North Egypt News

City Of West Frankfort City Council Met March 25.

Here Are The Minutes Provided By The Council:

1. Mayor Arview Called The Meeting To Order At 6:00 P.M. Requesting A Roll Call. All Commissioners Were In Attendance Including, The City Attorney And City Clerk.

2. Mayor Arview Asked For Approval Of The Agenda. The Mayor Stated No Changes Need To Be Made. Commissioner Howard Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

3. Mayor Arview Asked For Approval Of The Minutes From The March 17, 2025 Special Council Meeting. The Mayor Stated I Entertain A Motion To Approve Them. Commissioner Harkins Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

4. The Next Item Was Approval To Accept Bids For Demolition At 210 South Parkhill And 404 East Clark. The Mayor Stated Joplin Salvage Was The Only Bidder On Both Properties.

210 South Parkhill St.-Joplin Salvage $5,000.00

404 East Clark St.- Joplin Salvage $6,500.00

The Mayor Stated I Entertain A Motion To Approve Both Of Those. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

5. The Next Item Was Approval Of A Right Of Way Permit To Rend Lake Conservancy District To Replace The 8" Main On Ninth Street. The Water Superintendent Stated Basically From The Railroad Tracks To The Bus Barn. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

6. The Next Item Was Approval Of An Opioid Litigation Update. The Mayor Stated We Will Discuss More In Executive Session. These Are Things With Attorney Client Privilege For The City, We Are Not Allowed To Talk About Them Publicly. The Commissioners Have The Information In Front Of Them. Commissioner Howard Made A Motion To Approve, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

7. The Next Item Was Approval Of A Revised 2025 MFT Municipal Estimate In The Amount Of $376,677.35. Matt Tosh Stated This Is Setting Up Your Program, Allowing You To Spend Up To That Amount. This Is Reviewed By Micheal And Eric With Our Office. Commissioner Howard Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

8. The Next Item Was Approval Of A Supplemental 2025 MFT Resolution For Maintenance For An Additional $320,000.00. Commissioner Stanley Made A Motion To Approve. Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

9. The Next Item Was Approval Of A Resolution Authorizing Legal Representation For City Officials In Workplace- Related Legal Matters. The Mayor Stated I Am Sure You All Know The Specific Situation Right Now, But This Would Also Be In The Future For Any City Officials That Might Be Sued Even Individually Because Of Their Duties That The City Will Provide Legal Representation. We Found Out With Our Situation; The Insurance Is Covering It. We Are Already Paying A Premium For The Insurance Anyways. But On The Off Chance That Wouldn't Happen, This Allows For Us To Be Represented Because Of Those Duties. Commissioner Howard Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

10. The Next Item Was Approval To Pay An Invoice From Illinois Public Risk Fund In The Amount Of $16,972.00 Regarding May 2025 Workers Compensation. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

11. The Next Item Was Approval To Pay An Invoice From Apptegy, Inc. In The Amount Of $8,106.00 For The City Of West Frankfort Website/App. The Mayor Stated It Is Becoming Popular Now People Are Using It. It Has Been Useful. Commissioner Warren Made A Motion To Approve, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

12. The Next Item Was Approval Of Change Order #3 To Increase The Contract Amount $4,775.00 To Haier Plumbing & Heating, Inc. For The West Frankfort - STP Effluent Disinfection. Mr. Tosh Stated This Is For A Few Items Out At The Sewer Plant. It Is Some Suggested Improvements To What Is Installed. There Is Contingency Funds, We Are On Budget. We Are Potentially Under Budget On Some Other Items That Maybe A Net Decrease At The End Of The Project. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

13. The Next Item Was Approval Of Brown & Roberts, Inc. To Complete The Necessary IEPA Forms To Renew The Sewage Treatment Plant's NPDES Permit As Required By The 3/4/2025 IEPA Notice Letter. Mr. Tosh Stated This Is For The Sewage Treatment Plant, Every Five Years EPA Requires The City That Has A Discharge Permit To Send In An Application Paperwork For Renewal. We Have Completed That In The Past For The City. Typically, Less Then $1,500.00. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

14. The Next Item Was Approval Of The IEPA Loan Application And Necessary Forms For The Sanitary Sewer Collection System Rehabilitation (2022)- Phase 1 Project. Mr. Tosh Stated There Was Planning Submitted, This Is Some Protects With The Collection System Potentially Look For Funding. This Is One Funding Source IEPA, We Are Trying To Do Similar To What Is Out At The Sewer Plant. There Are DCEO Funds That The City Is Eligible For DCEO Grants. This Is Just To Send In Paper Work To Get You Scored For The Upcoming Fiscal Year. Hopefully To Get Audits Corrected And Make A DCEO Application At The End Of The Year. This Does Not Commit You To Anything At This Point, Just To Get You On A List To See Where You Get Scored At. Commissioner Stanley Made A Motion To Approve, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

