fiscal year effective February 16, 2023.
As recommended, Mr. Jones made a motion to appoint Mr. Chris Sink as Director- Southern Illinois Manufacturing Academy on a full-time, 48-week, non-tenure track contract at an annual salary of $90,000 prorated for the remainder of the fiscal year effective February 16, 2023. The motion was seconded by Mr. Henson. On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT OF ADMINISTRATIVE ASSISTANT IN APPLIED SCIENCE (TO BE PROVIDED)
Mr. Wilkerson recommended to appoint Ms. Emily VanDeever as Administrative Assistant for Applied Science and Technology on a full time, 50-week, non-tenure track contract at an annual salary of $35,000 prorated for the remainder of the fiscal year, pending a successful background check, effective January 1, 2023.
As recommended, Mr. Dorris made a motion to appoint Ms. Emily VanDeever as Administrative Assistant for Applied Science and Technology on a full-time, 50-week, non-tenure track contract at an annual salary of $35,000 prorated for the remainder of the fiscal year, pending a successful background check, effective January 1, 2023. The motion was seconded by Mr. Manning. On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT OF MAINTENANCE TECHNICIANS (TO BE PROVIDED)
Mr. Wilkerson recommended to appoint, jointly and severally, as Maintenance Technicians on a full-time, 50-week, non-tenure track contract at an annual salary of $45,000 prorated for the remainder of the fiscal year, pending a successful background check as follows:
Mr. Alex Volini effective December 14, 2022;
Mr. Andy Downes effective January 01, 2023;
Mr. Jeremy Smith effective January 01, 2023.
As recommended, Mr. Manning made a motion to appoint, jointly and severally, as Maintenance Technicians on a full-time, 50-week, non tenure track contract at an annual salary of $45,000 prorated for the remainder of the fiscal year, pending a successful background check as follows:
Mr. Alex Volini effective December 14, 2022;
Mr. Andy Downes effective January 01, 2023;
Mr. Jeremy Smith effective January 01, 2023.
The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. The Student Trustee voted yes.
APPOINTMENT OF SHIPPING & RECEIVING/GROUNDS TECHNICIAN (TO BE PROVIDED)
Mr. Wilkerson recommended to appoint Mr. Roger Hicks as Shipping & Receiving/ Grounds Technician on a full-time, 50-week, non-tenure track contract at an annual salary of $35,000 prorated for the remainder of the fiscal year, effective December 14, 2022.
As recommended, Mr. Dorris made a motion to grant permission to appoint Mr. Roger Hicks as Shipping & Receiving/ Grounds Technician on a full-time, 50-week, non-tenure track contract at an annual salary of $35,000 prorated for the remainder of the fiscal year, effective December 14, 2022. The motion was seconded by Mr. Jones. On a roll call vote, those present voted yes. The Student Trustee voted yes.
FINANCIAL INFORMATION RATIFICATION OF THE PAYMENT OF COLLEGE EXPENSES INCLUDING TRAVEL EXPENSE REIMBURSEMENTS
Mr. Wilkerson recommended to ratify the payment of college expenses including travel expense reimbursements, as presented effective December 13, 2022.
As recommended Mr. Manning made a motion to ratify the payment of college expenses including travel expense reimbursements as presented effective December 13, 2022. The motion was seconded by Mr. Henson. On a roll call vote, those present voted yes. The Student Trustee voted yes.
REPORTS
ACADEMIC COUNCIL
NO REPORT
ICCTA REPRESENTATIVE RLC ICCTA
Representative John Kabat reported the need for Community Colleges to work on local industry.
REND LAKE COLLEGE FOUNDATION
Executive Director of Administrative Services, Cathy DeJarnette, thanked everyone for attending the RLC Foundation Annual Dinner.
ACCREDITATION
Mr. Chad Copple reported that he and Mr. Rob Little are continuing work on our assurance agreement.
PRESIDENT’S COMMENTS NO REPORT
ADJOURNMENT
There being no other business, at 7:10PM all trustees present voted aye in favor of adjourning.
The motion to adjourn was made by Mr. Kabat and seconded by Mr. Henson.
https://www.rlc.edu/downloads/file/1581-december-2022
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