Shawnee Community College District No. 531 Board of Trustees met May 18.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held on May 18 in the Education Center and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Roll Call
The roll call was as follows:
| Present | Trustee | Present | Trustee | |
| √ | Mr. James Darden | √ | Ms. April Moore, Secretary | |
| √ | Ms. Deborah Shelton-Yates | √ | Ms. Andrea Witthoft, Vice
Chairperson | |
| √ | Mr. Steve Heisner, Chairperson | Mr. Enrico Esguerra (Advisory Vote) | ||
| √ | Ms. Tiffany Schultz |
Others Present:
| Present | Others | Present | Others | |
| √ | Dr. Tim Taylor, President | √ | Dr. Darci Cather, Vice President of Academic Affairs | |
| √ | Dr. Lisa Price, Vice President of Student Affairs | √ | Chris Clark, Vice President of Administrative Services | |
| √ | Dr. Kristin Shelby, Dean of Transfer & Adult Education | √ | Felicia Rouse, Executive Director of Human Resources | |
| Amanda Hannan, Dean of Allied Health & Nursing | √ | Kevin Hunsperger, Executive Director of Public Information & Marketing | ||
| Kristy Stephenson, Dean of Career & Technical | √ | Dr. April Teske, Executive Director Institutional Effectiveness | ||
| √ | Dr. Ian Nicolaides, S.C.E.A., President | Dr. Ryan Thornsberry, Instructor of English | ||
| √ | John Schneider, Attorney | √ | Tina Dudley, Executive Assistant, President & Foundation | |
| √ | Becky Hawes, Executive Assistant |
V. APPROVAL OF REVISED AGENDA & ADDENDUMS
MOTION NO. 1
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to approve the revised Agenda and Addendums.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
VI. DISPOSITION OF MINUTES
MOTION NO. 2
A motion was made by April Moore and seconded by Deborah Shelton-Yates to approve the minutes of the April 20, 2023, Regular Board Meeting.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
VII. RECOGNITION OF GUESTS AND PUBLIC COMMENT
VIII. COMMUNICATIONS
Reports from the Student Trustee, Faculty, President Taylor, Senior Leadership, Saints Foundation and ICCTA Delegate, Trustee Darden, were previously submitted.
IX. APPROVAL OF CONSENT AGENDA
MOTION NO. 3
A motion was made by James Darden and seconded by Tiffany Schultz to approve the consent agenda as follows:
A. Treasurer’s Report
B. Approval of Bills
| Fund | Ending 03/31/23 |
| Education Fund | $1,106,611.31 |
| Building Fund | 105,450.48 |
| Restricted Bldg. Fund | 23,693.50 |
| Bond & Interest Fund | 0.00 |
| Auxiliary Enterprises Fund | 214,854.48 |
| Restricted Purposes Fund (Grants) | 156,055.72 |
| Restricted Purposes – FWS* | 14,480.70 |
| Restricted Purposes – PELL | 832,688.37 |
| Restricted Purposes – SEOG | 0.00 |
| Trust & Agency Fund | 47,584.29 |
| Audit Fund | 0.00 |
| Liability. Protection Settlement Fund (TORT) | 0.00 |
| Grand Total | $2,549,354.94 |
MOTION NO. 4
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to approve the interfund transfer ($170,000.00). A transfer was initiated to repay an interfund loan from the Education Fund to the Restricted Purpose Fund.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XI. MONITORING REPORTS
A. Presentation on Strategic Plan Progress & Updates
i. Consideration for Approval of New Strategic Initiatives ( pp)
ii. Consideration for Amending Policy B3012
XI. A.i. CONSIDERATION FOR APPROVAL OF NEW STRATEGIC PLAN INITIATIVES
MOTION NO. 5
A motion was made by James Darden and seconded by April Moore to recommend the Board review the Strategic Plan, approve the new initiatives identified, and authorize the Administration to post the revised plan on the College’s website.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XI. A. ii. CONSIDERATION FOR AMENDING POLICY B3012
MOTION NO. 6
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to recommend the Board review, revise as necessary, and potentially adopt revisions to policy B3012 (Strategic Planning) and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XI. B. ACCEPTANCE OF THE DIVERSITY, EQUITY, & INCLUSION REPORT
XI. C. ACCEPTANCE OF THE ACCREDITATION & CERTIFICATION REPORT
XI. D. ACCEPTANCE OF THE FINANCE, BUDGET & INVESTMENT QUARTERLY REPORT
XI. D.i. CONSIDERATION FOR AMENDING POLICY B3006 (FINANCIAL CONDITION)
MOTION NO. 7
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to recommend the Board review, revise as necessary, and potentially adopt revisions to policy B3006 (Financial Condition) and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XI. D. ii. CONSIDERATION FOR AMENDING POLICY B3008 (INVESTMENTS)
MOTION NO. 8
A motion was made by April Moore and seconded by Tiffany Schultz to recommend the Board review, revise as necessary, and potentially adopt revisions to policy B3008 (Investments) and direct the President to implement the revised policy, accordingly.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XI. E. ACCEPTANCE OF THE FOUNDATION QUARTERLY REPORT
XII. SHARED GOVERNANCE – ADMINISTRATIVE UPDATE
A. None
XIII. PRESENTATIONS, DISCUSSION, AND ACTION ITEMS
XIII. A. CONSIDERATION FOR APPROVAL TO SCHEDULE BOARD COMMITTEE & SPECIAL METINGS
Board Finance Committee Schedule a Meeting (review the Preliminary FY24 Budget) The Board Finance Committee will meet at 5:30 pm on June 5, 2023.