15. The Next Item Was Approval Of An Agreement 1 To The Engineering Agreement With Brown & Roberts, Inc. For The Sanitary Sewer Collection System Rehabilitation (2022) Project. Mr. Tosh Stated This Is Establishing The Construction Engineering Costs. At The Time We Entered Into An Engineering Agreement For This Project We Didn't Know The Scope Or Anything Of That. With The Planning Being Approved This Establishes The Amount That Was Put In The Planning Documents. Commissioner Howard Made A Motion To Approve, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

16. The Next Item Was The Consent Agenda:

A. Approval To Pay Bills In The Amount Of $518,160.07.

B. Approval To Pay An Invoice From Fleet Fab In The Amount Of $ 1,500.00 For Light Bar On Fire Chief's Vehicle For The West Frankfort Fire Department.

C. Approval To Pay An Invoice From C&C Pumps & Supply In The Amount Of $1,537.27 For Lift Station For The Sewer Department.

D. Approval To Pay An Invoice From CB&S In The Amount Of $1,773.00 For Maintenance Of Lab Equipment For The City Of West Frankfort Sewer Department.

E. Approval To Pay An Invoice From Dorris Trucking, Inc. In The Amount Of $1,607.54 For Cinders For The West Frankfort Street Department. The Mayor Stated Once You Have A Chance To Review Everything, I Will Entertain A Motion To Approve The Consent Agenda. Commissioner Warren Asked What Was The Pump Situation Out At The Sewer Department? Did You Have To Get A Pump Repaired On Item C? Commissioner Stanley Stated We Had To Get Pumps Repaired Over On Cleveland Street Back When We Had That Storm.

Commissioner Warren Asked Are We Getting A New Light Bar, Is It An Updated Version? Chief Saillez Stated The Old One Was Cracked, Got Water In It And Shorted Out.

Commissioner Howard Made A Motion For Approval, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

Building And Sign Permits ~ Codes Officer Snell Stated The First Permit Was For A Pole Barn For Dale And Rose Tindall At 807 N. Taft St. It Will Be Self Construction. It Meets All Of Our Set Backs, And Requirements. I Recommend You Approve It. Commissioner Harkins Made A Motion For Approval, Seconded By Commissioner Warren. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

The Next Permit Was For: Fence Permit For Andrea Zavada At 309 N. Gardner St. Homeland Fence Will Be Installing This Six-Foot Privacy Fence. It Meets All Of Our Requirement Of Our Fence Ordinance. The Contractor Is Now Registered With The City. I Recommend Approval. Commissioner Howard Made A Motion For Approval, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

The Next Permit Was For: A Fence Permit For Jaylin Johnston At 210 W. 5th St. Gold Standard Fencing Will Be Doing That Project, They Are Registered With The City Now.

It Will Be A Six-Foot Privacy Fence. It Meets All Of Our Requirements. I Recommend Approval. Commissioner Warren Made A Motion For Approval, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

The Next Permit Was For: Signage For The Roc One Stop, They Are Rebranding The Canopy And The Electronic Sign For The Gas. It Will Be Conoco Instead Of Roc One Stop Signage. They Are Registered With The City. It Meets All Of Our Requirements, I Recommend Approval. Commissioner Harkins Made A Motion For Approval, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

The Next Permit Was For: Solar Permit For Ryan Laney At 206 W. 7th St. The Applicant Is Lola Henderson With Freedom Forever Illinois. It Meets All Of Our Requirements Of Our Solar Ordinance. This Company Has Been Registered With Us Already, They Have Done Quite A Bit Of Projects. I Recommend Approval. Commissioner Warren Made A Motion For Approval, Seconded By Commissioner Howard. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

The Next Permit Was For: Solar Permit By The Same Company. For Zach Morgan At 403 N. Gardner. It Meets Requirements, I Recommend Approval. Commissioner Howard Made A Motion For Approval, Seconded By Commissioner Harkins. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

The Last Permit Was For: Fence Permit For A Six-Foot Privacy Fence For Robert And Samantha Higgions At 712 E. Saint Louis St. It Will Be White PVC Fence Around Their Back Yard Around Their Pool. It Will Be Self Construction. It Meets All Of Our Requirements, I Recommend Approval. Commissioner Warren Made A Motion For Approval, Seconded By Commissioner Stanley. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried

