Nancy Holt, Trustee | Shawnee Community College District No. 531
Nancy Holt, Trustee | Shawnee Community College District No. 531
Shawnee Community College District #531 Board of Trustees met March 20.
Here is the agenda provided by the board:
A regular meeting of Shawnee Community College District No. 531 Board of Trustees was held March 20, 2025 in the River Room and via Zoom. The meeting was called to order by Chairperson Steve Heisner.
I. Call to Order
II. Pledge of Allegiance
III. A Few Moments of Voluntary Prayer and Reflection
IV. Roll Call
The roll call was as follows:
| Present | Trustee | Present | Trustee | |
| Mr. James Darden | √ | Ms. Tiffany Schultz | ||
| √ | Mr. Michael Deno (Advisory Vote) | √ | Ms. Deborah Shelton-Yates | |
| Ms. Nancy Holt | √ | Ms. Andrea Witthoft, Vice Chairperson | ||
| √ | Ms. April Moore, Secretary | √ | Mr. Steve Heisner, Chairperson |
Dr. Tim Taylor, President
Dr. April Teske, Vice President of Academic Affairs
Chris Clark, Vice President of Administrative Services
Jeff McGoy, Vice President of Student Affairs (via Zoom)
Felicia Rouse, Executive Director of Human Resources
Kevin Hunsperger, Executive Director of Public Information & Marketing
Sabrina Black, Interim Executive Director of Institutional Effectiveness
Mandy Hannan, Dean of Allied Health and Nursing
Dr. Kristin Shelby, Dean of Transfer & Adult Education (via Zoom)
Kristy Stephenson, Dean of Career & Technical Programs
Don Koch, Director of Facilities
Jesse Smith-Fulia, Faculty, S.C.E.A. President
Wendy Harris, Faculty, S.C.E.A. Vice President (via Zoom)
Lori Armstrong, Faculty
Dr. Ian Nicolaides, Faculty
Dr. Ryan Thornsberry, Faculty
Sheryl Ribbing, Faculty
Dr. Brenda Brown, Faculty
Adrian Fox, Events Coordinator
Jonathan Van Meter, Computer Services Specialist
John Schneider, Attorney
Tina Dudley, Executive Assistant
Becky Hawes, Executive Assistant
Dorie Wilburn, EMS Instructor
Sydnie Ross, IT Student Support Specialist
Michelle Williams, Administrative Assistant
Greg Goebel, Cordogan Clark
Julie Villa, Cordogan Clark
Melissa Luttenbacher, Director of Workforce Development (via Zoom)
Robbie Woolridge, Faculty (via Zoom)
Rebecca Steinmetz, Executive Associate (via Zoom)
Lindsay Johnson, Director of Community Education & Outreach Centers (via Zoom) Mandy Palmer, UCEC Coordinator (via Zoom)
Carrie Davis, Academic Advisor & Recruiter (via Zoom, 7:30pm)
Danielle Boyd, Registrar (via Zoom 7:51pm)
V. Agenda & Addendums
| ACTION – 1
A motion was made by Deborah Shelton-Yates and seconded by Michael Deno to approve the Agenda and Addendums as presented. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
Dean Hannan introduced Dorie Wilburn, EMS Instructor Jonathan Van Meter introduced Sydnie Ross, IT Student Support Specialist Dr. Taylor recognized Julie Villa and Greg Goebel with Cordogan Clark
VII. Communications
• The Student Trustee report was previously provided and there were no further additions.
• The Faculty report was previously provided and Jesse reiterated its content.
• The President’s report was previously provided and there were no further additions.
• The Saints Foundation report was previously provided and there were no further updates.
• The ICCTA report was provided during the meeting and Trustee Witthoft shared highlights from her attendance at the March 14 – 15, 2025, Board of Representatives meeting.
VIII. Monitoring Reports & Board Policy Review
A. Presentation of the Professional Programming
i. B1004 Professional Programming
B. Acceptance of the Facilities Semi-Annual Monitoring Report
C. Acceptance of the Information Technology Semi-Annual Monitoring Report i. B3007 Asset Protection Policy
D. Acceptance of Student Services Monitoring Report (First Read)
i. B1010 Student Services
• Print copies of the Monitoring Report were distributed as well as an electronic copy sent on March 20.
E. Acceptance of Human Resources Monitoring Report (First Read)
i. B3001 Employee Relations
ii. B3003 Organizational Culture
iii. B3004 Employment, Compensation, and Benefits
• Print copies of the Monitoring Report were distributed as well as an electronic copy sent on March 20.
