Shawnee Community College District No. 531 Board of Trustees met July 20.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held July 20, 2023 in the Education Center and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Roll Call
The roll call was as follows:
| Present | Trustee | Present | Trustee | |
| √ | Mr. James Darden | √ | Ms. April Moore, Secretary | |
| √ | Ms. Deborah Shelton-Yates | √ | Ms. Andrea Witthoft, Vice
Chairperson | |
| √ | Ms. Nancy Holt | √ | Mr. Enrico Esguerra (Advisory Vote) | |
| √
(6:10p) | Ms. Tiffany Schultz | √ | Mr. Steve Heisner, Chairperson |
Others Present:
| Present | Others | Present | Others | |
| √ | Dr. Tim Taylor, President | √ | Dr. Darci Cather, Vice President of Academic Affairs | |
| √ | Dr. Lisa Price, Vice President of Student Affairs | √ | Chris Clark, Vice President of Administrative Services | |
| √ | Dr. Kristin Shelby, Dean of Transfer & Adult Education | √ | Felicia Rouse, Executive Director of Human Resources | |
| Amanda Hannan, Dean of Allied Health & Nursing | √ | Kevin Hunsperger, Executive Director of Public Information & Marketing | ||
| Kristy Stephenson, Dean of Career & Technical | Dr. April Teske, Executive Director Institutional Effectiveness | |||
| Dr. Ian Nicolaides, S.C.E.A., President | Dr. Ryan Thornsberry, Instructor of English | |||
| √ | John Schneider, Attorney | √ | Tina Dudley, Executive Assistant, President & Foundation | |
| Becky Hawes, Executive Assistant |
V. Agenda & Addendums
CONSIDERATION TO AMEND THE EXECUTIVE SESSION AGENDA TO INCLUDE DISCUSSION REGARDING THE PRESIDENT’S EVALUATION, CONTRACT, AND RELATED MATTERS WITH NO ACTION TO BE TAKEN
MOTION NO. 1.
A motion was made by James Darden and seconded by Deborah Shelton-Yates to amend the Executive Session Agenda to include a discussion regarding the President’s Evaluation, contract, and related matters with no action to be taken.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt and A. Moore all voted Yea. T. Schultz was absent. The Chairperson declared the motion carried.
A. CONSIDERATION OF THE APPROVAL OF FY24 CAPITAL PROJECTS – INSTITUTIONAL FUNDS
B. CONSIDERATION OF CAPITAL PROJECTS FOR RAMP SUBMISSION
MOTION NO. 2
A motion was made by Andrea Witthoft and seconded by April Moore to amend the agenda to include the approval of FY24 Capital Projects (Institutional Funds) and the Capital Projects for RAMP submission.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt and A. Moore all voted Yea. T. Schultz was absent. The Chairperson declared the motion carried.
VI. Recognition of Guests and Public Comment
VII. Communications
Reports from the Student Trustee, Faculty, President Taylor, Senior Leadership, and the Saints Foundation were previously submitted. There was no ICCTA report presented.
VIII. Monitoring Reports
A. Acceptance of the Community Education Monitoring Report (First Read)
We will now proceed to review and approve the Consent Agenda items. The Consent Agenda is comprised of routine matters that are deemed amenable and can be approved collectively, without the need for individual discussion or debate.
These items have been carefully reviewed by the President or Board Committee(s), and it is recommended they be approved, as a group, to streamline the proceedings of our meeting so we might focus on more substantive and strategic discussions. These items are considered to be in line with our policies, bylaws, and previous decisions.
Each Trustee received the Consent Agenda in advance of this meeting, which outlines specific matters for your consideration. By including them in the Consent Agenda, we acknowledge they are routine in nature and do not require extensive deliberation.
Before we proceed, if you have not already, please review the attached materials related to the Consent Agenda items listed. These materials are provided to ensure transparency and enable you to make informed decisions.
