Nancy Holt, Trustee | Shawnee Community College District No. 531
Nancy Holt, Trustee | Shawnee Community College District No. 531
Shawnee Community College District #531 Board of Trustees met June 20.
Here are the minutes provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held June 20, 2024 in the Education Center and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Roll Call
The roll call was as follows:
| Present | Trustee | Present | Trustee | |
| √ | Mr. James Darden | √ | Ms. April Moore, Secretary | |
| √ | Ms. Deborah Shelton-Yates | √ | Ms. Andrea Witthoft, Vice Chairperson | |
| √ | Ms. Nancy Holt | √ | Mr. Michael Deno (Advisory Vote) | |
| √ | Ms. Tiffany Schultz | √ | Mr. Steve Heisner, Chairperson |
Dr. Tim Taylor, President
Dr. April Teske, Vice President of Academic Affairs
Chris Clark, Vice President of Administrative Services
Dr. Kristin Shelby, Dean of Transfer & Adult Education (via Zoom)
Kristy Stephenson, Dean of Career & Technical (via Zoom)
Felicia Rouse, Executive Director of Human Resources
Kevin Hunsperger, Executive Director of Public Information & Marketing
Jesse Smith-Fulia, Faculty, S.C.E.A. President
Jacqueline Hamilton-Smith, Executive Assistant (via Zoom)
Hannah Browning, Administrative Assistant to the Dean of Career & Technology John Schneider, Attorney
Tina Dudley, Executive Assistant
Becky Hawes, Executive Assistant (via Zoom)
V. Agenda & Addendums
| ACTION – 1
A motion was made by Deborah Shelton-Yates and seconded by Michael Deno to approve the Agenda and Addendums as presented. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, J. Darden, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
Kristy Stephenson introduced Hannah Browning, Administrative Assistant to the Dean of Career & Technology.
VII. Communications
• Mr. Michael Deno, Student Trustee previously provided his report with no additions.
• Jesse Smith-Fulia spoke on behalf of Faculty, noting prior submission of the Faculty report.
• Dr. Tim Taylor and Senior Leadership presented reports previously within the board book.
• The Saints Foundation report was previously provided.
• Vice Chairperson Witthoft provided a verbal summary of the ICCTA Report which was distributed June 20, 2024.
VIII. Monitoring Reports & Board Policy Review
A. Presentation of the Accreditation & Certification Annual Report
| ACTION – 2
A motion was made by Deborah Shelton-Yates and seconded by Nancy Holt to approve the Consent Agenda with the exception of the Ratification of Spring 2024 Adjunct Salaries. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, A. Moore, J. Darden, S. Heisner and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
A. Disposition of Minutes from 05/20/2024 Regular Board Meeting Minutes - Approved
B. Disposition of Minutes from 06/06/2024 Board Finance Committee Meeting Minutes - Approved
C. Acceptance of Treasurer’s Report - Approved
D. Consideration for Ratification of May Bills - Approved
E. Acceptance of Personnel Report - Approved
F. Consideration for Ratification of Spring 2024 Faculty Stipends - Approved
G. Consideration for Ratification of Spring 2024 Adjunct Salaries – Pulled for separate vote
H. Presentation of Spring 2024 Graduates - Approved
I. Consideration for Amending Policies - Approved
i. B1011 Accreditation & Certification
| ACTION – 3
A motion was made by Michael Deno and seconded by Andrea Witthoft to ratify the Spring 2024 Adjunct Salaries as presented. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden and T. Schultz all voted Yea. A. Moore abstained. The Chairperson declared the motion carried. |
A. New/Revised Policy
i. A4700 Culture of Fair Treatment
XI. BOARD FINANCE COMMITTEE UPDATE
NO MOTION REQUIRED
XI. B. i. CONSIDERATION FOR ACCEPTANCE OF THE FY25 TENTATIVE BUDGET
| ACTION – 4
A motion was made by April Moore and seconded by Deborah Shelton-Yates to recommend the Board • Accept the FY25 Tentative Budget, to be made available for public inspection; to • Adopt the Resolution and Notice of Public Hearing for August 15, 2024; and • Authorize the CFO to meet all legal requirements concerning the advertisement of the tentative budget and public hearing. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 5
A motion was made by Andrea Witthoft and seconded by Tiffany Schultz to recommend the Board approve the recommended FY25 Employee List and direct the CEO to begin the hiring process for the new positions. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 6
A motion was made by James Darden and seconded by Nancy Holt to recommend the Board approve the recommended FY25 Capital Projects List and direct the CFO to begin the Task Order Process. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 7
A motion was made by Deborah Shelton-Yates and seconded by Michael Deno to recommend the Board approve the recommended FY25 Capital Projects List and direct the CFO to initiate the purchase process. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 8
A motion was made by April Moore and seconded by Andrea Witthoft to recommend the Board approve the corrected FY25 dual credit tuition and fee waivers as outlined and authorize the College’s Senior Team to integrate these waivers into the local Early College/Dual Credit (ECDC) partnership agreements. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 9
A motion was made by James Darden and seconded by Deborah Shelton-Yates to recommend the Board approve the payment to Vienna High School in the amount of $27,357 to pay for services rendered for the SIFTC Grant. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 10
A motion was made by Nancy Holt and seconded by Michael Deno to recommend the Board approve the list of suggested blanket (open) purchase orders. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 11
A motion was made by Deborah Shelton-Yates and seconded by Tiffany Schultz to recommend the Board approve purchase of the Augmented Reality Arc Welding System from AWG, which provided the lowest qualifying bid in the amount of $26,538. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 12
A motion was made by Michael Deno and seconded by Deborah Shelton-Yates to recommend the Board approve the service agreement with WIDS in the amount of $35,000 and authorize the President to execute the agreement On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 13
A motion was made by James Darden and seconded by Michael Deno to recommend the Board approve the task order for the Main Campus Parking Lot repairs and maintenance and authorize the CFO to initiate the bid process. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 14
A motion was made by Nancy Holt and seconded by April Moore to recommend the Board approve the task order for the Main Campus Window Project for the H and K buildings and authorize the CFO to initiate the bid process. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
| ACTION – 15
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to recommend the Board approve the task order for the HVAC Replacement Project for the Cosmetology lab in the I Building and authorize the CFO to initiate the bid process. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
There was no need to adjourn into closed session.
XIII. EXECUTIVE SESSION ACTION ITEMS
XIII. A. CONSIDERATION FOR APPROVAL TO MAINTAIN THE CONFIDENTIALITY OF EXECUTIVE SESSION MINUTES
| ACTION – 16
A motion was made by Tiffany Schultz and seconded by April Moore to recommend the Board keep closed the written Executive Session minutes from October 13, 1986, to present and to authorize the destruction of the closed session audiotapes as provided in the Open Meetings Act for closed sessions held prior to January, 2023. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
There were no Trustee comments however Dr. Taylor mentioned gratitude with the patience demonstrated by all Trustees during the budget development process.
XV. ADJOURNMENT
| ACTION – 17
A motion was made by Deborah Shelton-Yates and seconded by Michael Deno to adjourn at 7:18pm. On roll call vote, the members voted as follows: D. Shelton-Yates, N. Holt, A. Witthoft, S. Heisner, J. Darden, A. Moore and T. Schultz all voted Yea. The Chairperson declared the motion carried. |
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