Ad Hoc Board Policy Committee Schedule a Meeting (review/revise select Board Policies that not been reviewed throughout FT23)
The Ad Hoc Board Policy Committee will meet on June 14, 2023.
Board Chairperson Appointment of Members (Decennial Committee)
MOTION NO. 9
A motion was made by James Darden and seconded by April Moore to accept the appointment of Jon Green, Dr. Paige Maginel and Josh Stafford to the Decennial Committee.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
Board Chairperson Schedule a Meeting (Inaugural Decennial Meeting prior to June 15 Regular Board Meeting)
The Decennial Committee will meet on June 15 at 5:30 pm.
Board Chairperson Schedule a Meeting (review applicants for the Trustee vacancy and make provisional appointment)
A tentative meeting to review any additional resumes (if needed) for the provisional Trustee is scheduled for June 5 at 5:00 pm.
XIII. B. CONSIDERATION FOR APPROVAL OF THE AUDIT PROPOSAL LETTER
MOTION NO. 10
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to recommend the Board accept Martin Hood’s multi-year Audit proposal and authorize the CFO to negotiate terms for the Audit Engagement Letter to be presented for Board approval at the June 15 regular Board Meeting.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XIII. C. CONSIDERATION FOR APPROVAL OF THE ST. MORITZ SECURITY CONTRACT
MOTION NO. 11
A motion was made by James Darden and seconded by April Moore to recommend the Board approve the contract with St. Moritz Security Services, Inc. to provide security services from July 1, 2023, through June 30, 2024
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XIII. D. CONSIDERATION FOR APPROVAL TO PAY SIFTC GRANT SERVICES
MOTION NO. 12
A motion was made by Deborah Shelton-Yates and seconded by James Darden to recommend the Board approve the payment to Vienna High School in the amount of $39,185.30 to pay for services rendered for the SIFTC grant.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XIII. E. CONSIDERATION FOR APPROVAL TO PURCHASE ANATOMAGE VR EQUIPMENT
MOTION NO. 13
A motion was made by Tiffany Schultz and seconded by James Darden to recommend the Board authorize the purchase of the VR equipment package (including the headsets, licenses, and tablets) as noted in the quote provided, from Anatomage, Inc., in the amount of $39,000, using Perkins funds. Minutes pp 6 of 11
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
MOTION NO. 14
XIV. EXECUTIVE SESSION
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to adjourn and go into Executive Session at 6:55 p.m. for the purpose of discussing: A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1)
B. Consideration of Approval for Non-Renewal, Resignation, or Termination of any Staff or Employee of the College pursuant to 5 ILCS 120/2 (c)(1)
C. Consideration of Collective Bargaining Matters Between the Public Body and its Employees pursuant to 5 ILCS 120/2 (c)(2)
D. Consideration of Approval of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c)(11)
E. Consideration of Board Self-Evaluation Options pursuant to 5 ILCS 120/2 (c)(16)
MOTION NO. 15
A motion was made by Andrea Witthoft and seconded by James Darden to recommend the Board adjourn out of Executive Session at 9:01 p.m.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
MOTION NO. 16
A motion was made by Deborah Shelton-Yates and seconded by April Moore to approve the minutes of the Executive Session held on May 18, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. A. CONSIDERATION TO HIRE AN EXECUTIVE ASSOCIATE OF ACADEMIC AFFAIRS
MOTION NO. 17
A motion was made by Andrea Witthoft and seconded by James Darden recommend the Board approve the hire of Rebecca Steinmetz for the position of
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. B. CONSIDERATION TO HIRE AN EXECUTIVE ASSISTANT OF ADMINISTRATIVE SERVICES AND HUMAN RESOURCES
MOTION NO. 18