While the Consent Agenda is designed to streamline our meeting process, it is not meant to bypass thorough consideration. If any Trustee has questions, concerns, or would like to discuss any specific item in detail, please request its removal from the Consent Agenda for individual consideration and discussion.
Upon approving the Consent Agenda, we will consider all items within it to be accepted or approved as recommended, unless an item has been removed for separate consideration.
Please let me know if there are any questions or if anyone would like to request the removal of an item from the Consent Agenda. Otherwise, we will proceed with the approval of the consent agenda as presented.
MOTION NO. 3
A motion was made by Deborah Shelton-Yates and seconded by James Darden to approve the consent agenda as amended (removal of resignation of Laura Hosfeldt be moved to Executive Session).
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
IX. Approval of Consent Agenda
A. Disposition of Minutes
i. June 15, 2023, Special Meeting, Decennial Committee Minutes
ii. June 15, 2023, Regular Board Meeting Minutes
B. Consideration for Approval of Interfund Transfer
C. Acceptance of Treasurer’s Report
D. Consideration for Ratification of May and June Bills
E. Consideration for Approval of the Athletic Insurance Renewal
F. Consideration to Hire Accounts Payable Clerk
G. Consideration to Ratify Part-Time Employees
H. Acceptance of Full-Time Employee Resignations
i. Krista Aud, Lab Safety Assistant
X. Shared Governance – Administrative Update
NONE
XI. Presentations, Discussion, and Action Items
A. Consideration for Approval of the FY24 Board Policy Manual
B. Consideration for Approval of AY24 Student Handbook
C. Consideration for Approval of Faculty ACUE Training
D. Consideration for Approval of Truck Bed Purchase
E. Consideration for Approval of Welding Equipment Purchase
F. Consideration for Approval of FY24 Budget (First Read)
i. FY24 Tentative Budget
ii. Consideration for Approval of Capital Equipment List
iii. Consideration for Approval of FY24 Capital Projects – Institutional
iv. Consideration of Capital Projects for RAMP Submission
v. Resolution to Adopt Tentative Budget 2023-07-20-01
XI. A. CONSIDERATION FOR APPROVAL OF THE FY24 BOARD POLICY MANUAL
MOTION NO. 4
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to adopt the revised policies (those with non-substantial changes) as recommended by the Board Policy Committee and designate any policy with substantial changes as FIRST READ.
Designated Policy B2002, President Accountability, Leadership 7, 8, 9, & 10 earmarked for further review during August meeting.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 5
A motion was made by Nancy Holt and seconded by April Moore to dissolve the Board Policy Committee.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XI. B. CONSIDERATION FOR APPROVAL OF THE AY24 STUDENT HANDBOOK
MOTION NO. 6
A motion was made by Enrico Esguerra and seconded by April Moore to recommend the Board adopt the Academic Year 2023-24 Student Handbook with an effective date commencing with the start of the Fall 2023 semester.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XI. C. CONSIDERATION FOR APPROVAL OF FACULTY ACUE TRAINING
MOTION NO. 7
A motion was made by Andrea Witthoft and seconded by Tiffany Schultz to recommend the Board approve the partnership agreement with ACUE and authorize the President to execute the terms of the contract.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XI. D. CONSIDERATION FOR APPROVAL OF THE TRUCK BED PURCHASE
MOTION NO. 8
A motion was made by Deborah Shelton-Yates and seconded by Nancy Holt to recommend the Board approve the lowest bid from IMPCO Truck and Track Pros in the amount of $26,746.00 for the purchase of a truck bed and authorize the CFO to execute the purchase agreement.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XI. E. CONSIDERATION FOR APPROVAL OF THE WELDING EQUIPMENT
MOTION NO. 9
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to recommend the Board approve the lowest bid from American Welding & Gas, Inc. in the amount of $158,045.08 for the purchase of welding equipment and authorize the CFO to execute the purchase agreement.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XI. F. PRESENTATION OF THE FY24 BUDGET (FIRST READ)