17. Mayors Report~ Mayor Arview Stated I Got An Email From Moran Development Today; They Are Still Working Toward Getting Our Residential Tif Set Up. They Needed A Few Documents From Me, One Of Them Was A Comprehensive Plan Of The City Of West Frankfort. I Do Not Know If We Have Ever Had One. I Will Be Putting That Together. We Will Be Discussing That At Some Point And Have A Resolution To Approve To Send To Them. I Want It To Cover Everything We Want To Do, Not Just This Tif Project But Other Projects We May Want To Do.

Commissioner Reports- Commissioner Harkins Stated Police And Fire Departments Seem To Be Going Alright. All Of Our Equipment Is Good Except For A2 Back To The Factory With Some Issues. Chief Saillez Stated They Took It Back To The Factory To Make Sure It Is Done Right. Oxygen Leak, To Go From The Truck Chassis To The Patient Compartment Was Leaking A Little Bit And The Back Door Was Leaking And Misaligned. Deputy Chief Willis Stated We Were Able To Get The Eligibility List For The Applicants From When We Tested. We Have That Listed And Posted. We Have Three That Passed Every Step Of It. I Am Hoping Sometime Soon I Can Bring It To The Council To Get Our Staffing Back Up To Closer To Normal.

Commissioner Howard Stated We Are Still Working On Trying To Get Our Books In Order To Get Our Audit Completed. The Books Are In Bad Shape, We Are Doing Everything We Can To Get It Taking Care Of. We May Do More, I May Ask For Money To Get Someone Else In Here. The Mayor Stated In The Long Run I Think It Will Be Worth It.

Commissioner Stanley Stated Sewer Department Is Doing Ok. Sewer Superintendent Stated The UV System Is Almost Done. We Will Have Some Training To Do. The Water Superintendent Stated We Had A Couple Of Repairs Valves And Water Service Repairs; We Have A Water Tap Coming Up. We Have Greatfully Received The Street Departments Truck, We Have Been Getting It Ready For Us. It Will Be A Wonderful Addition To Our Fleet. Commissioner Stanley Stated The Street Guys Have Been Repairing The Corner Of Emma St. And Oak St. And It Is Looking Good.

Commissioner Warren Stated We Had A Lake Meeting The Other Night We Discussed Several Things About The Lake And The Fire Out There. It Was The Final Meeting For The Committee. When We Are Ready To Have Another Lake Board Meeting, We Will Put It On The Website For People So They Can Come If They Need Too.

I Did Have A Question About A Year Ago We Said No Parking On The Streets Anymore. I Had Somebody Call Me, That They Had A Problem With That. I Was Wanting To Know If We Could Bring That Up Again, Maybe Post It. This Person Got Their Car Marked For Parking In The Street, Their Landlord Called Me. I Just Wanted People To Know We Have Gave Them A Year Lead Way For The Parking Situation. This Is For The Emergency Vehicles To Get Through, And Things Like That. Just Be Aware That You Have To Have Somewhere To Park If You Are On The Street. Commissioner Stanley Stated I Think The Situation You Are Talking About The Car Sat There Broken Down, With A Flat Tire, Chains Underneath It, And Had Been There For Weeks. Commissioner Warren Stated It Was Brought To Me As The Parking Situation. It Has Been Fixed Now. I Just Want To Bring Up That It Is Coming Around. The Mayor Stated I Will Clarify For The Public Information, In The Ordinance There Is A Parking Commission I Had Set Commissioner Stanley To Be The Chair Of That, The Code Officer, And The Street Superintendent Is On It. If Anyone Has A Concern About The Parking Those Would Be The Three Individuals To Go To.

18. Audience Comments: No Comments Were Made.

19. The Next Item Was Approval To Go Into Executive Session For Discussion Pursuant To 5 ILCS 120/2(C) (1), 5 ILCS 120/2 (C) (6), And 5 ILCS 120/2 (C) (11). At 6:30 P.M. Commissioner Harkins Made A Motion For Approval, Seconded By Commissioner Stanley. The Mayor Stated We Will Not Be Making Any Votes After We Come Out. Roll Call Vote: All Commissioners And Mayor Arview Voted To Approve. Motion Carried.

20. With No Further Business To Be Discussed, The Meeting Was Adjourned On A Motion By Commissioner Harkins At 7:05 P.M.

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