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to recommend the Board approve the hire of Cheryl Cummins for the position of Executive Assistant effective May 18, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. C. CONSIDERATION TO RATIFY PART-TIME EMPLOYEES
MOTION NO. 19
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to recommend the Board ratify the part-time hires and salaries as listed.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. D. CONSIDERATION FOR APPROVAL OF STIPEND RECOMMENDATION
MOTION NO. 20
A motion was made by April Moore and seconded by Deborah Shelton-Yates recommend the Board approve a stipend in the amount recommended by the President, for Tina Dudley, for extra work performed outside of her normal job description during CY22 and direct the President to instruct payroll to coordinate the payment.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. E. CONSIDERATION TO RATIFY FY23-FY27 COLLECTIVE BARGAINING AGREEMENT
MOTION NO. 21
A motion was made by James Darden and seconded by Deborah Shelton-Yates to recommend the Board ratify the FY23-FY27 Collective Bargaining Agreement.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. F. CONSIDERATION FOR APPROVAL OF RETIREMENT OF FULL TIME STAFF
MOTION NO. 22
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to recommend the Board accept the retirement of Dr. Tammy Capps effective October 1, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. G.i. CONSIDERATION FOR APPROVAL OF RETIREMENT OF FULL-TIME FACULTY
MOTION NO. 23
A motion was made by Andrea Witthoft and seconded by James Darden to recommend the Board accept the retirement of Roberta Christie effective June 1, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. G.ii. CONSIDERATION TO ACCEPT THE RETIREMENT OF FULL-TIME FACULTY
MOTION NO. 24
A motion was made by April Moore and seconded by Tiffany Schultz to recommend the Board accept the retirement of W. Ruth Smith effective June 1, 2023. Minutes pp 9 of 11
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. G iii. CONSIDERATION TO ACCEPT THE RETIREMENT OF FULL-TIME FACULTY
MOTION NO. 25
A motion was made by Tiffany Schultz and seconded by Deborah Shelton-Yates to recommend the Board accept the retirement of Connie McGinnis effective August 1, 2023.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. G. iv. CONSIDERATION OF APPROVAL OF RETIREMENT OF FULL TIME FACULTY
MOTION NO. 26
A motion was made by James Darden and seconded by Andrea Witthoft to recommend the Board accept the retirement of Craig Bradley effective June 1, 2024.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. G. v. CONSIDERATION OF APPROVAL OF RETIREMENT OF FULL TIME FACULTY
MOTION NO. 27
A motion was made by Deborah Shelton-Yates and seconded by April Moore to recommend the Board accept the retirement of Tony Gerard effective June 1, 2024.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
XV. H. CONSIDERATION TO APPROVE A RESOLUTION WITHDRAWING REDUCTION IN FORCE
MOTION NO. 28
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to recommend the Board Adopt Resolution number 2023-05-18-02, with an effective date of May 18, 2023, which reverses and sets aside the Board’s previous decision to RIF Ms. Wanda Ruth Smith, for the sole purpose of allowing her to pursue her intended retirement date.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
Discussion – President’s Evaluation
No Motion
Review of College’s Legal Relationship (MOU) with the Saints Foundation No Motion
Discussion of Board Self-Evaluation
(Tina will text Jim Reed to Zoom in during Executive Session) No Motion
XVI. TRUSTEE COMMENTS
Trustees noted the “off the charts” success of the May 12, 2023 Commencement activities.
MOTION NO. 29
XVII. ADJOURNMENT
A motion was made by James Darden and seconded by Andrea Witthoft to adjourn at 9:20 p.m.
On roll call vote, the members voted as follows: J. Darden, D. Shelton-Yates, S. Heisner, A. Moore, T. Schultz, A. Witthoft all voted YEA. E. Esguerra was Absent. The Chairperson declared the motion carried.
https://shawneecc.edu/wp-content/uploads/2023/06/Board-Minutes-23.05.18.pdf
Alerts Sign-up