MOTION NO. 10
A motion was made by Deborah Shelton-Yates and seconded by James Darden to recommend the Board accept the FY24 tentative budget to be made available for public inspection and adopt the Resolution and Notice of Public Hearing for August 29, 2023; and authorize the CFO to meet all legal requirements concerning the advertisement of the tentative budget and public hearing.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XI. F. CONSIDERATION FOR APPROVAL OF THE CAPITAL EQUIPMENT LIST
MOTION NO. 11
A motion was made by April Moore and seconded by Andrea Witthoft to recommend the Board approve the Capital Equipment List and direct the CFO to recommend appropriate allocations for these items in the College’s FY24 budget.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XI. F. FY24 CAPITAL PROJECTS – INSTITUTIONAL FUNDS
MOTION NO. 12
A motion was made by James Darden and seconded by Deborah Shelton-Yates to recommend the Board approve the Capital Projects List and direct the CFO to recommend appropriate allocations for these items in the College’s FY24 budget.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XI. F. CAPITAL PROJECTS FOR RAMP SUBMISSION
MOTION NO. 13
A motion was made by Andrea Witthoft and seconded by Nancy Holt to recommend the Board approve the FY24 Capital Project RAMP requests and authorize the College’s Vice President of Administrative Services, Chris Clark, to sign and submit the documents, as per ICCB guidelines.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XI. F. RESOLUTION TO ADOPT TENTATIVE BUDGET 2023-07-20-01 Chairperson Steve Heisner read the resolution into record
XII. EXECUTIVE SESSION
MOTION NO. 14
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to adjourn and go into Executive Session at 7:13 p.m. for the purpose of discussing:
A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1)
B. Consideration of Approval for Non-Renewal, Resignation, or Termination of any Staff or Employee of the College pursuant to 5 ILCS 120/2 (c)(1)
C. Consideration of Approval of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c)(11)
D. Consideration of Board Self-Evaluation Options pursuant to 5 ILCS 120/2 (c)(16)
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 15
A motion was made by Deborah Shelton-Yates and seconded by Enrico Esguerra to recommend the Board adjourn out of Executive Session at 8:33 p.m.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
MOTION NO. 16
A motion was made by April Moore and seconded by Deborah Shelton-Yates to approve the minutes of the Executive Session held on July 20, 2023.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XIII. A. CONSIDERATION FOR APPROVAL TO AUTHORIZE THE PRESIDENT TO MAKE AN EMERGENCY HIRE FOR FULL TIME FACULTY
MOTION NO. 17
A motion was made by James Darden and seconded by Enrico Esguerra to recommend the Board provide the President with emergency authority to hire for the position(s) of Full Time Mathematics Instructor(s).
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XIII B. CONSIDERATION FOR APPROVAL OF FULL TIME EMPLOYEE RESIGNATION
MOTION NO. 18
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to recommend the Board approve the resignation of Laura Hosfeldt effective August 8, 2023.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
XIII. DISCUSSION OF THE PRESIDENT’S EVALUATION, CONTRACT, AND RELATED MATTERS
XIII. C. DISCUSSION OF MEMORANDUM OF UNDERSTANDING WITH THE SAINTS FOUNDATION
XIII. D. REVIEW OF THE BOARD SELF-EVALUATION INSTRUMENT
XIV. TRUSTEE COMMENTS
XV. ADJOURNMENT
MOTION NO. 19
A motion was made by Andrea Witthoft and seconded by Enrico Esguerra to adjourn at 8:40 p.m.
On roll call vote, the members voted as follows: A. Witthoft, E. Esguerra, J. Darden, D. Shelton-Yates, S. Heisner, N. Holt, T. Schultz and A. Moore all voted Yea. The Chairperson declared the motion carried.
https://shawneecc.edu/wp-content/uploads/2023/08/Board-Minutes-23.07.20.pdf
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