| ACTION – 2
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to approve the Consent Agenda as presented. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
A. Disposition of Minutes from 02/27/25 Regular Board Meeting - APPROVED
B. Disposition of Minutes from 03/07/25 Board Finance Committee Meeting - APPROVED
C. Acceptance of Treasurer’s Report - APPROVED
D. Consideration for Ratification of February Bills - APPROVED
E. Acceptance of Personnel Report - APPROVED
F. Consideration of Approval of Administrative Staff Reemployment - APPROVED
G. Acceptance of the FY26 Risk Management Plan - APPROVED
H. Consideration for Approval of the Applied Trades Certificate - APPROVED
I. Consideration for Approval of Clinical Health Specialist Certificate - APPROVED
J. Consideration for Amending Policies (noted in VIII-A and VIII-C) - APPROVED
i. B1004 Professional Programming
ii. B3007 Asset Protection
X. Shared Governance – Administrative Update
C. New/Revised Policy
i. None
B. New/Revised Operating Standard
i. A3100.65 College Level Examination Program (CLEP)
ii. A5200.05 Purchasing & Bidding
iii. A5200.15 Business Enterprise for Minorities
iv. A6300.05 Access Control
XI. A. BOARD FINANCE COMMITTEE UPDATE
No Motion Necessary
XI. B. CONSIDERATION FOR APPROVAL OF THE FACILITY MASTER PLAN
| ACTION – 3
A motion was made by April Moore and seconded by Michael Deno to adopt the Facility Master Plan and direct the President and Board Finance Committee to begin working on a financing strategy. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 4
A motion was made by Tiffany Schultz and seconded by Andrea Witthoft to authorize the CEO to finalize an Agreement with Dreamscape Learn (DSL) for products including a 16-user mobile classroom and free roam pod that will be fully funded via grant funds and/or charitable gifts once available. College operating funds will not be used to fund this project. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 5
A motion was made by Deborah Shelton-Yates and seconded by Andrea Witthoft to approve the issuance of a formal Notice to Proceed for the Alexander County Extension Center Roof Replacement Project and authorize the CEO to initiate the construction process as detailed in Task Order #11 from Dodd Architect. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 6
A motion was made by Michael Deno and seconded by April Moore to approve the issuance of a formal Notice to Proceed for the Building K Window & Storefront System Replacement Project and authorize the CEO to initiate the construction process as detailed in Task Order #12 from Dodd Architect. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 7
A motion was made by Tiffany Schultz and seconded by Deborah Shelton-Yates to approve the issuance of a formal Notice to Proceed for the Building I Roof Replacement Project and authorize the CEO to initiate the construction process as detailed in Task Order #13 from Dodd Architect. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 8
A motion was made by Deborah Shelton Yates and seconded by Michael Deno to approve the issuance of a formal Notice to Proceed for the Building I & J Gymnasium Concession Area Project and authorize the CEO to initiate the construction process as detailed in Task Order #14 from Dodd Architect. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 9
A motion was made by Deborah Shelton Yates and seconded by Tiffany Schultz to approve the issuance of a formal Notice to Proceed for the Building L HVAC System Replacement Project and authorize the CEO to initiate the construction process as detailed in Task Order #15 from Dodd Architect. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 10
A motion was made by Andrea Witthoft and seconded by Deborah Shelton-Yates to authorize the CEO to sign the Trust Agreement with the Illinois Capital Development Board (CDB) Project 810-086-019. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 11
A motion was made by April Moore and seconded by Tiffany Schultz to authorize the CEO to transfer $335,575 in bond funds to City National Bank of Metropolis, as required by the CDB Trust Agreement. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 12
A motion was made by Deborah Shelton Yates and seconded by Michael Deno to approve lowest qualified bid received from Dorsey LMI Tennessee, LLC for the Steel Giant Flatbed Trailer in the amount of $31,750 and authorize the President to initiate the purchase. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 13
A motion was made by April Moore and seconded by Deborah Shelton Yates to approve lowest qualified bid received from Advanced Technology Consultants (ATC) of Plymouth, MI for the Toyota Prius III Plug-in Hybrid Trainer in the amount of $48,200 and authorize the President to initiate the purchase. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 14
A motion was made by Michael Deno and seconded by Tiffany Schultz to approve the reimbursement of $468.25 to Trustee Andrea Witthoft for her attendance at the ICCTA Executive Committee and Board of Representatives Meeting. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, and S. Heisner all voted Yea. A. Witthoft abstained. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
XII. EXECUTIVE SESSION
| ACTION – 15
A motion was made by Deborah Shelton-Yates and seconded by Michael Deno to adjourn into Executive Session at 8:04pm for the purpose of: A. Consideration of Extension, Alteration, Performance, or Compensation of Employees’ Employment pursuant to 5 ILCS 120/2 (c)(1) B. Consideration of Purchase or Lease of Real Property for the Use of the Public Body pursuant to 5ILCS 120/2 (c)(5) C. Consideration of Approval of Items That May Lead or Have Led to Litigation pursuant to 5 ILCS 120/2 (c)(11) On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, S. Heisner, T. Schultz, and A. Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 16
A motion was made by Deborah Shelton Yates and seconded by April Moore to adjourn out of Executive Session at 10:07pm. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
| ACTION – 17
A motion was made by Michael Deno and seconded by Deborah Shelton Yates to approve the minutes of the Executive Session held on March 20, 2025. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
XIII. A. CONSIDERATION FOR APPROVAL OF UNION COUNTY EXTENSION CENTER STRATEGY
| ACTION – 18
A motion was made by April Moore and seconded by Deborah Shelton Yates to reject the proposed Lease Agreements (LDC Properties) and authorize the CEO to begin negotiations with Deaconess Hospital (f.k.a. Union County Hospital) to transition appropriate programming to a temporary location. The CEO is further authorized to identify and negotiate preliminary terms for the purchase of property in Union County and bring any potential purchase agreement back to the Board for consideration. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
There were no Trustee comments.
XV. ADJOURNMENT
| ACTION – 19
A motion was made by Andrea Witthoft and seconded by Deborah Shelton Yates to adjourn at 10:12pm. On roll call vote, the members voted as follows: D. Shelton-Yates, A. Moore, T. Schultz, S. Heisner and A Witthoft all voted Yea. J. Darden and N. Holt were absent. The Chairperson declared the motion carried. |
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